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SharePoint My Site 101
 

SharePoint My Site 101

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The slides from a presentation that I gave at one of our SharePoint study group meetings on MySite and Personalization sites.

The slides from a presentation that I gave at one of our SharePoint study group meetings on MySite and Personalization sites.

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  • Nice presentation. Let me introduce you Bind Tuning a tool that comes to revolutionize the way how SharePoint sites are branded, with a lot of themes that are fully customizable you can give to the sharepoint site a unique design in just a few clicks.
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    SharePoint My Site 101 SharePoint My Site 101 Presentation Transcript

    • Introduction to My Site Robert Wuhrman www.mossusergroup.com
    • My Site Your Home Drive and Desktop on Steroids
      • Personalization
      • Document Storage
      • Quick Access to Workspaces
      • Public and Private Views
      • Social Networking
      • Organizational Structure and Relationships
      • Office Integration
      • Web Part Customization
      www.mossusergroup.com
    • Improvements to MySite
      • Privacy Controls Enable User to Toggle Permissions
        • Manager
        • Colleagues
        • Everyone
      • Multi-Language Capability
        • Must have language packs installed on server
        • Must enable permission in SSP
      • Public Site is Greatly Improved
      • Better Set of Out of the Box Web Parts
        • RSS Reader
        • SharePoint Sites
        • Exchange Calendar
        • Colleagues
      www.mossusergroup.com
    • Creating MySite
      • MySite is a Site Collection
      • Non-collaborative version created when profile is imported
      • Fully Collaborative Site Collection created when you first visit your MySite
      • Prompted to set as default Office site
        • Enables you to more easily save files to MySite
        • Sets a registry value
        • Written to AD
      www.mossusergroup.com
    • My Site www.mossusergroup.com
    • Document Storage
      • MySite is a SharePoint Site Collection
        • Store documents as with any other site collection
        • Save directly to your MySite from the Office UI
        • Map a drive directly to a MySite Library. (WebDAV)
      www.mossusergroup.com
    • Public MySite
      • Everyone sees your public view
      • person.aspx drives the content for public view
        • Shared by ALL users
        • http://intranet.contoso.com/person.asp?CONTOSOjdoe
        • If admin makes a change to person.aspx, then it changes for everyone.
      www.mossusergroup.com
    • Colleagues
      • Added automatically as a part of the MySite creation based on Organizational Structure compiled from AD
      • Add additional Colleagues through Manage Colleagues
        • Determine Relationship Through Groups and Assign Permissions to Groups
      • Colleague Alerts - Show only colleagues with changes
      www.mossusergroup.com
    • Membership
      • Populated from AD and SharePoint Sites
      • Visibility of memberships can be throttled through Manage Memberships link
      www.mossusergroup.com
    • My Profile
      • Public Facing Page of MySite
      • In Common With You Web Part
      • Can modify some aspects or profile
        • Interests
        • Schools
        • Admins add attributes in SSP
      • Some aspects of profile cannot be modified since they are coming from AD and controlled by the organization
      www.mossusergroup.com
    • My Site Administration
      • Most system wide MySite configuration changes are done through Shared Services Administration in SharePoint Central Administration
      www.mossusergroup.com
    • Storage Quotas
      • 100MB Default
      • Quota Templates Link in Applications Tab area of SharePoint Administration
      www.mossusergroup.com
    • Deleting My Site
      • Delete through Central Administration or stsadm.exe
      • Does not delete profile
      • From a management standpoint, you need a process for archiving the information in the My Site (files, contacts, etc)
      www.mossusergroup.com
    • Personalization Links
      • Push Links to Users based on Audience
        • Timesheet to all Employees
        • Project Planning Tool Pushed to Project Staff
        • Personalization link does not have to link to a web page per se.
          • RDP Connections to launch an RDP session
          • Homepage link: <a href=about:home>Home</A>
      www.mossusergroup.com
    • My Site Architecture Notes
      • Allow user to personalize MySite language
        • User prompted to pick a language upon MySite creation
        • Language Packs and Templates Must be installed on server per Chapter 4
        • Option must be checked in SSP administration
    • Branding MySite
      • 2 Main Files
        • Core.css (theme)
        • Master Page (layout)
      Location of Master Page for MySite C:Program FilesCommon FilesMicrosoft Sharedweb server extensions12TemplateGlobal www.mossusergroup.com
    • MySite Architecture Notes, cont’d
      • A My Site host created automatically when a Shared Services Provider (SSP) is created.
      • Location is created in its own site collection on the default Web application, and all personal sites are stored in that location.
      • In most scenarios, this is the only My Site host location for the entire deployment of Microsoft Office SharePoint Server 2007.
      • Users can view My Sites if:
        • the SSP for the My Site host location imports their user profile information from directory services
        • and if the “Create personal site” permission is enabled.
        • Individual personal sites are created when individual users click the My Site link on the top link bar of the site
      www.mossusergroup.com
    • Architecture Notes, cont’d
      • Generally speaking each user is limited to 1 SSP, and therefore 1 Physical MySite Location
        • Some exceptions:
          • Geographically distributed deployment with dedicated SSP for each region
          • Multiple Forest Scenario with groups of users isolated on each forest
        • When utilizing multiple SSP (and multiple MySite location the challenge becomes providing a predictable experience for the user)
          • Global deployments enabled
          • Trusted Locations (replicate profile info)
          • Results in one set of personalized content for each user being made available to all targeted users in each SSP.
      www.mossusergroup.com
    • MySite Architecture Notes cont’d
      • Global (Multiple) Deployments
        • MySite can be deployed across multiple shared services providers
        • Example: Poor network connectivity between remote force and the primary SSP
        • Option must be selected in SSP administration
        • Some loss of functionality
          • Personalized Links
          • Ability to add colleagues
          • People Search based on Social Distance
        • Recommended to have a good profile replication solution in place before enabling this
      www.mossusergroup.com
    • Duplicate User Names
      • Can happen if multiple domains exist in the organization
      • Go to SSP homepage to adjust naming convention for My Sites
      • By Default SharePoint uses the username, but does not include the domain.
      www.mossusergroup.com
    • Outlook HomePage www.mossusergroup.com
      • You can replace Outlook Today with My Site URL
    • Personalization Sites
      • Personal Site vs Personalization Site
      • Personalization Site - Created by a site collection administrator for a broader audience (HR, Finance, etc)
      • Through SSP you can pin a personalization site such as MySales, MyHR, MyWarehouse to a user’s MySite based on their Audience
      • Created by choosing the “Personalization Site” template at site creation time
      www.mossusergroup.com
    • Personalization Site
      • Audience targeting
      • Easy deployment with configured web parts and data connections
      • Improved personal and team productivity
      • More productive collaborative work environment
      • Re-use of information, everyone on the team
      www.mossusergroup.com
    • Adding Personalization Site to MySite
      • Done in Shared Services Provider
      • Target based on audience
      www.mossusergroup.com
    • Role Based My Site Templates
      • Pre-Configured to display role-relevant data
      • Use KPIs, Workflows, Excel Services, BDC, SQL, SSAS cubes
      www.mossusergroup.com
    • HR Manager – Recruitment Interview Schedule (Calendar) Current Openings (List) Recruitment Cost (Excel Services) www.mossusergroup.com
    • HR Manager My Site – HR Dashboard Demographics and annual review status. - Uses Office Data Connection and publishes using Excel Services www.mossusergroup.com
    • HR Manager – References Meeting Outcomes – InfoPath Library Corporate Policies – Document Libraries Contacts – Contact List www.mossusergroup.com
    • Audiences
      • Used to target content (Web Parts, Links, etc) to specific groups of people based on personal attributes:
        • Distribution List
        • Common Manager
        • Same Skills
      • Configured in the SSP in Central Administration
        • Any application using the SSP can use the audiences in it.
      www.mossusergroup.com