Introduction to My Site Robert Wuhrman www.mossusergroup.com

My Site Your Home Drive and Desktop on Steroids Personalization Document Storage Quick Access to Workspaces Public and Private Views Social Networking Organizational Structure and Relationships Office Integration Web Part Customization www.mossusergroup.com

Personalization

Document Storage

Quick Access to Workspaces

Public and Private Views

Social Networking

Organizational Structure and Relationships

Office Integration

Web Part Customization

Improvements to MySite Privacy Controls Enable User to Toggle Permissions Manager Colleagues Everyone Multi-Language Capability Must have language packs installed on server Must enable permission in SSP Public Site is Greatly Improved Better Set of Out of the Box Web Parts RSS Reader SharePoint Sites Exchange Calendar Colleagues www.mossusergroup.com

Privacy Controls Enable User to Toggle Permissions

Manager

Colleagues

Everyone

Multi-Language Capability

Must have language packs installed on server

Must enable permission in SSP

Public Site is Greatly Improved

Better Set of Out of the Box Web Parts

RSS Reader

SharePoint Sites

Exchange Calendar

Colleagues

Creating MySite MySite is a Site Collection Non-collaborative version created when profile is imported Fully Collaborative Site Collection created when you first visit your MySite Prompted to set as default Office site Enables you to more easily save files to MySite Sets a registry value Written to AD www.mossusergroup.com

MySite is a Site Collection

Non-collaborative version created when profile is imported

Fully Collaborative Site Collection created when you first visit your MySite

Prompted to set as default Office site

Enables you to more easily save files to MySite

Sets a registry value

Written to AD

My Site www.mossusergroup.com

Document Storage MySite is a SharePoint Site Collection Store documents as with any other site collection Save directly to your MySite from the Office UI Map a drive directly to a MySite Library. (WebDAV) www.mossusergroup.com

MySite is a SharePoint Site Collection

Store documents as with any other site collection

Save directly to your MySite from the Office UI

Map a drive directly to a MySite Library. (WebDAV)

Public MySite Everyone sees your public view person.aspx drives the content for public view Shared by ALL users http://intranet.contoso.com/person.asp?CONTOSOjdoe If admin makes a change to person.aspx, then it changes for everyone. www.mossusergroup.com

Everyone sees your public view

person.aspx drives the content for public view

Shared by ALL users

http://intranet.contoso.com/person.asp?CONTOSOjdoe

If admin makes a change to person.aspx, then it changes for everyone.

Colleagues Added automatically as a part of the MySite creation based on Organizational Structure compiled from AD Add additional Colleagues through Manage Colleagues Determine Relationship Through Groups and Assign Permissions to Groups Colleague Alerts - Show only colleagues with changes www.mossusergroup.com

Added automatically as a part of the MySite creation based on Organizational Structure compiled from AD

Add additional Colleagues through Manage Colleagues

Determine Relationship Through Groups and Assign Permissions to Groups

Colleague Alerts - Show only colleagues with changes

Membership Populated from AD and SharePoint Sites Visibility of memberships can be throttled through Manage Memberships link www.mossusergroup.com

Populated from AD and SharePoint Sites

Visibility of memberships can be throttled through Manage Memberships link

My Profile Public Facing Page of MySite In Common With You Web Part Can modify some aspects or profile Interests Schools Admins add attributes in SSP Some aspects of profile cannot be modified since they are coming from AD and controlled by the organization www.mossusergroup.com

Public Facing Page of MySite

In Common With You Web Part

Can modify some aspects or profile

Interests

Schools

Admins add attributes in SSP

Some aspects of profile cannot be modified since they are coming from AD and controlled by the organization

My Site Administration Most system wide MySite configuration changes are done through Shared Services Administration in SharePoint Central Administration www.mossusergroup.com

Most system wide MySite configuration changes are done through Shared Services Administration in SharePoint Central Administration

Storage Quotas 100MB Default Quota Templates Link in Applications Tab area of SharePoint Administration www.mossusergroup.com

100MB Default

Quota Templates Link in Applications Tab area of SharePoint Administration

Deleting My Site Delete through Central Administration or stsadm.exe Does not delete profile From a management standpoint, you need a process for archiving the information in the My Site (files, contacts, etc) www.mossusergroup.com

Delete through Central Administration or stsadm.exe

Does not delete profile

From a management standpoint, you need a process for archiving the information in the My Site (files, contacts, etc)

Personalization Links Push Links to Users based on Audience Timesheet to all Employees Project Planning Tool Pushed to Project Staff Personalization link does not have to link to a web page per se. RDP Connections to launch an RDP session Homepage link: <a href=about:home>Home</A> www.mossusergroup.com

Push Links to Users based on Audience

Timesheet to all Employees

Project Planning Tool Pushed to Project Staff

Personalization link does not have to link to a web page per se.

RDP Connections to launch an RDP session

Homepage link: <a href=about:home>Home</A>

My Site Architecture Notes Allow user to personalize MySite language User prompted to pick a language upon MySite creation Language Packs and Templates Must be installed on server per Chapter 4 Option must be checked in SSP administration

Allow user to personalize MySite language

User prompted to pick a language upon MySite creation

Language Packs and Templates Must be installed on server per Chapter 4

Option must be checked in SSP administration

Branding MySite 2 Main Files Core.css (theme) Master Page (layout) Location of Master Page for MySite C:Program FilesCommon FilesMicrosoft Sharedweb server extensions12TemplateGlobal www.mossusergroup.com

2 Main Files

Core.css (theme)

Master Page (layout)

MySite Architecture Notes, cont’d A My Site host created automatically when a Shared Services Provider (SSP) is created. Location is created in its own site collection on the default Web application, and all personal sites are stored in that location. In most scenarios, this is the only My Site host location for the entire deployment of Microsoft Office SharePoint Server 2007. Users can view My Sites if: the SSP for the My Site host location imports their user profile information from directory services and if the “Create personal site” permission is enabled. Individual personal sites are created when individual users click the My Site link on the top link bar of the site www.mossusergroup.com

A My Site host created automatically when a Shared Services Provider (SSP) is created.

Location is created in its own site collection on the default Web application, and all personal sites are stored in that location.

In most scenarios, this is the only My Site host location for the entire deployment of Microsoft Office SharePoint Server 2007.

Users can view My Sites if:

the SSP for the My Site host location imports their user profile information from directory services

and if the “Create personal site” permission is enabled.

Individual personal sites are created when individual users click the My Site link on the top link bar of the site

Architecture Notes, cont’d Generally speaking each user is limited to 1 SSP, and therefore 1 Physical MySite Location Some exceptions: Geographically distributed deployment with dedicated SSP for each region Multiple Forest Scenario with groups of users isolated on each forest When utilizing multiple SSP (and multiple MySite location the challenge becomes providing a predictable experience for the user) Global deployments enabled Trusted Locations (replicate profile info) Results in one set of personalized content for each user being made available to all targeted users in each SSP. www.mossusergroup.com

Generally speaking each user is limited to 1 SSP, and therefore 1 Physical MySite Location

Some exceptions:

Geographically distributed deployment with dedicated SSP for each region

Multiple Forest Scenario with groups of users isolated on each forest

When utilizing multiple SSP (and multiple MySite location the challenge becomes providing a predictable experience for the user)

Global deployments enabled

Trusted Locations (replicate profile info)

Results in one set of personalized content for each user being made available to all targeted users in each SSP.

MySite Architecture Notes cont’d Global (Multiple) Deployments MySite can be deployed across multiple shared services providers Example: Poor network connectivity between remote force and the primary SSP Option must be selected in SSP administration Some loss of functionality Personalized Links Ability to add colleagues People Search based on Social Distance Recommended to have a good profile replication solution in place before enabling this www.mossusergroup.com

Global (Multiple) Deployments

MySite can be deployed across multiple shared services providers

Example: Poor network connectivity between remote force and the primary SSP

Option must be selected in SSP administration

Some loss of functionality

Personalized Links

Ability to add colleagues

People Search based on Social Distance

Recommended to have a good profile replication solution in place before enabling this

Duplicate User Names Can happen if multiple domains exist in the organization Go to SSP homepage to adjust naming convention for My Sites By Default SharePoint uses the username, but does not include the domain. www.mossusergroup.com

Can happen if multiple domains exist in the organization

Go to SSP homepage to adjust naming convention for My Sites

By Default SharePoint uses the username, but does not include the domain.

Outlook HomePage www.mossusergroup.com You can replace Outlook Today with My Site URL

You can replace Outlook Today with My Site URL

Personalization Sites Personal Site vs Personalization Site Personalization Site - Created by a site collection administrator for a broader audience (HR, Finance, etc) Through SSP you can pin a personalization site such as MySales, MyHR, MyWarehouse to a user’s MySite based on their Audience Created by choosing the “Personalization Site” template at site creation time www.mossusergroup.com

Personal Site vs Personalization Site

Personalization Site - Created by a site collection administrator for a broader audience (HR, Finance, etc)

Through SSP you can pin a personalization site such as MySales, MyHR, MyWarehouse to a user’s MySite based on their Audience

Created by choosing the “Personalization Site” template at site creation time

Personalization Site Audience targeting Easy deployment with configured web parts and data connections Improved personal and team productivity More productive collaborative work environment Re-use of information, everyone on the team www.mossusergroup.com

Audience targeting

Easy deployment with configured web parts and data connections

Improved personal and team productivity

More productive collaborative work environment

Re-use of information, everyone on the team

Adding Personalization Site to MySite Done in Shared Services Provider Target based on audience www.mossusergroup.com

Done in Shared Services Provider

Target based on audience

Role Based My Site Templates Pre-Configured to display role-relevant data Use KPIs, Workflows, Excel Services, BDC, SQL, SSAS cubes www.mossusergroup.com

Pre-Configured to display role-relevant data

Use KPIs, Workflows, Excel Services, BDC, SQL, SSAS cubes

HR Manager – Recruitment Interview Schedule (Calendar) Current Openings (List) Recruitment Cost (Excel Services) www.mossusergroup.com

HR Manager My Site – HR Dashboard Demographics and annual review status. - Uses Office Data Connection and publishes using Excel Services www.mossusergroup.com

HR Manager – References Meeting Outcomes – InfoPath Library Corporate Policies – Document Libraries Contacts – Contact List www.mossusergroup.com

Audiences Used to target content (Web Parts, Links, etc) to specific groups of people based on personal attributes: Distribution List Common Manager Same Skills Configured in the SSP in Central Administration Any application using the SSP can use the audiences in it. www.mossusergroup.com

Used to target content (Web Parts, Links, etc) to specific groups of people based on personal attributes:

Distribution List

Common Manager

Same Skills

Configured in the SSP in Central Administration

Any application using the SSP can use the audiences in it.