CIS Process-Map_SpecializedFosterCare

196 views
134 views

Published on

In June 2008 Casey Family Services made the decision to replace their internally developed Case Information System (MS Access\SQL Server\Crystal Reports) with commercial off-the-shelf software. This ppt slide deck was created by me to document the current information system and business processes that a new replacement system would need to support. This set of slides focused on the demographics and workflows needed to manage the records of Youth in Foster Care and Permanency Planning Services.

Published in: Technology
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
196
On SlideShare
0
From Embeds
0
Number of Embeds
10
Actions
Shares
0
Downloads
4
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide
  • Foster Child Inquiry not used in new Case Practice Standards If youth is in referral status Foster Child Referral is path to Demographics. If youth is in CF status Foster Child Referral is historical values at time of referral decision. After child become FC or AC status Current Demographics is option to edit demographics.
  • CIS Process-Map_SpecializedFosterCare

    1. 1. 1Specialized Foster Care Service• Show demographics collected for a Foster Youth in the current Case Information System.• Show mapping of the current Case Information System forms for Specialized Foster Care Service to the service activities defined in the new Case Practice Standards manual.• Clicking on any box filled with green color will jump to the slide associated the text in the box or the current content next to the green area.[Last Update: 09/15/2008] [ Questions and comments? Please contact: Patrick.Hawkins@CaseyFarmilyServices.org]
    2. 2. 3
    3. 3. 4Status Ext Status CommentsRY O Referral Youth Open for Assignment or Assessment decisionRY A Referral Youth Assigned to a Social Worker and awaiting Assessment decisionRY L Referral Youth Locked due to inactivity in Demographics and Service FolderRY C Referral Closed, Declined for service by CFS, withdrawn or placed by another providerPY D Permanancy Youth Declined, Disposition Decision of No for ServicePY O Permanancy Youth Open, approved for service and awaiting placement.PY P Permanancy Youth Placed in a Foster Family homePY A Permanancy Youth Placed in Adoptive Family homePY R Permanancy Youth placed in Residential or Restrictive care facilityPY I Permanancy Youth living IndependentlyPY C Permanancy Child Closed. Closed Foster Youth Service Folder
    4. 4. • Form mnuCIS_Sys (Foster Child tab)• Form InquiryFC
    5. 5. • Form mnuCIS_Sys (Foster Child tab)• Form ReferralFC – (Decision tab)• Foster Youth Demographics
    6. 6. • Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Form ReferralFC – (Decision tab)• Service Document – Child Study• Notice of Change – Service Disposition• Foster Youth Demographics
    7. 7. • Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Service Document – Initial Service Plan• Foster Youth Demographics
    8. 8. • Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Form mnuCaseActivity • Match • Last Medical Date• Form CC_ContactMaster “by Youth” • PrePlacement • Last Dental Date• Form CC_ContactsBy “by Staff” • Initial Placement• Foster Youth Demographics • Change in Placement• Notice of Change – Emergency Contact• Notice of Change – Placement • New Program• Notice of Change – Location Change • Medical / Dental • New Social Worker• Notice of Change – Update • Worker / Program • New Family Support Specialist• Notice of Change – Medications • Other Dates • New Student Intern•Notice of Change – Division Change •Remove Family Support Specialist• Service Document – Social Worker’s Monthly Summary • Remove Student Intern• Service Document – Family Support Specialist’s MonthlySummary •CBCL Update
    9. 9. • Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Foster Youth Demographics• Service Document – Case Review• Service Document – Service Plan• Notice of Change – Update – Other - Periodic Case Review Date• Notice of Change – Update – Other - Service Plan Update Date
    10. 10. • Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Notice of Change – Adoption• Notice of Change – Case Closing• Service Document – Case Closing
    11. 11. ReferralAssignmentAssessment Inquiry not used in new CPS Initial Service Plan CaseRecording Case Review Case Closing
    12. 12. Referral Function noAssignment longer usedAssessment Initial Service Plan CaseRecording Case Review Case Closing
    13. 13. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    14. 14. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    15. 15. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    16. 16. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    17. 17. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    18. 18. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    19. 19. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    20. 20. Referral Parent FormAssignmentAssessment General Initial Medications / Service Immunizatio Plan ns Case PsychiatricRecording Case Review Case Closing
    21. 21. Referral Parent FormAssignmentAssessment General Initial Medications / Service Immunizatio Plan ns Case PsychiatricRecording Case Review Case Closing
    22. 22. Referral Parent FormAssignmentAssessment General Initial Medications / Service Immunizatio Plan ns Case PsychiatricRecording Case Review Case Closing
    23. 23. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    24. 24. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    25. 25. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    26. 26. Referral Parent FormAssignmentAssessment Base Initial Address, Service Marital, Plan Education Case EmploymentRecording Case Health, Review Contact, DSM Case Closing
    27. 27. Referral Parent FormAssignmentAssessment Base Initial Address, Service Marital, Plan Education Case EmploymentRecording Case Health, Review Contact, DSM Case Closing
    28. 28. Referral Parent FormAssignmentAssessment Base Initial Address, Service Marital, Plan Education Case EmploymentRecording Case Health, Review Contact, DSM Case Closing
    29. 29. Referral Parent FormAssignmentAssessment Base Initial Address, Service Marital, Plan Education Case EmploymentRecording Case Health, Review Contact, DSM Case Closing
    30. 30. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing Please refer to the Mother/Parent 1 tab and sub tabs slides because the Father/ Parent 2 sub forms are laid out just the same.
    31. 31. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    32. 32. Referral Parent FormAssignment Name andAssessment Demographic s Initial Placement Service and Contact Plan Name Case SiblingRecording Contacts Case Review Case Closing
    33. 33. Referral Parent FormAssignment Name andAssessment Demographic s Initial Placement Service and Contact Plan Name Case SiblingRecording Contacts Case Review Case Closing
    34. 34. Referral Parent FormAssignment Name andAssessment Demographic s Initial Placement Service and Contact Plan Name Case SiblingRecording Contacts Case Review Case Closing
    35. 35. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    36. 36. Referral Parent FormAssignment Other FamilyAssessment Members Initial Demographic Service s Plan Case OtherRecording Case Review Case Closing
    37. 37. Referral Parent FormAssignment Other FamilyAssessment Members Initial Demographic Service s Plan Case OtherRecording Case Review Case Closing
    38. 38. Referral Parent FormAssignment Other FamilyAssessment Members Initial Demographic Service s Plan Case OtherRecording Case Review Case Closing
    39. 39. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    40. 40. Referral Parent FormAssignment ServiceAssessment Providers Initial Significant Service Others Plan CaseRecording Case Review Case Closing
    41. 41. Referral Parent FormAssignment ServiceAssessment Providers Initial Significant Service Others Plan CaseRecording Case Review Case Closing
    42. 42. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    43. 43. ReferralAssignment*Assessmen t Initial Service Plan CaseRecording Case Review Case Closing
    44. 44. *Assessmen t
    45. 45. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    46. 46. ReferralAssignmentAssessment Initial Service Plan CaseRecording Case Review Case Closing
    47. 47. Assessment Pg 2
    48. 48. Pg 1Assessment Chec k
    49. 49. Pg 2Assessment
    50. 50. Assessment
    51. 51. InitialService Plan CaseReview
    52. 52. InitialService Plan CaseReview Pg 2
    53. 53. InitialService Plan CaseReview
    54. 54. CaseRecording
    55. 55. CaseRecording
    56. 56. CaseRecording
    57. 57. CaseRecording
    58. 58. CaseRecording
    59. 59. CaseRecording
    60. 60. CaseRecording
    61. 61. CaseReview
    62. 62. CaseReview Pg 2
    63. 63. Pg 1 CaseReview Pg 3
    64. 64. Pg 2 CaseReview Pg 4
    65. 65. Pg 3 CaseReview
    66. 66. CaseClosing Pg 2
    67. 67. Pg 1 Chec k CaseClosing
    68. 68. Pg 2 CaseClosing
    69. 69. Assessment
    70. 70. CaseRecording
    71. 71. Selection Match Case PrePlacementRecording Initial Placement Change in Placement
    72. 72. Parent Form Selection Match Case PrePlacementRecording Initial Placement Change in Placement
    73. 73. Parent Form Selection Match Case PrePlacementRecording Initial Placement Change in Placement
    74. 74. Parent Form Selection Match Case PrePlacementRecording Initial Placement Change in Placement
    75. 75. Parent Form Selection Match Case PrePlacementRecording Initial Placement Change in Placement
    76. 76. Parent Form Selection Match Case PrePlacementRecording Initial Placement Change in Placement
    77. 77. CaseRecording
    78. 78. Medical / Dental Worker / Program Case Other DatesRecording Case Review
    79. 79. Parent Form Medical / Dental Worker / Program Case Other DatesRecording
    80. 80. Parent Form Medical / Dental Worker / Program Case Other DatesRecording
    81. 81. Parent Form Medical / Dental Worker / Program Case Other DatesRecording Case Review
    82. 82. Details Instructions, Comments CaseRecording
    83. 83. Parent Form Details Instructions, Comments CaseRecording
    84. 84. Parent Form Details Instructions, Comments CaseRecording
    85. 85. CaseRecording Case Closing
    86. 86. CaseRecording Case Closing
    87. 87. Closure Contact Additional Contact CaseClosing
    88. 88. Parent Form Closure Contact Additional Contact CaseClosing
    89. 89. Parent Form Closure Contact Additional Contact CaseClosing
    90. 90. Parent Form Closure Contact Additional Contact CaseClosing

    ×