SharePoint Governance for Education<br />Alex Pearce<br />
About the Speaker….<br />Alex Pearce, SharePoint MVP,<br />Great Barr School<br />Learning Gateway and ICT Manager<br />Bl...
SharePoint Governance <br />for Education<br />
What is Governance?<br />Governance:<br />government; exercise of authority; 	control.  A method or system of government 	...
Information Architecture<br /> Who is going to use your SharePoint 	Portal?<br /> What do they want to achieve?<br /> What...
Information Architecture<br /> What are your top level sites?<br />Where will each department have 	their collaboration si...
Information Architecture<br /> Do you use the ‘out of the box’ templates?<br /> Do you create a set of templates for staff...
Management - Staffing<br /> Management buy in...<br /> Which members of staff can add and edit information across the whol...
Management - Roles<br /> Whose role is it to contribute information to the staff, pupil and parent site?<br /> How often d...
Design - Branding<br /> Do you have a brand guideline? <br /> How will a user recognise it’s your portal?<br />
Design - Branding<br /> Do you have a brand guideline? <br /> How will a user recognise it’s your portal?<br /> Are you go...
Design – Template<br />What templates do you need?<br /> What should be included in a site template?<br /> How many webpar...
Infrastructure - Server<br /> What is the best topology for your requirements?<br />
Infrastructure - Server<br /> What is the best topology for your requirements?<br />Are you going to run your servers in a...
Infrastructure - Config<br /> Which server is your SMTP server, search server, excel services etc..?<br />What are your Al...
Infrastructure - Security<br /><ul><li> Do you need anonymous access?
SSL?
 How are you going to secure access to the site from the internet?
Are you within the guidelines of the new data security from BETCA?
Do you need access to all sites?</li></li></ul><li>Integration<br /> What other applications can you integrate into your S...
Going Live - Testing<br />How many users can access the site at the same time?<br /> Can secure or sensitive information b...
Going Live - Evaluation<br /> Does it work?<br /> Does the site meet expectations?<br />Are all stakeholders happy?<br /> ...
Day to Day Operation<br /> Does anything appear in the IIS log, Application log or SharePoint logs?<br />How do you know i...
Education<br /> How are you going to educate staff?<br /> How are you going to educate pupils?<br /> Who are going to be y...
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SharePoint Governance for Education

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My Slides from the recent Learning Gateway Conference at the Belfry, 2009

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SharePoint Governance for Education

  1. 1. SharePoint Governance for Education<br />Alex Pearce<br />
  2. 2. About the Speaker….<br />Alex Pearce, SharePoint MVP,<br />Great Barr School<br />Learning Gateway and ICT Manager<br />Blog: www.sharepointblogs.com<br />Email: apearce@bfcnetworks.copm<br />Twitter: @alex_pearce<br />Founder of the Learning Gateway User Group http://www.learninggateway.net<br />
  3. 3. SharePoint Governance <br />for Education<br />
  4. 4. What is Governance?<br />Governance:<br />government; exercise of authority; control. A method or system of government or management<br />dictionary.com<br />
  5. 5. Information Architecture<br /> Who is going to use your SharePoint Portal?<br /> What do they want to achieve?<br /> What information do they already have, use and where is it stored?<br />
  6. 6. Information Architecture<br /> What are your top level sites?<br />Where will each department have their collaboration site and where will they be able to interact with their pupils?<br /> Do you want parents to see the curriculum area of the portal?<br /> Where will sites such as ‘after school clubs’ and ‘gifted and talented’ go?<br />
  7. 7.
  8. 8.
  9. 9.
  10. 10. Information Architecture<br /> Do you use the ‘out of the box’ templates?<br /> Do you create a set of templates for staff to use?<br /> Publishing or Collaboration sites?<br />
  11. 11. Management - Staffing<br /> Management buy in...<br /> Which members of staff can add and edit information across the whole portal?<br /> Which members of staff can create and edit their own department sites?<br /> Who can contribute information to each of these departments?<br />
  12. 12. Management - Roles<br /> Whose role is it to contribute information to the staff, pupil and parent site?<br /> How often do they update this information?<br />
  13. 13. Design - Branding<br /> Do you have a brand guideline? <br /> How will a user recognise it’s your portal?<br />
  14. 14.
  15. 15.
  16. 16.
  17. 17.
  18. 18. Design - Branding<br /> Do you have a brand guideline? <br /> How will a user recognise it’s your portal?<br /> Are you going to create a new master page?<br />Are you going to allow each department to have their own branding?<br />
  19. 19. Design – Template<br />What templates do you need?<br /> What should be included in a site template?<br /> How many webpart zones are you going to have?<br /> What is the default layout?<br />Are you going to allow a blank site template to be created?<br /> What quotas will each site have?<br />
  20. 20.
  21. 21. Infrastructure - Server<br /> What is the best topology for your requirements?<br />
  22. 22.
  23. 23.
  24. 24. Infrastructure - Server<br /> What is the best topology for your requirements?<br />Are you going to run your servers in a virtualised environment?<br /> Which servers are going to be x64?<br />Are you going to use SQL mirroring or clustering?<br />
  25. 25. Infrastructure - Config<br /> Which server is your SMTP server, search server, excel services etc..?<br />What are your Alternative Accessing Mapping (AAM)?<br />Are you going to have different IIS sites for internal and external access?<br />How many content databases are you going to have?<br />SSP/My Sites<br />
  26. 26. Infrastructure - Security<br /><ul><li> Do you need anonymous access?
  27. 27. SSL?
  28. 28. How are you going to secure access to the site from the internet?
  29. 29. Are you within the guidelines of the new data security from BETCA?
  30. 30. Do you need access to all sites?</li></li></ul><li>Integration<br /> What other applications can you integrate into your SharePoint portal?<br />Does your MIS supplier offer webparts?<br />Can you use BI or PerformancePoint to show pupil behaviour?<br />InfoPath, Excel Services, Groove, Remote Apps, OCS/CWA, Exchange, Media Steaming, Podcasting for SharePoint, SLK, Moodle.....<br />
  31. 31. Going Live - Testing<br />How many users can access the site at the same time?<br /> Can secure or sensitive information be seen by anyone?<br /> Can a student see staff information?<br />Can staff only add data where they are allowed to?<br />How long does a document take to upload?<br />How are you going to monitor usage?<br />
  32. 32. Going Live - Evaluation<br /> Does it work?<br /> Does the site meet expectations?<br />Are all stakeholders happy?<br /> Can staff do what they want?<br /> Do you have the permissions correct?<br />Can you access the same information external to the school?<br />
  33. 33. Day to Day Operation<br /> Does anything appear in the IIS log, Application log or SharePoint logs?<br />How do you know if a user can’t access the site?<br /> Does your load balancing work? <br /> How are you going to back up your site?<br />Do restores work?<br /> What is your Disaster Recovery plan?<br />
  34. 34. Education<br /> How are you going to educate staff?<br /> How are you going to educate pupils?<br /> Who are going to be your difficult staff and who are going to be your champions?<br /> How are you going to support the difficult staff?<br />What training are you going to provide throughout the academic year?<br /> How about new staff?<br />
  35. 35. Taxonomy and Tagging<br />Taxonomy and Tagging<br /> What is your taxonomy?<br />Definition:<br /> A taxonomy is a structured way of ordering words, labels, tags for a website<br />What are your meta tags? <br /> Are you going to meta tag documents?<br />Are you going to index these tags?<br />Are staff going to tag?<br />
  36. 36. There’s a lot more than this....<br />
  37. 37. Thank you for attending!<br />Alex Pearce<br />apearce@bfcnetworks.com<br />www.sharepointblogs.com/ajp<br />

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