This document summarizes the setup options in the General tab of the Accounts Payable Parameters in Microsoft Dynamics AX 4.0. It allows the user to set default values for purchase types, return actions, purchase pools, and tax exempt number requirements. It also determines functionality for copying vendor info and showing deleted purchase orders in history. The options are used to control defaults, grouping, and data entry requirements for purchase orders and vendors.
3. The General tab
• The general tab allows you to set default values, determine
functionality when processing purchase orders, and set values for one
time vendors and tax exempt requirements.
4. Purchase type field
• Journal – acts as draft with no effect on stock or inventory transactions
• Quotation – used when you want to send the vendor a list of items to
quote you on, but have not placed a formal order
• Subscription – used for repeat purchases of same materials
• Purchase order – traditional PO, most commonly chosen
• Returned Item – used to return goods to a vendor
• Blanket Order – Serves as virtual contract, but no inventory
transactions take place
5. Default Return Action field
• Select the default return action code
• This list is user defined
• This field populated when creating PO of type “return order” on lines
• This value will default into purchase orders of type “return order”
6. Purchase Pool field
• Purchase Pools are optional
• If a value is entered in the parameter, it will default into the purchase
pool field on the PO
• Pools are used to group orders for reporting, printing, and processing
• The Purchase Pools are user defined
7. Setup options
• If checked, when entering the vendor on the purchase order a prompt
will appear asking the user whether you want to copy vendor info
including: address, terms of payment, and invoice account information
• If unchecked, then the vendor information will be copied automatically
into the purchase order
• Most often this option is unchecked
8. Setup options
• Check box if you’d like deleted PO’s to appear within PO history
• If checked, deleted PO’s will appear in History with status of Voided
• If left unchecked, deleted PO history will not be saved
• Typically, this box is checked
9. One time vendors
• This is an optional field for use with one-time vendors
• Set up financial information for a one time vendor and use this as a
template for all one-time purchases
• When this field is populated and PO is created for a one-time vendor,
the PO will inherit setup information of the vendor account populated
in this field
10. Purchase order prices
• Check this box to have dollar amounts to appear on printed purchase
orders
• If left unchecked, dollar amounts do not appear on printed purchase
orders
• This is typically checked
11. Tax exempt number requirement
• Determine, based on countries/regions, whether tax exempt number
will be required for the vendor
• If value other than None selected, tax exempt number will be
required for the vendor
• If set to “None” (most common), then the tax exempt number is not
required, but can be entered as needed for each vendor.
