A Few Tips for Navigating the National Institutes of Health and U.S. Universities


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Topics includes: University of Washington, Proposal Preparation and Submission, Communication, Proposal Development, Submission, Grant/Contract Management, Compliance Requirements, Monitoring of Project and Funds, and Progress Reports(eSNAP).

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A Few Tips for Navigating the National Institutes of Health and U.S. Universities

  1. 1. A Few Tips for Navigating the National Institutes of Health and U.S. Universities Lynne Chronister Assistant Vice Provost for Research University of Washington March 30, 2009
  2. 2. Topics <ul><li>University of Washington </li></ul><ul><li>Proposal Preparation and Submission </li></ul><ul><li>Communication </li></ul><ul><li>Proposal Development </li></ul><ul><li>Submission </li></ul><ul><li>Grant/Contract Management </li></ul><ul><li>Compliance Requirements </li></ul><ul><li>Monitoring of Project and Funds </li></ul><ul><li>Progress Reports (eSNAP) </li></ul><ul><li>Close Out </li></ul>
  3. 3. National Institutes of Health <ul><li>27 Institutes and Centers: Operate somewhat independently </li></ul><ul><li>Annual Funding: $29B, (ARRA, $10.4B) </li></ul><ul><li>50,000 Grants/Contracts </li></ul><ul><li>325,000 Researchers Funded </li></ul><ul><li>18,000 Employees </li></ul>
  4. 4. University of Washington <ul><li>2008 Proposals to DHHS: (includes HRSA) </li></ul><ul><li>1,907 for $835,968,844 </li></ul><ul><li>2008 Awards </li></ul><ul><li>$506,091,478 </li></ul><ul><li>Dept of Medicine $195M </li></ul>
  5. 5. NIH Communication <ul><li>Study WWW.NIH.Gov </li></ul><ul><li>Estimates of Funding for Various Research, Condition, and Disease Categories (RCDC) </li></ul><ul><li>Acute Respiratory Distress Syn. $72 $74 $48 $87 $82 - - </li></ul><ul><li>Agent Orange & Dioxin $20 $17 $18 $15 $13 - - </li></ul><ul><li>Aging $2,415 $2,431 $2,462 $1,879 $1,965 </li></ul><ul><li>Read Notice of Grant Awards </li></ul><ul><li>3. Talk to the Program Officer </li></ul><ul><li>4. Talk to the Grants Officer </li></ul>
  6. 6. UBC Opportunities <ul><li>Direct Funding (Fogarty Center) </li></ul><ul><li>Consortia </li></ul><ul><li>Sub-Awards </li></ul>
  7. 7. Joint Proposals <ul><li>Based upon individual PI collaboration </li></ul><ul><li>MOU agreements between institutions can be a good foundation for Consortia </li></ul><ul><li>Sub-awards are probably the best mechanisms for Research Awards. </li></ul>
  8. 8. American Recovery and Reinvestment Act (ARRA) <ul><li>Funding for this program is provided under the American Recovery and Reinvestment Act of 2009 (Recovery Act).  The purposes of the Recovery Act are to preserve and create jobs and promote economic recovery in the United States…. </li></ul><ul><li>Consistent with these goals, domestic (United States) institutions/organizations who are planning to submit applications that include foreign components…requested funding for any foreign component should not exceed 10% of the total requested direct costs or $25,000 (aggregate total for all subcontracts and subawards), whichever is less. </li></ul>
  9. 9. Budget Development <ul><li>Ask for what is Allowable (OMB-A 21) </li></ul><ul><li>Ask for what is Allocable </li></ul><ul><li>Ask for what is Reasonable </li></ul><ul><li>Modular Budgets: Only in a sub-award- U.S. University will likely ask for a full budget. </li></ul><ul><li>Certification of Effort </li></ul>
  10. 10. Grants.Gov !!! <ul><li>Central Contractor Registration </li></ul><ul><li>Must have a DUNS number </li></ul><ul><li>Grants.Gov registration (must be in English) </li></ul><ul><li>Must have a valid email </li></ul><ul><li>Submit EARLY </li></ul>
  11. 11. Award Management <ul><li>Key Audit Issues: </li></ul><ul><li>Effort Reporting </li></ul><ul><li>Fiscal mismanagement </li></ul><ul><li>Lack of Scientific Integrity </li></ul><ul><li>Reporting: </li></ul><ul><li>e-SNAP – Progress Reports </li></ul>
  12. 12. Sub-Awards and Consortia <ul><li>Consortia Arrangements require routine programmatic and fiscal monitoring </li></ul><ul><li>Sub-recipient Monitoring is a U.S. and NIH specific audit requirement. </li></ul><ul><li>Without monitoring –things go wrong! </li></ul>
  13. 13. Compliance Requirements <ul><li>Human and Animal Protections –stringent requirements </li></ul><ul><li>Conflict of Interest-must notify NIH or Prime Awardee </li></ul><ul><li>Scientific Integrity-must notify Office of Research Integrity ( www.ori.nih.gov ) or Prime Awardee </li></ul>
  14. 14. Fiscal Management <ul><li>Grants Officers Rule! </li></ul><ul><li>NIH-pays in advance by US Treasury Checks-Universities may vary in payment on Subs </li></ul><ul><li>Manage your budget monthly </li></ul><ul><li>Seek Budget changes or no-cost extensions from NIH (if directly funded) from prime awardee if you are a sub-awardee) </li></ul>
  15. 15. Close-Out of Award <ul><li>Final Technical Report </li></ul><ul><li>Final Financial </li></ul><ul><li>Equipment Inventory </li></ul><ul><li>Intellectual Property Report </li></ul><ul><li>BE ON TIME AND BE SURE TO SUBMIT </li></ul>