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ORIS iStar Update

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ORIS iStar Update

  1. 1. ORIS Update March 2009 <ul><li>ORIS overview </li></ul><ul><li>Collaborations & Services </li></ul><ul><li>Outcomes since FY07 Funding </li></ul><ul><li>Grant Runner </li></ul><ul><li>Budget Module </li></ul><ul><li>Research Roadmap </li></ul><ul><li>Long Term Vision </li></ul>
  2. 2. <ul><li>Focus on Research Administration Systems & Support </li></ul><ul><li>SAGE Suite for Sponsored Programs </li></ul><ul><li>DORA – Human Subjects IRB Database </li></ul><ul><li>Web Information Services </li></ul><ul><ul><li>Researcher’s Guide and Online Help Resources </li></ul></ul><ul><ul><li>Limited Submission Opportunities </li></ul></ul><ul><ul><li>All public OR websites </li></ul></ul><ul><li>Learning Program for SAGE Suite </li></ul><ul><li>HelpDesk and On-Call Support Program </li></ul><ul><li>Desktop & Network Support for OR operational units </li></ul><ul><ul><li>Recent outcomes: Rapid Response Team to upgrade OSP computers in support of speeding up submission to Grants.gov </li></ul></ul>ORIS Overview
  3. 3. ORIS Collaborations & Services SAGE Process Improvement Team System for Administering Grants Electronically (SAGE) Research Roadmap Taskgroup Development and Implementation of long-term vision for research systems Office of Sponsored Programs Sponsored Programs and Electronic Research Compliance (SP Æ RC) Human Subjects Division DORA database Grant & Contract Accounting System for Electronic Research Accounting (SERA) Academic Human Resources Annual Reporting of Outside Activities (1461) Professional & Organizational Development Professional delivery of learning program Office of Information Management Alignment to enterprise strategies, partner on key projects Data Management Committee, Privacy Assurance & Systems Security Council Institutional governance for information management UW Technology Transfer Ongoing consultation; Collaborate on new OTTIS systems approach SCCA & FHCRC Consortium IT Services Coordination Federal Demonstration Program Combined efforts to steer Agency decisions
  4. 4. ORIS Outcomes since FY07 funding <ul><li>SAGE Suite </li></ul><ul><li>Electronic Upload and routing of application materials eliminates wasted time spent walking paper materials across campus, saving time and money across campus </li></ul><ul><li>Copy feature reduces eGC1 data entry by 50% </li></ul><ul><li>Electronic Advance Budget Request (ABR) form streamlined process and reduces data entry by 40% </li></ul><ul><li>New GCA system supports pre and post-award process integration </li></ul><ul><li>SP ÆRC build-out improves efficiency in OSP </li></ul><ul><li>Systems integration with Grants.gov reduces data entry by 40% </li></ul><ul><li>Automated award process across OSP and GCA reduces award processing time </li></ul><ul><li>Budget module will improve accuracy and consistency of budgets </li></ul><ul><li>Support for Human Subjects </li></ul><ul><li>DORA database improves tracking and reporting for Human Subjects </li></ul><ul><li>Document management site supports accreditation process </li></ul><ul><li>Learning and Support Services </li></ul><ul><li>Full-time ORIS help desk, with average turn around of 30 minutes </li></ul><ul><li>ORIS Learning Program delivers 6 ongoing programs and partners with POD </li></ul>
  5. 5. Grant Runner Systems integration with Grants.gov <ul><li>Phase 1: NIH with modular budgets </li></ul><ul><li>Benefits </li></ul><ul><li>Up front data validation will reduce the number of applications returned for error correction </li></ul><ul><li>Early submissions indicate that Grant Runner forms reduce form completion time by 50% </li></ul><ul><li>Real-time Grants.gov and NIH status in SAGE </li></ul><ul><ul><li>Makes it easier to monitor submission and respond to issues </li></ul></ul><ul><ul><li>Eliminates unnecessary phone calls and saves time </li></ul></ul><ul><li>Status: 10 applications submitted, currently in Beta, Go/No-Go in April </li></ul><ul><li>What’s Next </li></ul><ul><li>Further development dependent on SAGE budget module </li></ul><ul><li>Use Grants.gov submission statistics to drive prioritization of supporting new opportunities </li></ul>
  6. 6. Budget Module Detailed budget building in SAGE <ul><li>Phase 1: Build a budget according to UW accounting codes; optional use </li></ul><ul><li>Benefits </li></ul><ul><li>Save people time and improve accuracy </li></ul><ul><ul><li>Automated access to salary information </li></ul></ul><ul><ul><li>Auto calculation of benefit costs based on salary type </li></ul></ul><ul><ul><li>Import into eGC1 reduces data entry </li></ul></ul><ul><li>Improve F&A calculation </li></ul><ul><li>Status: Working toward early May deployment </li></ul><ul><li>What’s Next? </li></ul><ul><li>Output to Grant Runner – 424 R&R budget form </li></ul><ul><li>Integration among pre-award modules </li></ul><ul><li>Integration with upcoming eAward module </li></ul>
  7. 7. Research Administration Roadmap Collaboration toward an integrated research portal <ul><li>New Projects Being Launched: </li></ul><ul><li>Research Administration Data Consolidation (RADC) – improved access to centrally held research administration data through the Enterprise Data Warehouse (EDW) </li></ul><ul><ul><li>Partnership with OIM </li></ul></ul><ul><ul><li>Will rely on collaboration among College/School ‘data analysts ’ </li></ul></ul><ul><li>Office of Technology Transfer Information Services (OTTIS) – improved systems support for UW TechTransfer services </li></ul><ul><ul><li>Partnership with UWTT </li></ul></ul><ul><li>Identified as next highest priority areas: </li></ul><ul><li>Researcher centric one-stop-shop for research administration </li></ul><ul><li>Improved system support for EH&S oversight </li></ul>
  8. 8. Long-term vision: integrated one-stop-shop that provides personalized services <ul><li>Reduce confusion </li></ul><ul><li>Save time looking for information </li></ul><ul><li>Reduce administrative burden </li></ul><ul><li>Increase time available for research and mentoring students </li></ul><ul><li>Improve understanding of and ability to meet compliance requirements </li></ul><ul><li>Make it easier to pursue new opportunities </li></ul>Manage Research from ‘idea to innovation’ Proactive ‘concierge’ service Integrated processes with parallel processing Integrated Information and guidelines Automated notifications of required tasks Integrated data Personalized to individual’s needs

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