Preparing for the February 5th Deadline


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Preparing for the February 5th Deadline

  1. 1. Using the Restructured Application (Forms B) and Preparing for the February 5th Deadline<br />January 2010<br />Adobe Forms B &the Feb 5 Deadline<br />
  2. 2. Grant SCIENCE GIM 19 SPONSOR Two day deadline NSF Explanation<br />Contract eGC1 Introduction coversheet SubContracts GIM 13<br />application research 10 Day Rule export control Help Desk<br />Protocol EXPERIENCE BUDGET Indirect Cost Rate scope of work GIM 10<br />research strategy APPROVALS national institutes of health Office of Research IDC<br />Research Administration<br />“Expertise in all aspects of research administration is critical to facilitate and support cutting edge scientific discovery at the University of Washington”<br />budget justification Compliance PRINCIPAL INVESTIGATORAdv Budgets<br />Advance BudgetseGC1 Introduction coversheet Scope of Work SAGE<br />Indirect Cost Rate research 5 Day Deadlineexport control LEARN<br />Protocol GIM 13 BUDGET Contract COST SHARING GIM 10<br />Sponsored projects research strategy APPROVALSResearchEXPERIENCE<br />PRINCIPAL INVESTIGATOR budget justification Students application<br />Ready to Submit Grant SPONSOR SCIENCE Human Subjects SPAERC Explanation SFI<br />
  3. 3. Today’s Agenda<br />Forms B changes<br />Top & NIH submission errors <br />UW Business process <br />Performance site<br />GIM 19 - UW Deadlines<br />OSP is your research administration partner<br />New NIH requirement for RCR (Responsible Conduct of Research)<br />Q&A<br />
  4. 4. Restructured<br />NIH Forms B<br />
  5. 5. Introduction<br />NIH restructured application forms and instructions are required for deadlines after 1/25/2010<br />Competition ID<br />New form applies to nearly all types of applications<br />R, T, D, K, U, SC, G, P, Fellowships<br />Read the RPA or program announcement carefully<br />Applies to both new and resubmissions<br />New forms are available on<br />
  6. 6. Forms B – General Info<br />Applications submitted with the old forms will be delayed <br />Validation will not pass at submission<br />Summary of changes can be found at<br />School of Medicine checklist for restructured application instructions<br />
  7. 7. Short Summary of Changes<br />Research plan reformatted & reduced to 12 pages or less<br />Facilities & Resources have modified requirements<br />Biosketch now begins with a personal statement<br />
  8. 8. 1. Research Strategy - NEW<br />Restructured Research Plan attachments<br />OLD – 3 sections<br />Background & significance<br />Preliminary studies/progress report<br />Research design & methods<br />NEW – Research Strategy with 3 parts<br />Significance<br />Innovation<br />Approach <br />
  9. 9. Research Strategy<br />Single PDF file<br />Significance<br />Innovation<br />Approach contains overall research description and 2 sub-sections<br />Preliminary studies for new applications<br />Progress Report for renewal/revised applications<br />List of publications moves to section 5.5.5<br />Reduced to 12 pages maximum for R01<br />
  10. 10. 2. Facilities and Other Resources<br />Requirements<br />Describe how scientific environment will contribute to probability of project success<br />Early Stage Investigators (ESI) must describe institutional investment in the success of the investigator<br />This section is located:<br />SF424  R&R Other Project Info<br />PHS 398  Resources Format page<br />
  11. 11. 3. Biographical Sketch<br />Part A = NEW personal statement<br />Parts ABC become BCD<br />No more than 15 publications<br />Selections based on how recent the publication, importance to the field of research, and/or relevance to the application<br />4 page limit (no change)<br />
  12. 12. Handout<br />Table of Forms B Page Limits<br />Checklist for Preparing a Submission-Ready Application<br />Distributed today<br />Posted to the OSP website<br />
  13. 13. Top Submission Errors<br />Application requirements not met<br />Budget miscalculations (e.g. rates, exclusions, dates, totals match to 424)<br />Dates do not match between periods/forms<br />Budget totals do not match across all forms<br />Invalid / inconsistent / missing data(e.g. federal id, budget, resource or data sharing, match to 424, Co-PI for NIH)<br />
  14. 14. Top NIH Submission Errors<br />Co-PI role used by mistake (use co-investigator instead)<br />Documents not in PDF format<br />Miscalculation of effort (use person months not percentage of effort)<br />eRA Commons user profile errors<br /><ul><li>Login credential
  15. 15. Degrees</li></li></ul><li>Helpful Tips<br />RO1 opportunity PA-07-070 now uses opportunity PA-10-067<br />Read program announcement and instructions before and during the prep process<br />Create a timeline<br />Double-check that all attachments are included before routing application for approval<br />
  16. 16. NIH Help<br />NIH eRA Commons –<br />Avoid Common Errors -<br />SF424 User Guide -<br />
  17. 17. Review Process May Take Longer<br />We anticipate:<br />Large number of submissions nationally<br />More error reports from and eRA Commons <br />Therefore:<br />Proposals received only by the 2 day deadline may very likely not make it through submission process<br />Waivers will not be approved for proposals that miss the 2 day advance deadline unless they fall under the GIM 19 Guidelines<br />
  18. 18. SAGE<br />Grant Runner <br />Supports NIH R01, R03, R21 with modular budgets<br />Forms B incorporated<br />SAGE Budget (preparation tool)<br />Auto-populates salaries and rates; calculates totals<br />Import #s to eGC1 Budget page & attaches excel spreadsheet<br />Help features are available throughout SAGE<br />Click the &lt;help icon&gt; to view additional information regarding Grant Runner functionality<br />
  19. 19. UW Training Options<br /> Training<br />Register on-line<br />Two classes offered January 13th and 14th<br />How to Prepare a Basic Budget – coming soon<br />OSP Learning page<br />
  20. 20. OSP Business Process<br />
  21. 21. Performance Site<br />Sponsor forms request the primary performance site<br />This data may be used to calculate F&A rate<br />Therefore-<br />Use locations in the F&A Rate Agreement (GIM 13)<br />List multiple locations if split rates are used<br />Enter performance site on the R&R Project/ Performance Site Location(s) form page<br />
  22. 22. Performance Site Locations<br />
  23. 23. Deadlines - Important for successful submission!<br />Application Due to OSP – GIM 19:<br /><ul><li>10 working days prior to the submission deadline with all business components completedExcludes the science (Research Strategy).
  24. 24. 5 working days prior to submission deadline with all proposal components completedIncludes the science (Research Strategy).
  25. 25. 12noon 2 working days prior to submission deadline with Ready To Submit=Yes on the eGC1</li></li></ul><li>January 2010<br /> <br />February 2010<br /> <br />10 DayDeadline<br />5 DayDeadline<br />2 DayDeadline<br />SponsorDeadline<br />
  26. 26. Ready to Submit<br />When am I really ready to submit?<br /><ul><li>All required eGC1 fields completed
  27. 27. All COMPLETED sponsor required forms attached
  28. 28. IRB or IACUC studies/protocol approval dates or JIT
  29. 29. Attached paperwork for subcontracts or consultants
  30. 30. Research plan and budget is attached in FINAL form
  31. 31. Attachments are in correct format
  32. 32. IDC rate is in accordance with GIM 13
  33. 33. Any required approval waivers granted</li></ul>Then RTS = YES<br />
  34. 34. For the greatest grant success and positive work relationships, adopt a team approach<br />
  35. 35. OSP is Your Partner<br />Contact your OSP Administrator if you have questions during the preparation phase<br />Provide context for your questions (i.e., specific sponsor instructions, not your interpretation)<br />Consolidate your questions for the best use of everyone’s time<br />Leave a trail of information breadcrumbs for all reviewers<br />Justify exceptions or complicated arrangements/budgeting<br />Pre-reviews of applications is not standard<br />
  36. 36. Help at UW<br />Help Guide – Grant Submission via<br />OSP Help Desk<br />UW policy & procedure questions <br /> or 206-685-4362<br />SAGE Help Desk<br />eGC1, Budget & Grant Runner questions<br /> or 206-685-8335<br />Peer Mentors<br /><br />
  37. 37. Responsible Conduct of Research (RCR) Requirement<br />
  38. 38. Training Requirement<br />NIH is requiring a different set of RCR standards for all NIH training grants<br />Face-to-face instruction required<br />Online instruction may additionally be used<br />Notice Number: NOT-OD-10-019<br />NSF already requires RCR training of students and postdoctoral researchers supported by NSF<br /><br />
  39. 39. Presentation Recap<br />Forms B – required for deadlines after 1/25/2010<br />Top Submission Errors<br />Primary Performance site – GIM 13<br />GIM 19 – UW deadlines<br />New RCR requirement for NIH training grant<br />Resources<br />Ask your PIs to start working on their personal statement for biosketch early in the process<br />
  40. 40. Q & A Discussion Panel<br />Craig Johnson, Administrator - OSP<br />Kim Littlefield, Administrator – OSP<br />Lynne Chronister, Director - OSP<br />