Grants gov training 2010-02-06


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  • Explain the process, the length of time it can take and the danger of rejecting NIH grants to closely to the deadline.
  • Funnel – 160 proposals an hour INTERNATIONALLY – and not just academic institutions!
  • OLD= PA-07-070 NEW= PA10-067 Check – RFA-DE-10-004
  • OLD= PA-07-070 NEW= PA10-067 Check – RFA-DE-10-004
  • Grants gov training 2010-02-06

    1. 1. Grants.Gov: The Basics 2010 UW – Office of Sponsored Programs
    2. 2. UW – OSP GRANTS.GOV TRAINING <ul><li>AGENDA </li></ul><ul><li> Overview </li></ul><ul><li>Preparation time (what info do I need and where do I get it?) </li></ul><ul><li>Finding & completing the Application </li></ul><ul><li>Final Check and downloading </li></ul><ul><li>Q&A </li></ul>
    3. 3. UW – OSP GRANTS.GOV TRAINING <ul><li>What is </li></ul><ul><li>An electronic portal that allows users to find, apply for, and manage over 1,000 grant opportunities from 26 different Federal agencies. </li></ul><ul><ul><ul><li>When do I use </li></ul></ul></ul><ul><ul><ul><li>Depends on the agency and program requirements. Some sponsors (e.g., NIH, NOAA) currently use; some (e.g., NSF) are still in transition. </li></ul></ul></ul>
    4. 4. UW- OSP: GRANTS.GOV TRAINING <ul><li>Getting Started: </li></ul><ul><li>NIH’s system is called ERA Commons. In order to apply to NIH, every PI (or grad student) must have an active account in Commons. Contact your Department Administrator to request an NIH Commons login account. </li></ul>
    5. 5. <ul><ul><ul><li>Getting Started: </li></ul></ul></ul><ul><ul><ul><li>Your computer is loaded with the most currently supported version of Adobe (9.1.2.) </li></ul></ul></ul><ul><ul><ul><li>Search, download and become familiar with the Program Announcement and instructions </li></ul></ul></ul><ul><ul><ul><li>Schedule so that submission is in compliance with GIM19 </li></ul></ul></ul>UW- OSP: GRANTS.GOV TRAINING
    6. 6. <ul><ul><ul><li>Summary of Recent Changes: </li></ul></ul></ul><ul><ul><ul><li>Research Plan PHS398 “Attachments” (Background & Significance, Preliminary Studies/Progress Report, Research Design and Methods) now “Research Strategy” </li></ul></ul></ul><ul><ul><ul><li>1a. Research Plan reformatted & reduced to 12 pages </li></ul></ul></ul><ul><ul><ul><li>2. Other Project Info form have modified requirement </li></ul></ul></ul><ul><ul><ul><li>3. Biosketch now begins with a personal statement </li></ul></ul></ul>UW- OSP: GRANTS.GOV TRAINING
    7. 7. UW – OSP GRANTS.GOV TRAINING UW Routing /Approval process Ten / Five / Two Day Rule (GIM19)
    8. 8. UW – OSP GRANTS.GOV TRAINING Routing /Approval process
    9. 9. Navigating the submission freeway <ul><li>OSP transmits </li></ul><ul><li>grant info & </li></ul><ul><li>receives conf . </li></ul>Grants.Gov performs basic check GRANT000012435 Agency System ERA Commons AN12345
    10. 10. Only 160 proposals per hr. Johns Hopkins HARVARD STANFORD NORTHWESTERN Grants.Gov national submission funnel Goal: 100% successful Submissions – error free! Only 160 proposals per hr. Industry Submissions via can be difficult!
    11. 11. Tools to Manage The Process <ul><ul><ul><li>10 Day Rule </li></ul></ul></ul><ul><ul><ul><li>5 Day Rule </li></ul></ul></ul>all business components complete/final. excludes science (Research Strategy) all proposal components complete/final includes science (Research Strategy) Noon 2 working days prior to sponsor deadline complete proposal “Ready to Submit” “ No Worries. No Promises. No Way.” Thanks to: Gene Hutchinson 2 Day Rule Any submission with a hard deadline
    12. 12. When am I really ready to submit?  All required e-GC1 fields completed All COMPLETED Sponsor required forms attached IRB or IACUC studies / protocol approval dates IRB / IACUC modifications applied for Attached paperwork for subcontracts or consultants Research plan and budget is attached in FINAL form Attachments are in correct format (NIH – PDF only!) IDC is rate in accordance with GIM #13 Any required approved waivers (e.g. IDC, e-GC1 addendum, 48hr)         Then RTS = YES!
    13. 13. UW – OSP GRANTS.GOV TRAINING <ul><li>Demonstration of system </li></ul><ul><li>Finding Grant Opportunities </li></ul><ul><li>Download Instructions </li></ul><ul><li>Download application package </li></ul><ul><li>Complete application package </li></ul><ul><li>Viewing and Printing application package </li></ul><ul><li>Email acknowledgements and notifications </li></ul>
    14. 14. UW- OSP GRANTS.GOV TRAINING – finding a grant opportunity
    15. 15. UW- OSP GRANTS.GOV TRAINING – finding a grant opportunity
    16. 16. UW- OSP GRANTS.GOV TRAINING – finding a grant opportunity
    17. 17. UW- OSP GRANTS.GOV TRAINING – finding a grant opportunity
    18. 18. UW- OSP GRANTS.GOV TRAINING – finding a grant opportunity Scroll down to the bottom for hyperlink to full announcement
    19. 19. UW- OSP GRANTS.GOV TRAINING – finding a grant opportunity
    20. 20. UW- OSP GRANTS.GOV TRAINING – finding a grant opportunity
    21. 21. UW- OSP GRANTS.GOV TRAINING – finding a grant opportunity Enter your email address here if you would like updates on this PA Save both to your desktop
    22. 22. UW – OSP GRANTS.GOV TRAINING <ul><li>Six steps for submitting NIH proposal via </li></ul><ul><li>Download application package via </li></ul><ul><li>Complete the application package </li></ul><ul><li>Complete a eGC1 in SAGE. </li></ul><ul><li>Upload application package to GC-1 and submit to OSP </li></ul><ul><li>Validation process (multiple emails btw OSP, Grants.Gov & Department) </li></ul><ul><li>Validation of NIH proposals via ERA Commons) </li></ul>
    23. 23. UW – OSP GRANTS.GOV TRAINING <ul><li>Three steps for submitting NIH proposal via Grant Runner </li></ul><ul><li>Create, complete and submit to OSP a new eGC1 in SAGE containing the application package. </li></ul><ul><li>Real time validation info contained within SAGE History and Comments. </li></ul><ul><li>Validation of NIH proposals via ERA Commons) </li></ul>
    24. 24. UW- OSP GRANTS.GOV TRAINING <ul><li>Where to look for more information? </li></ul><ul><li>NSF website: </li></ul><ul><li> </li></ul><ul><li>NIH ERA’s Commons website: </li></ul><ul><li>Avoid Common Errors: </li></ul><ul><li> </li></ul>
    25. 25. UW – OSP GRANTS.GOV TRAINING <ul><li>Where to go for help? </li></ul><ul><li>For technical questions, contact at or phone number 1-800-518-4726 </li></ul><ul><li>For NIH’s overall plan for electronic receipt, contact NIH Grants info at [email_address] </li></ul><ul><li>For UW procedure and process of submitting proposals via, contact UW Helpdesk at 685-4362 or [email_address] </li></ul>
    26. 26. UW – OSP GRANTS.GOV <ul><li>Use of CO PD/PI – Not recognized by NIH </li></ul><ul><li>Review Program Announcement for requirements (i.e. page limits, documentation, etc.). </li></ul><ul><li>Answer “Yes” on GC-1 only when the proposal is ready for submission. </li></ul><ul><li>Make sure PI information in eRA Commons is up to date. (NIH only) </li></ul>Helpful Tips Review
    27. 27. UW – OSP GRANTS.GOV <ul><li>Level of effort must be listed on detailed budget. </li></ul><ul><li>Convert document attachments to PDF format (NIH only!). </li></ul><ul><li>Do not use headers and footers on documents. </li></ul><ul><li>Make sure you have the correct DUNS# </li></ul><ul><li>Budget start date does not match project start date on SF424 </li></ul>Helpful Tips Review
    28. 28. UW – OSP GRANTS.GOV <ul><li>Q & A </li></ul>
    29. 29. UW – OSP GRANTS.GOV <ul><li> </li></ul>TEST YOUR KNOWLEDGE!
    30. 30. UW – OSP GRANTS.GOV <ul><li>Class Evaluation: </li></ul><ul><li> </li></ul>THANKS FOR YOUR PARTICIPATION!