MailBox & Email management (tips …) http://beariscool.blogspot.com/ . Connexion ergo sum (Anonymous)

Tips to manage your mailbox (1/2) Keep low number of folders, don't loose time to organize BUT use search tools as Google@ to retrieve old mail Do not take a look every x minutes BUT take a look only 2 or 3 times per day Keep your Inbox empty each day ... keep only email requiring action

Keep low number of folders, don't loose time to organize

BUT use search tools as Google@ to retrieve old mail

Do not take a look every x minutes BUT take a look only 2 or 3 times per day

Keep your Inbox empty each day ... keep only email requiring action

Tips to manage your mailbox (2/2) Sort InBox per ‘From’ to be sure to adress right priority Read, answer QUICKLY, archive or and remove email (do not hesitate to delete email)  When possible answers are only 1 or 2 lines If you send an email and you want to follow it then move it to a 'wait_answer' folder ... and follow this folder

Sort InBox per ‘From’ to be sure to adress right priority

Read, answer QUICKLY, archive or and remove email (do not hesitate to delete email)

 When possible answers are only 1 or 2 lines

If you send an email and you want to follow it then move it to a 'wait_answer' folder ... and follow this folder

Email ‘ethic’ (1/2) Keep e-mails short and to the point, and use subject lines properly Sometimes my email are only subject lignes Be clear in want you're waiting for For ex : Carl give me feedback or doc for 11 nov 14 pm Re-read the message before sending to ensure it is relevant and clear Don't email to the world. Use the ‘cc’ appropriately ! - be sure that you're not going to spam people

Keep e-mails short and to the point, and use subject lines properly

Sometimes my email are only subject lignes

Be clear in want you're waiting for

For ex : Carl give me feedback or doc for 11 nov 14 pm

Re-read the message before sending to ensure it is relevant and clear

Don't email to the world. Use the ‘cc’ appropriately ! - be sure that you're not going to spam people

Email ‘ethic’ (2/2) When you answer to an email, do not reply to all if your answer is 1:1 Attach word document rtf format to remove any scripts and macros. Compress large files before sending as attachments. Do not use upper case or red character !

When you answer to an email, do not reply to all if your answer is 1:1

Attach word document rtf format to remove any scripts and macros.

Compress large files before sending as attachments.

Do not use upper case or red character !

Email is not always the right tool ! Be aware !! Email is a magic tool BUT Email is not always the right tool … and it’s sometimes better to phone or to move and talk face to face.  By the way … Do you e-mail the person next to you at work rather than just talking to him/her ? What do you think if your answer is yes ?

Be aware !!

Email is a magic tool

BUT Email is not always the right tool …

and it’s sometimes better to phone or to move and talk face to face.

 By the way … Do you e-mail the person next to you at work rather than just talking to him/her ? What do you think if your answer is yes ?