An overview on conference planning, negotiating tips, and room layouts for effective learning.

1. Negotiations to $ave and
Environments to Learn:
Simple Modifications to
Impact Your Next Event
June 28, 2013
Philadelphia, Pennsylvania

2. @LeislMoriarty
Make sure to tag
#asca13!

3. Today’s Roadmap
Working with Hotels and
Conference Centers
Tips for saving with Vendors
Maximizing Learning

4. A little about you…
Respond with “I am!”

5. Who is…
• A school counselor?
• From East of the Mississippi River?
• West of the Mississippi River?
• Visiting Philadelphia for the first
time?

6. • In an elementary school?
• Middle or intermediate school?
• High school?

7. • At a school that has received
RAMP?
• Re-RAMP?
• Applying for RAMP?
• Has been a School Counselor of the
Year semi-finalist, finalist, or
national winner?

8. • Attending ASCA’s national
conference for the first time?
• Returning attendee?

9. • On Twitter?
• Who is scared or intimidated by
Twitter?
• Who is willing to give
Tweetorials?

10. • Planning an event outside of school
responsibilities for the first time?
• Leading or helping plan your state
conference?
• Handling other meetings? (awards
program selection, board or
committee meetings, regional
events, etc.)

11. Contract Negotiations
Sleeping Rooms
Food and Beverage
Minimum
Paying for Meeting
Space
Multi-year
agreements

12. Food and
Beverage
Coffee
Menus
Other
Groups

13. Audio-Visual
In-house vs.
external
Share your
budget
Technician
assistance

14. Wi-Fi
Build into
contract
Outside
Vendors
PSAV
bandwidth
estimator

15. Time to chat!
What was the best conference
you’ve ever attended?
Why?

16. Environments for
Effective Learning

17. Theater

18. Rounds

19. Classroom

20. Horseshoe/U

21. Temperature
•Cool (not cold)
Food selections
•Light & healthy
•Balance of protein
and carbs
•Vegetarian options

22. Presentation
Structure & Length
10-15
minutes
Discussion
or activity
Repeat

23. Engagement!
Edcamps
Edchats
on
Twitter
Meetings are
moving away
from “set and
get” to
conversational

24. Questions?

25. Leisl Moriarty
@LeislMoriarty
moriartyl@previstainc.com
571-250-6047
June 28, 2013
Philadelphia, Pennsylvania