Latest Productivity Software’s in Education
The term productivity software is usually used as a category of applications dedicated to helping
accomplish specific jobs such as documents, presentations, spreadsheets, databases, chartsand graphs, create digital
paintings, electronic music, make digital movies, etcetera. Usually the most common productivity applications are, in
order of importance: word processing programs, that are used to create digital or printed text documents, immediately
followed by spreadsheet applications that can be used to create charts of complex iterative calculations, and databases that
are used to manage large amounts of data. The most common used “Productivity software” is “MS Office”.
Different productivity software’s used are listed below:
1. Photoshop (edit photos)
2. Microsoft Office
4. Custom Show
5. Apache OpenOffice etc.
The software that we are going to explain is named as “Apache OpenOffice”
Apache OpenOffice is an open-source office productivity software suite containing word
processor, spreadsheet, presentation, graphics, formula, and database management applications. It was formerly known as
OpenOffice.org under Sun, then Oracle ownership. OpenOffice’s default file format is the Open Document Format
(ODF), an ISO/IEC standard. It can also handle other file formats including those from Microsoft Office. OpenOffice runs
on several operating systems. As of June 2011, it supports over 120 languages. It is distributed under the Apache License.
OpenOffice originated as StarOffice, a proprietary office suite developed by German company Star
In August 1999, Star Division was acquired by Sun Microsystems.
On 19 July 2000, Sun Microsystems announced that it would make the source code of StarOffice available for download
with the intention of building an open-source development community around the software and providing a free and open
alternative to Microsoft Office. The new project was known as OpenOffice.org, and its website went live on 13 October
2000. Development of OpenOffice.org was sponsored primarily by Sun Microsystems, which used the code as the basis
for subsequent versions of StarOffice
After acquiring Sun in 2010, Oracle Corporation briefly continued developing OpenOffice.org and StarOffice, which it
renamed Oracle OpenOffice. In September 2010, members of the OpenOffice.org development team left to form "The
Document Foundation," which eventually published Libre Office based on the OpenOffice source code. In 2011, Oracle
stopped supporting commercial development and contributed the suite to the Apache Incubator to become a project of
the Apache Software Foundation. As of December 2011, the project is officially known as Apache OpenOffice.
Versions Of OpenOffice:
1- OpenOffice.org 1:
OpenOffice.org 1.0 was released under both the LGPL and the Sun Industry Standards
Source License (SISSL). Versions for Windows, Linux and Solaris were released on 1 May 2002. The version for MacOS
X (X11) was released on 23 June 2003.
2- OpenOffice.org 2:
Work on version 2.0 began in early 2003 with the following goals: better interoperability
with Microsoft Office; better performance, with improved speed and lower memory usage; greater scripting capabilities;
better integration, particularly with GNOME; an easier-to-find and use database front-end for creating reports, forms and
queries; digital signatures (only in ODF format; this feature is not defined in ODF 1.1 specification); a new built-
in SQL database; and improved usability. Sun released a beta version on 4 March 2005.
3- OpenOffice.org 3:
In October 2008, version 3.0 was released, featuring the ability to import, but not export, Office Open
XML documents, support for the new ODF 1.2 document format, improved support for VBA macros, and a native port
for Mac OS X. It also introduces the new Start Center.
Before the final version could be released, Oracle cancelled development of the derivative Oracle Open Office and
announced that stewardship of OpenOffice.org would be transferred to the Apache Software Foundation.
4- Apache OpenOffice 3.4:
The first release, Apache OpenOffice 3.4 occurred on 8 May 2012 and included new
features like a new ODF 1.2 encryption option, new spreadsheet functions, an enhanced pivot table support in
Calc and enhanced graphics.
5- Apache OpenOffice 4:
The next major release is expected to be version 4. This will include code donated
by IBM from its Lotus Symphony suite.
OpenOffice release history
Version Release date Description
Build 638c 2001-10 The first milestone release.
184.108.40.206 2003-05-02 Recommended for Windows 95.
1.1.1 2004-03-30 Bundled with TheOpenCD.
Last release for 1.x product line.
Final version for Windows 95. It can edit OpenOffice.org 2 files.
1.1.5secpatch 2006-07-04 Security patch (macros)
2.0 2005-10-20 Milestone, with major enhancements.
Included a security update.
Reintroduced font kerning
Updated charting component, minor enhancements, and an improved extension
2.3.1 2007-12-04 Stability and security update.
2.4.0 2008-03-27 Bug fixes and new features.
2.4.1 2008-06-10 Security fix, minor enhancements, and bug fixes.
2.4.2 2008-10-29 Security fix, minor enhancements, and bug fixes.
2.4.3 2009-09-01 Bug fixes and minor enhancements.
3.0.0 2008-10-13 Milestone, with major enhancements.
3.0.1 2009-01-27 Bug fixes.
3.1.0 2009-05-07 Overlining and transparent dragging added.
3.1.1 2009-08-31 Securities fix and bug fixes.
3.2 2010-02-11 New features, and performance enhancements.
3.2.1 2010-06-04 Updated Oracle Start Center andOpenDocument format icons.
3.3 2011-01-25 Release motto: "Fit and Trim".
3.4 2012-05-08 First Apache release.
3.4.1 2012-08-23 More languages, improved performance and stability.
Working With OpenOffice.org:
Using a template to create a document:
1- From the main menu, choose File > New > Templates and Documents. The Templates and Documents dialog opens.
2- In the box on the left, click the Templates icon if it is not already selected. A list of template folders appears in the center box.
3- Double-click the folder that contains the template that you want to use. A list of all the templates contained in that folder appears in the center
4- Click the template that you want to use. You can preview the selected template or view the template's properties:
a. To preview the template, click the Preview icon. A preview of the template appears in the box on the right.
b. To view the template's properties, click the Document Properties icon. The template's properties appear in the box on the right.
5- Click Open. The Templates and Documents dialog closes and a new document based on the selected template opens in OOo. You can then
edit and save the new document just as you would any other document.
Create a Spreadsheet:
As the spreadsheet is made in Ms Excel same as is made in OpenOffice and it also look like
the Ms Excel spread sheet.
Creating of Slide:
Step 1: Click the Slide icon in the Presentation toolbar.
Step 2: Select the layout slide that bests fits your needs.
If your slide consists only of a title with a graphic, chart, or spreadsheet, inserting it as an OLE Object is the simplest. But be
advised, doing this for a chart or spreadsheet is not simple. This is an advanced technique.
Step 3: Modify the elements of the slide. At this stage, the slide consists of everything contained in the Master page as well as
the chosen layout slide. This includes removing unneeded elements, adding needed elements (pictures and OLE Objects), and
Creation of Database:
To create a new database, click the arrow next to the New icon. In the drop-down menu,
select Database (Figure 1). This opens the Database Wizard. You can also open the Database Wizard using File > New >
Figure 1: Creating a new database.
The first step of the Database Wizard has one question with two choices: Create a new database or Connect to an
existing database. For this example, select create a new database and then click next.
The second step has two questions with two choices each. The default choice for the first question is yes, register the
database for me and the default choice for the second question is Open the database for editing. Make sure these
choices are selected and click Finish.
Advantages and Disadvantages of OpenOffice.org:
Here are some of the advantages of OpenOffice.org over other office suites:
1- No licensing fees. OOo is free for anyone to use and distribute at no cost. Many features that are available as
extra cost add-ins in other office suites (like PDF export) are free with OOo. There are no hidden charges now
or in the future.
2- Open source. You can distribute, copy, and modify the software as much as you wish, in accordance with
either of OOo's Open Source licenses
3- Compatibility: It is compatible with various OS, whereas other office suites are designed to operate on
only one type of OS. For instance, Microsoft Office only works on Microsoft OS. OpenOffice is available for
Windows, Linux, Mac and more.
4- Extensive language support. OOo's user interface is available in over 40 languages, and the OOo project
provides spelling, hyphenation, and thesaurus dictionaries in over 70 languages and dialects. OOo also
provides support for both Complex Text Layout (CTL) and Right to Left (RTL) layout languages (such as
Hindi, Hebrew, and Arabic).
5- Consistent user interface. All the components have a similar "look and feel," making them easy to use and
6- Integration. The components of OpenOffice.org are well integrated with one another.
a. All the components share a common spelling checker and other tools, which are used consistently
across the suite. For example, the drawing tools available in Writer are also found in Calc, with similar
but enhanced versions in Impress and Draw.
b. You do not need to know which application was used to create a particular file (for example, you can
open a Draw file from Writer).
7- Opening New Files In OpenOffice you have the ability to open new files from any of the OpenOffice
programs. For instance, if you are in OpenOffice Writer and you need to open a document in spreadsheet, the
user simply selects File > New > Spreadsheet. In other office suites, you have to open each separate program.
OpenOffice is one program with various capabilities
8- File compatibility. OOo includes PDF and Flash export capabilities, as well as support for opening and
saving files in many common formats including Microsoft Office, HTML, XML, WordPerfect, and Lotus 123
9- You have a voice. Enhancements, software fixes, and release dates are community-driven. You can join the
community and affect the course of the product you use.
10- More efficient calculations: OpenOffice.org Calc is faster, simpler to use and less demanding in terms of
memory and disk space. It excels in calculation functions available, and its flexibility in fine-tuning of
diagrams is outstanding. Calc also has several very useful and convenient data filtering features, which makes
it a good balanced choice for anyone who needs a reliable and opportunity-rich spreadsheet.
11- Friendlier interface and easy to Understand: OpenOffice.org took everything best from used-to-be-
the-best Microsoft interfaces, but threw overboard all their today extravagancies that are learned longer than
used. Although more traditional, the interface of OpenOffice.org is equal to that of Microsoft Office and, in
some aspects, is better in terms of usability and friendliness.
1- Higher Memory Usage:
One of the drawbacks of choosing to use OpenOffice is that it has a higher memory and
CPU usage than other office suites. This stems from the fact that OpenOffice is one large, all-inclusive program rather
than several individual programs like other office suites. This can cause the program to function slower than other office
2- Limited Fonts:
OpenOffice does have a small variety of fonts, though not as many as other office
suites. You can add fonts by downloading and installing them into the system.
3- Technical Support:
Technical support for OpenOffice is provided to the user through the community of users and
developers. This can be an advantage or a disadvantage. By working directly with the developers, the user will get the
advantage of firsthand knowledge. The problem lies in the fact that these people may not have the answers or the time to
locate the answers that the user is searching for and he or she may be left to deal with the issue on their own.
Applications of OpenOffice:
Apache OpenOffice is used in:
4- Not for profits
5- IT Businesses
APACHE in EDUCATION:
Education establishments of all levels (primary, secondary, college,
university...) find Apache OpenOffice meets the needs of both teachers and students. The flexible word
processor, powerful spreadsheet, dynamic graphics, database access and more meet all requirements for an
office software package.
With an open-source license, OpenOffice can be freely used and distributed with no license worries.
* For pupils and students
Apache OpenOffice forms an ideal teaching platform for core computer literacy skills, without tying
students to commercial products. The free software licence means students can be given copies of software to
use at home - perfectly legally - a useful 'added value'. For IT students, OpenOffice's component based
software is also an ideal platform for developing IT skills and understanding real-life software engineering.
* For teachers and academics
Apache OpenOffice is also an ideal platform for creating teaching materials and managing administrative
tasks. For example, the Writer word processor is easy to use for simple memos, but also powerful enough to
cope with complex dissertations. For IT staff, the open-source software licence means an end to licence
compliance worries and the threat of software audits. OpenOffice is developed, translated, and supported by an
international community linked by the internet, opening exciting possibilities for school projects.
*Open for all
Apache OpenOffice is a leading international force in the movement for digital inclusion - making software
of the highest quality available to all, regardless of income. OpenOffice is available in a wide variety of
languages, and we actively encourage local teams to produce versions for local languages. We develop
software on open-source process - the computing equivalent of peer-reviewed publishing - creating software of
the highest quality.
OpenOffice comprises a collection of applications that work together closely to provide the features commonly
included in modern office suites. Note that from a technical point of view the "applications" are actually just
different kinds of user interface windows (for different kinds of documents) handled by the one OpenOffice
process. This is different from Microsoft Office where for instance Excel and Word are actually separate
programs. Many of the components mirror those available in Microsoft Office. The components available
A word processor similar to Microsoft Word and WordPerfect. It can export Portable Document Format (PDF) files, and can function as a basic WYSIWYG editor for
creating and editing web pages.
A spreadsheet similar to Microsoft Excel and Lotus 1-2-3. Calc can export spreadsheets to the PDF format. Calc provides a number of features not present in Excel,
including a system which automatically defines series for graphing, based on the layout of the user’s data.
A presentation program similar to Microsoft PowerPoint and Apple Keynote. Impress can export presentations to Adobe Flash (SWF) files, allowing them to be played
on any computer with a Flash player installed. It also includes the ability to create PDF files, and the ability to read Microsoft PowerPoint's .ppt format. Impress lacks
ready-made presentation designs but this can be overcome by downloading free templates on-line.
A database management program similar to Microsoft Access. Base allows the creation and manipulation of databases, and the building of forms and reports to
provide easy access to data for end-users. As with MS Access, Base can function as a front-end to a number of different database systems, including Access
databases (JET), ODBC data sources and MySQL/PostgreSQL. Base became part of the suite starting with version 2.0. Native to the OpenOffice suite is an
adaptation of HSQL. While Base can be a front-end for any of the databases listed, there is no need to install any of them. Raw SQL code can be entered by those
who prefer it, or graphical user interfaces can be used.
A vector graphics editor comparable in features to early versions of CorelDRAW and Microsoft Visio. It features versatile "connectors" between shapes, which are
available in a range of line styles and facilitate building drawings such as flowcharts. It has similar features to desktop-publishing software such as Microsoft
Publisher. Draw can also export its creations to the PDF format. (See ooWriter entry, above, for details of PDF).
A tool for creating and editing mathematical formulae, similar to Microsoft Equation Editor. Formulae can be embedded inside other OpenOffice documents, such as
those created by Writer. It supports multiple fonts and can export to PDF.
Comparison between Ms Office and OpenOffice:
Ms Office OpenOffice
Familiar and intuitive
In comparison, Microsoft Office has a sleek, intuitive user
interface with the full range of features and functionality. And it
offers the best experience across PC, phone, and browser so your
people can work in the style that fits them best.
Outdated and cumbersome
OpenOffice lacks a modern and intuitive user experience. In fact,
in a recent research study, they described their own user interface
as "cumbersome," "visually unattractive," and "inefficient."
Collaboration technology should facilitate ease of sharing and
trust in the fidelity of information shared. With Office 2010,
we’ve made it possible for you to boost collaboration with many
new features, including co-authoring, integration with Microsoft
unified communications, and the flexibility of Office Web
Restricting how work gets done
OpenOffice doesn’t deliver the features like collaboration and
anywhere access your employees are looking for. And its limited
set of productivity tools places restrictions on how, where, and
when work gets done.
MS Office cost per license depends on the buyer and the number
of computers that need the software installed.
OpenOffice is free.
Flexibility for the future
Investing in Microsoft Office 2010 not only provides you with the
tools you need today to work better together, bring ideas to life,
and work from virtually anywhere, but it also gives your
organization the freedom to integrate additional solutions in the
Cost of compromise
OpenOffice does not meet the interoperability, infrastructure,
tools, and architecture needs of many organizations. As a result,
your company could risk additional IT complexity leading to
higher costs—which can easily negate any license savings.
Microsoft Word has a built-in grammar-checking tool.
Open Office community has provided a few add-ons that you
could install to provide grammar checking
MS Office needs higher / latest systems; else they tend to be slow.
MS Office 2010 minimum spec is a Pentium 700MHz with 512
MB of RAM
OpenOffice lists 256 MB of RAM (although 512 MB RAM is
recommended). Open Office is definitely good in old systems, and
with Linux does excellently well
MS Office can open all MS Office files (.doc, .docx, .xls, .xlsx,
OpenOffice can open MS Office files as well. To save to MS
Office doc formats, go into the “Save As” dialog option and
choose the desired MS Office Format.
Education establishments of all levels (primary, secondary, college, university...) find Apache OpenOffice meets the
needs of both teachers and students. The flexible word processor, powerful spreadsheet, dynamic graphics, database access and
more meet all requirements for an office software package. Apache OpenOffice is the leading open-source office software
suite for word processing, spreadsheets, presentations, graphics, databases and more. It is available in many languages and works
on all common computers. It stores all your data in an international open standard format and can also read and write files from
other common office software packages. It can be downloaded and used completely free of charge for any purpose.
Introduction to Information and Communication
Ma’am Maria Saleemi
Iqra Farrukh 47
Aamna Khalid 67
Mahnoor Hafeez 77
Rabab Hafeez 82
BSCS Semester 1
Lahore College For Women University
1- Introduction of Productivity Software
2- Definition of Apache OpenOffice
4- Versions and their Release history
5- Working with the OpenOffice.org
6- Advantages and Disadvantages
8- Included Applications
9- Comparison between Ms Office and OpenOffice