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4/13/2016 www.jobbank-ja.com 1
Dr. Leahcim Semaj
Intl. Keynote & Motivational
Speaker
Above or Beyond
876-383-5627
Dr. Leahcim Semaj...
Noted among the leading Motivational
Speakers, Creative Thinkers and Problem
Solvers in the Caribbean.
This Psychologist combines ancient wisdom
with contemporary ‘livity’ to bring fresh
insight to old human problems.
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Chinese Proverb
•What I hear, I forget
•What I see, I remember
•What I do, I understand
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Performance Driven Learning
• People remember
• 20% of what they hear
• 40% of what they see and hear
• 70% of what they see, hear and do
Format for Workshops
• Part 1: The Presentation
– Reasoning
– Motivation
– Data
• Part 2: Participant Work Groups
– Participants join small working groups to explore issues arising from the
presentations.
– They will identify the challenges, the change strategies for self and/or
circumstances, and the help that will be required.
Format for Workshops
• Part 3: Participant Presentations
–In this session, the participants will share
experiences and conclusions from the working
groups with the full gathering.
Another JobBank Presentation
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The Fruits and The Roots
Before the interview
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INTERVIEWING DISTANCE
•the distance between the interviewer and the area just
outside the interviewee’s “personal space bubble”
•The interviewer who operates from this distance is said
to be in a dominating, but not threatening position
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PROXIMICS
•is the study of spatial
distances that people
maintain between
themselves and others in
structuring transactions
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KINESICS
•is the study of the relationship
between body motions and
communication
•in other words, the study of body
language
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PARALANGUAGE
•encompasses vocal effects
•such as tone of voice that carry
meaning, and the use of silence
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Public Zone
•This is an open area more than 12 feet in
any direction and larger than an average
room
•This room is suitable for casual interviewing
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The distances are:
• Intimate - used where a close relationship exists
• Personal - which is not defensive but also not close
• Social - used in small group and social situations
• Public - used when interacting with larger groups
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Some Guidelines for the
Effective Interviewer
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Incite response, listen and control
•The interviewer must occasionally volunteer
comments, but his/her first requirement is to
listen
•The interviewer maintains control of the
conversation
•relinquishing it only when doing so is prudent
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Assume nothing.
•Be certain that you comprehend the comments
the interviewee makes
•Be confident that the questions asked are
understood, no matter how tedious and detailed
the questioning may become.
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Examine personal abilities and shortcomings
candidly
•The best interviewer is one who knows himself
/herself and recognizes how he/she appears to
others
•Capitalize on your abilities and appear, even to
the most perceptive interviewee, as mature,
intelligent, and broad-minded.
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Establish an image
•Generally, the interviewer
should keep his/her personal
and professional image as
simple as possible
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Establish an image
•You must present yourself in a way that
will influence the factual response
•Remember, a good interviewer is flexible
and uses a variety of approaches
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Be curious
•Open-minded curiosity should accompany the
interviewer/interrogator in all endeavors
•You must want to know the interviewee and the
facts and should enjoy the discovery, inwardly
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Avoid emotional entanglements
•Anger, boredom,
disgust, fear, pity,
resentment, joy
or even elation
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Mistakes Interviewers Make
Avoid emotional entanglements
• the range of emotions the interviewer experiences
during the process must be suppressed
• Anyone can adversely affect the responses
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Good intelligence
•good understanding of human nature, the ability
to get on well with others, and patience and
persistence are indispensable attributes that
make a good interrogator
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SETTINGS, LOCATION, INTENSITY AND
APPROACH
•To assist in ensuring a successful
interview, the interviewer must make
allowances for many factors
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The Factors
• Where the interview will take place
• Where the participants will be located within the
interview room
• How intensely the interviewer will press for
information
• What approach will be used in questioning the
interviewee?
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Cultural Variations
•With over 160 countries in the world, it is
reasonable to consider each culture to have its
own customs
•How we smell, our odor, what we wear, where
and how we stand and sit when we convene,
and other factors make up the differences
between cultures
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APPROACHES
• In practice, approaches are built around the questions
asked
• Structured Approach
• Semi-Structured Approach
• Non-Structured Approach
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These approaches
• directly influence question formulation in the degree of intensity, and
the coverage from general to specific in review and encouragement
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In a structured approach
• the questions address topics such as spelling of the interviewee’s
name, date of birth, place of birth, parents name;
• in essence they are fact-finding questions
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The structured approach
• is used at the beginning of the interview and forms
the basis of the interviewer’s direct observation,
evaluation and, assessment of the interviewee
• The questions asked during the structured portion of
the interview require less thought from the
interviewee
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The interviewer
• Uses basic fact-finding questions without accusation or intimidation
• Encourages the interviewee to comply by asking questions that can
be answered easily
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The interviewer
• Is being given the opportunity to note the
interviewee’s interaction status
• i.e. whether or not the interviewee is taking on a bold
assertive role
• a cooperative role
• or a submissive role
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The interviewer
• Being bold, confident, and without defensiveness
tends to signify truthfulness
• Is similarly being evaluated by the interviewee and is
determining whether he/she will be treated fairly
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Everything the interviewer does
•sends a signal to the
interviewee
•His/her presentation
encourages or discourages the
interviewee to comply
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Questions
• vary depending on when they are asked during the interview
• the same basic questions are used with each interviewee
regardless of what is being investigated
• the interviewer waits until he/she reaches the point of
nonstructural approach
• when specific review and persistent encouragement can resolve
inconstancies and introduce interrogation
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As you ask a question in the
nonstructural approach
•you are listening for responses that will
give you some hint about how to
formulate the next question
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QUESTION FORMULATION
•A question is a direct or implied request for the
interviewee to think about a particular matter
•Interview questions are the key to an
interviewee’ knowledge and feelings
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Keep them simple
• To encourage the interviewee to answer
• Regard the interview as a conversation
•not a cross-examination
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Do not grill the interviewee
•as a prosecution
attorney might do
• Ask questions in a
conversational tone
and manner
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your purpose
• to hold a conversation with someone who has
knowledge or has experienced something that you
want to know about
• Make sure that you are asking questions and not
making statements that do not call for answers
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PHRASING AND PRESENTING QUESTIONS
•Trust yourself to ask
properly worded
questions spontaneously
with a natural manner
•Make your questions
specific, definite, and
concrete
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PHRASING AND PRESENTING QUESTIONS
• Vague, general questions allow the interviewee to
evade the truth
• Make your questions more pointed and complex after
evaluating the degree of the interviewee’s compliance
• Decide when to talk, when to listen and when to
observe
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Assumptions
•implied in your questions
and phrases
•may arouse different
reactions in interviewees
• Cooperation
• Apathy
• Suspicion
• Hostility
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Keep in mind that
•your vocabulary could cause embarrassment or
resentment
•When interviewees do not understand the
words you use
•they may become embarrassed or insulted,
refuse to cooperate or just lie
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Abruptly asked or tricky questions
•are not appropriate, and are mostly self-
defeating
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PRINCIPLES OF QUESTION FORMULATION
• The following guidelines will help you formulate
effective interview questions:
• Use closed questions when appropriate
• Use open questions when appropriate
• Dare to ask tough questions
• Use leading questions when attempting to assist the
interviewee to rationalize or save face
• Handle trial-balloon questions cautiously
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Ask self-appraisal questions
•For example:
•“Has there been any time when you have thought
of stealing from the company, even though you
never actually did?”
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TYPES OF QUESTIONS
• Two main types of questions are generally asked during
investigative interviews:
1.Closed questions
•usually require a simple yes or no answer
•or the undeniable fact such as name, address and so on
2.Open question with a stated or implied who, where, what,
when, how, and why and cannot be answered with yes or no
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Closed questions
•are useful when you want to maintain maximum
control over the interview and save time
because they limit the interviewee’s response
options
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Open questions
• help interviews flow by tapping an interviewee’s
objective and subjective thinking
• For example:
• “Why would anyone think you had something to do with
the loss?
• Is there something that you have said or done that would
provoke suspicion?”
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There are a variety of open
questions
each with its own characteristics and use
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Reflective Questions
•act like mirrors reflecting the
interviewee’s comments
•They are used to handle objections
from the interviewee, and will often
take the form of
• “Let me see if I’ve got this straight...”
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Pointed Questions
•stir interviewees into action
•They are specific in nature
and design, pointing most
precisely to a goal.
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Indirect Questions
• allows the interviewee to express his/her opinion, suggestion feelings
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TECHNIQUES FOR EFFECTIVE QUESTIONING
•Have the gall to ask
•Encourage cooperation
•Mentally assume an affirmative answer
•Pursue unanswered questions
•Identify and challenge deception
•Handle the trial-balloons
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HOW TO TERMINATE THE INTERVIEW
• Always assume that more information is forthcoming
and that you need to ask the right questions and give
adequate encouragement
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HOW TO TERMINATE THE INTERVIEW
•Even when it seems you have reached the
termination point
•when it seems as though all questions have been
asked and answered
•continue to assume more information is available
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You might ask
•“What else is there that you can tell me about your
preparedness for this position?” or
•“What else should I know about you?”
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In most cases
• You will need to
speak with the interviewee again
• If you have any doubts, you can tell the interviewee
that you may contact him/her in the future
• You might make an appointment for a second
interview and give yourself time to prepare further
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Scientifically Measuring
Personality Types,
Psychological Traits,
Aptitudes, Attitudes and Skills
Why Use Psychological
Assessments?
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The Cost of Hiring Mistakes
• Most managers, at some point in their careers, have hired
individuals who
• Interviewed well
• Had neat appearances
• Seemed to have the qualifications to meet the necessary job
requirements
• Only to find out later that these seemingly qualified
candidates are "problem employees"
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The Cost of Hiring Mistakes
• Today, the chances of making a bad hiring decision are
greater than ever
• Applicants have become more skilled at presenting themselves in
resumes and interviews
• Identifying potentially counterproductive employees before
you hire them is one of the greatest challenges to a manager
who makes hiring decisions
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Application
and Resume Falsification
• More than 20% of data regarding previous
employment contained on applications or
resumes is falsified to some extent
• Exaggeration, omission and falsification most
often occur in critical job-related areas
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Employee Theft
• In the USA, losses due to employees amount to more than $40
billion a year – 1% of the gross national product, and increasing
15% per year, according to the U.S. Department of Commerce
• In retail establishments, employee theft is the biggest source of
losses
• This is estimated at 43% of shrinkage losses, compared to 30%
attributed to shoplifting
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Employee Theft
• Overall, employee theft can increase the cost of retail
merchandise as much as 15%
• In our financial institutions, losses have nearly doubled in
recent years
• Losses due to internal fraud have been about four times that of
burglary and robbery
• In the USA the FBI estimates that internal theft accounts for 86%
of all losses every year
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Pre-employment
Screening Methods
•Most companies use several selection
methods when assessing job applicants
•No single screening procedure can
determine employability
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Pre-employment
Screening Methods
• Each traditional selection method has its particular benefits in
the hiring process
• You have chosen the methods most appropriate for your
company
• The more you can do to screen applicants
• The higher the probability that you will hire
individuals who, in the long run, will prove to be
honest, stable and productive employees
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Interviews
• Interviewing is probably the most common pre-
employment screening technique
• A structured interview can verify information
on applications and resumes
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Interviews
• It also can provide valuable insight into an applicant's
personality, skills and abilities
• Interviewing may not be as effective as employers
would like because it is often a subjective, non-
directed process
• It can be difficult to determine truthfulness when
discussing work history and the level of skills and
abilities
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Reference Checks
•Reference checks are useful
•For verifying information on an application
form or a resume
•For providing background information on
an applicant's work history
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Reference Checks
• Unfortunately, reference checks do not always yield
reliable information because many employers are
reluctant to say anything negative about a past
employee
• An additional difficulty is that a prospective employer
has no real way of knowing if the designated references
are themselves reliable or if they are the most important
ones to check
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Criminal History Checks
• When an individual applies for a position of trust,
criminal history checks can alert an employer to
historical concerns
• Drawbacks to criminal history checks
• They are difficult to obtain
• Time-consuming
• Any information gathered may be incomplete or
misleading
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Pre-employment Polygraph Tests
• To determine an individual's suitability for employment
based on the verification of answers to job-related
questions
• A polygraph exam conducted by a qualified examiner can
yield useful information for a prospective employer
• Pre-employment polygraph exams, are not yet a part of
accepted hiring practice in the Caribbean and there are
few persons qualified to conduct these tests
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Handwriting Analysis
• Real handwriting experts are known as Forensic Document
Examiners
•not as graphologists
• They examine handwriting to detect authenticity or forgery
• Claims that handwriting samples can be used to measure
personality traits and predict person-job fit are at best
questionable
• There is no empirical evidence that graphological
characteristics significantly correlate with personality traits
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Handwriting Analysis
•In properly controlled, blind studies where
handwriting samples contained no content that could
provide non-graphological information upon which to
base a prediction
• graphologists do no better than chance at predicting
personality traits
•(The Use of Graphology as a Tool for Employee Hiring
and Evaluation
• from the British Columbia Civil Liberties Association)
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Predicting Job Success
100% Perfect Prediction
90%
80%
70% Assessment centres (promotion)
60% Work sample tests
50% Ability tests
40% Assessment centres (performance), biodata,
personality questionnaires
30% Structured interviews
20% Typical interviews
10% References
0% Astrology, graphology
Chance Prediction
Group Session One
• PLAN FOR AN INTERVIEW
1. Senior
2. Mid Level
3. Junior
• DESIGN THE SPACE
• PRE-INTERVIEW ACTIVITIES?
• WHO WOULD BE ON THE PANEL?
• Why?
• POST INTERVIEW ACTIVITIES?
Semaj@LTSemaj.com
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Session 2
The Interview
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Burn Your Boats
In The Interview
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Interview Techniques for
Effective Hiring
http://business.time.com/2013/10/09/interview-techniques-for-effective-hiring/
Hiring is a risky business
•given that so much of your company’s success
rides on tapping the right people for the job.
•Interviewing is really more art than science and,
•all-too-often, job candidates who look good on
paper and ace the interview process completely
choke once they actually get the job.
Bad hires are more than an
inconvenience:
•they’re expensive.
•According to research from CareerBuilder,
41% of companies say that a bad hire
costs them at least U$25,000.
How can you better your chances
of making a good hire?
•These tips may help you and your
managers to hone your interviewing
skills
•and improve the chances of choosing
the best people for the job.
Before you begin the interview,
•have candidates sit near some of your employees
for 10 or 15 minutes.
•Do they interact with their potential future
coworkers, and if so, how?
•Their behavior can give you insight on their
personalities and show how they may or may not fit
with your office culture.
2 Way Process
•Ideally, an interview should be a two-way
exploration
•so that both parties can determine whether the
candidate is a good fit for the job and the
company.
•Look for candidates who ask questions about
you to find common interests or shared values.
Remember,
• you can glean a lot of important insight
into how someone thinks and relates to
others
•by asking questions that don’t directly
relate to the job at hand.
For example,
•ask candidates what they do for fun.
•This can help you understand whether they
look for creative or competitive activities.
•Have they ever won a contest?
•Again, it doesn’t have to be work-related;
•Ask them what it was and how they earned it.
Who is This?
•Your interview shouldn’t consist of simply
checking off a list of job requirements.
•You want to see the person behind the
resume.
Which candidates think clearly?
•Pay attention to whether they dig deeper for
details.
•Do they listen well and retain knowledge?
•Ask them to summarize information you
described earlier in the interview.
Finally,
•ask candidates to describe their very first job
and how they got it.
•If they got a job when they were young to
earn spending money or to pay for school,
•it’s a sign that they developed a strong work
ethic early in life.
Hiring The Right Person
For The 21st Century
Based on
•The Big Idea: 21st-Century Talent Spotting
•by Claudio Fernández-Aráoz
Hiring For Potential
•Potential is considered to be the most important
predictor of success at all levels,
•from junior management to the C-suite and the
board.
•We have to learn how to identify people who
have it
•and to help companies develop and deploy them.
Designing The Future
•As business becomes more volatile and complex,
• and the global market for top professionals gets tighter,
• organizations and their leaders must transition to a new
era of talent spotting
•One in which our evaluations of one another are
based not on brawn, brains, experience, or
competencies,
•but on potential.
The First Era
•The first era of talent spotting lasted millennia.
•For thousands of years, humans made choices about one
another on the basis of physical attributes.
•If you wanted to erect a pyramid, dig a canal, fight a war,
or harvest a crop, you chose the fittest, healthiest,
strongest people you could find.
The First Era
•Those attributes were easy to assess, and, despite
their growing irrelevance, we still unconsciously
look for them:
•Fortune 500 CEOs are on average 2.5 inches taller
than the average American,
•the statistics on military leaders and country
presidents are similar.
The Second Era
•Emphasized intelligence, experience, and past performance.
•Throughout much of the 20th century,
• IQ—verbal, analytical, mathematical, and logical cleverness—was
justifiably seen as an important factor in hiring processes (particularly for
white-collar roles),
• with educational pedigrees and tests used as proxies.
•Much work also became standardized and
professionalized.
The Second Era
• Many kinds of workers could be certified with reliability and
transparency, and since most roles were relatively similar across
companies and industries, and from year to year,
• past performance was considered a fine indicator.
• If you were looking for an engineer, accountant, lawyer, designer, or
CEO,
• you would scout out, interview,
• and hire the smartest, most experienced engineer, accountant, lawyer,
designer, or CEO.
The Third Era of Talent Spotting,
•Driven By The Competency Movement
•still prevalent today.
•David McClelland’s 1973 paper “Testing for Competence
Rather than for ‘Intelligence’”
• proposed that workers, especially managers,
• be evaluated on specific characteristics and skills that helped
predict outstanding performance in the roles for which they
were being hired.
The Third Era of Talent Spotting,
• The time was right for such thinking, because technological
evolution and industry convergence had made jobs much more
complex,
• often rendering experience and performance in previous positions
irrelevant.
• So, instead, we decomposed jobs into competencies and looked
for candidates with the right combination of them.
• For leadership roles,
• we also began to rely on research showing that emotional intelligence
was even more important than IQ.
Today: The Fourth Era
•The Focus Must Shift To Potential.
•In a volatile, uncertain, complex, and ambiguous
environment
• (VUCA is the military-acronym-turned-corporate-
buzzword),
•competency-based appraisals and appointments
are increasingly insufficient.
Today: The Fourth Era
•What makes someone successful in a
particular role today might not tomorrow
1. if the competitive environment shifts,
2. the company’s strategy changes,
3. or he or she must collaborate with or
manage a different group of colleagues.
Today: The Fourth Era
•So the question is not whether your
company’s employees and leaders have the
right skills;
•it’s whether they have the potential to learn
new ones.
Interviewing Techniques
Tips For Conducting
an Effective Job Interview
•Prepare by conducting a "job analysis":
•Interviewers should consult with at least one
"Subject Matter Expert" to generate a specific
list of the most important aspects of the job and
what is required to perform it successfully.
Prepare questions in advance:
•An interview format in which all job candidates
are asked the same specific questions further
ensures that information obtained from
candidates is relevant and comprehensive.
Prepare to be flexible:
• What if the interviewer asks a pre-developed
question, but the candidate doesn't provide enough
information?
• Interviews that simply move on to the next question
at this point, without leaving room for follow-up
questions often do not collect enough information
from candidates.
Ensure the interview isn't too
short or too long:
• Since it is important that all candidates get the same
opportunity to answer the same questions — without
feeling rushed — it is generally best to limit the
number of interview questions.
• A good rule of thumb is to ask no more than 4 to 6
questions in a 30-minute interview,
• and no more than 8 to 12 questions in a one-hour
interview.
Focus on the interview during the
interview:
•Despite what some experts recommend, the
evidence suggests that soliciting candidates to
ask questions too soon reduces the interview's
reliability.
Include more than one interviewer:
•The use of multiple interviewers greatly
increases the reliability of the process.
Talking too much.
• If the interviewer talks too much then several things happen:
• the interviewer does not gather enough information to make
an informed decision about the applicant,
• the applicant feels that the interviewer may not be that
interested in them or their application,
• and the process can not be used to adequately compare the
skills and abilities of all the applicants being considered.
Accepting general answers.
•By not “digging” for more clear answers,
you may not get a good feel for what the
person can really offer you.
Relying on memory instead of notes.
•When you are seeing several candidates in
one day, it can become very confusing.
Questions You Can't Ask
•Direct questions about:
•family,
•marital status,
•age,
•religious or political affiliation
•are not permitted within the employment
interview in the USA.
Do:
• Lower your candidates’ stress levels by
telling them in advance the kinds of
questions you plan to ask
• Ask behavioral and situational questions
• Sell the role and the organization once
you’re confident in your candidate
• Provide relevant, real-life scenarios to
reveal how candidates think
• Make the candidate comfortable and sell
the job
• Take detailed notes
Don’t
• Forget to do pre-interview prep — list the
attributes of an ideal candidate and use it
to construct relevant questions
• Involve too many other colleagues in the
interviews — multiple checks are good,
but too many people can belabor process
• Put too much emphasis on “cultural fit” —
remember, people adapt.
Video
• https://hbr.org/2015/01/how-to-conduct-an-effective-job-interview
• Scroll to the base, right click save as and then save. Then link in your
presentation as always.
Listen Slowly
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Best Interview Technique You
Never Use
The more questions you ask, the more you learn
about a job candidate, right?
Wrong. Here's a better strategy.
BY JEFF HADEN
http://www.inc.com/jeff-haden/best-interview-technique-you-never-use.html
Q & A
• Eventually, almost every interview turns into a
question-and-answer session.
• You ask a question.
• The candidate answers as you check a mental tick-box
• (good answer? bad answer?).
Q & A
• You quickly go to the next question and the next
question and the next question, because you only have
so much time and there's a lot of ground to cover
because you want to evaluate the candidate
thoroughly.
• The more questions you ask,
• the more you will learn about the candidate?
• Or not.
Listen Slowly
•Sometimes, instead of asking questions, the
best interviewing technique is to listen slowly.
•In Change-Friendly Leadership, management
coach Rodger Dean Duncan describes how he
learned about listening slowly from PBS
NewsHour anchor Jim Lehrer:
What to do:
•Ask a good question,
• listen attentively to the answer, and then count
silently to 5 before asking another question.
•At first that suggestion may seem silly.
•5 seconds would seem like an eternity to wait after
someone responds to a question.
•Of course it would seem like an eternity,
• because our natural tendency is to fill a void with
sound, usually that of our own voice.
How it works:
•If you resist the temptation to respond too
quickly to the answer, you'll discover
something almost magical.
•The other person will either expand on what
he's already said or he'll go in a different
direction.
•Either way, he's expanding his response, and
you get a clear view into his head and heart.
From Interview to Conversation:
•Giving other people sufficient psychological
breathing room seemed to work wonders.
•When you bridled your natural impatience to get on
with it, they seemed more willing to disclose,
explore, and even be a bit vulnerable.
•When you treated the interview more as a
conversation with a purpose than as a sterile
interrogation, the tone of the exchange softened.
• It was now just two people talking...
Listening slowly
•can turn a Q&A session into more of a
conversation.
•Try listening slowly in your next interviews.
•(Not after every question, of course:
•Pausing for 5 seconds after a strictly factual
answer will leave you both feeling really
awkward.)
HOW?
•Just pick a few questions that give candidates
room for self-analysis or introspection, and after
the initial answer, pause.
•They'll fill the space:
•with an additional example,
•a more detailed explanation,
•a completely different perspective on the question.
WHY?
•Once you give candidates a silent hole to fill, they'll
fill it, often in unexpected and surprising ways.
•A shy candidate may fill the silence by sharing
positive information she wouldn't have otherwise
shared.
•A candidate who came prepared with "perfect"
answers to typical interview questions may fill the
silence with not-so-positive information he never
intended to disclose.
And all candidates
•will open up and speak more
freely when they realize you're
not just asking questions
•you're listening.
Generations X,Y, Z
and the Others
Can You Gen-Flex?
4/13/2016 www.SlideShare.net 164
The Generations in 2016
• Traditionalists: 1922 – 1943 (over 70)
• Baby Boomers: 1944 – 1964 (51– 70)
• Generation X: 1965 – 1980 (35 – 50)
• Generation Y: 1981 – 1994 (21 – 34)
• Generation Z: 1995 - ? (Under 20)
4/13/2016 165www.SlideShare.net
Early Gen-Flexing
Jack Welch – Reverse Mentoring
4/13/2016 www.LTSemaj.com 167
4/13/2016 www.LTSemaj.com 168
Group Session Two
• CONDUCT AN INTERVIEW
1. Senior
2. Mid Level
3. Junior
• IDENTIFY THE POST
• STRATEGIES & QUESTIONS
• GETTING TO CONCENSUS
• The performer, Biases
• AFTER THE INTERVIEWS
• From last interview to offer accepted
4/13/2016 www.jobbank-ja.com 169
Dr. Leahcim Semaj
Intl. Keynote & Motivational
Speaker
Above or Beyond
876-383-5627
4/13/2016 www.SlideShare.net/LSemaj 171
4/13/2016 This is What We Do - LTSemaj.com 172
The AoB Advantage
 Over 20 years of experience in change management, recruitment, market
research, psychometric testing in every industry from mining, to
telecommunications, hospitality and much more.
 A longstanding reputation of excellence in the Jamaican and Caribbean space.
 Visionary thought leadership with the most qualified team of associates in the
industry.
 A list of clients rivaled only by the yellow pages directory.
4/13/2016 This is What We Do - LTSemaj.com 173
ABOVE or BEYOND
Our Transformation Matrix
4/13/2016 This is What We Do - LTSemaj.com 174
LINKs
The Beginnings
• This service addresses issues at the foundational level of society, the LINKs that
are crucial to our survival.
 Workshops, Radio Show & Webinars
 Digital Products – Pod Casts
 Woman/Man
• Finding Your Soul mate
• Constructive Disengagement
 Parent/Child
4/13/2016 This is What We Do - LTSemaj.com 175
B What U R
To Be The Best You
• A career consultation which helps individuals to select the ideal career(s).
• Regardless of “who you are”, we can help you identify “what you are.”
• We can equip you to pursue your passion, realize your purpose, earn a living and
if you choose – earn a fortune.
 Workshops & Webinars
 Digital Products
 Realizing Your Dharma
 Living Your Vision
4/13/2016 This is What We Do - LTSemaj.com 176
Kontaks
The Right Person In The Right Position
• Do you have the right people on the bus and in the right seats?
• Resumes and Interviews can show you the fruit. We can show you the root.
• We have the art of recruitment down to a science, we call this “Kontaks.”
 Advertising
 Recruitment & Selection
4/13/2016 This is What We Do - LTSemaj.com 177
The JobBank
Providing Returns on Your Human Capital
Even businesses need guidance from time to time. Teams lose
enthusiasm, management loses vision and it becomes hard to tell if
company and individual values are aligned, if they aren’t failure is a
surety.
 Facilitation & Presentations
 Work Values & Job Satisfaction
 Strategic Planning
 Staff Training
 Testing & Assessments
4/13/2016 This is What We Do - LTSemaj.com 178
Psyhcles
Facilitating New Beginnings
• All business change. They upgrade, downsize, form alliances and merge, break
apart, expand and contract. This process is normative, and while unsettling
for those involved should not be viewed negatively. To ignore these cycles, is
to ignore life itself. Instead of ignoring be prepared!
 Change Management
 Acquisitions and Mergers
 Restructuring
 Growing from Redundancy
 Preparing for Retirement
 Life Change Consultations
4/13/2016 This is What We Do - LTSemaj.com 179
Interviewing e gov2 april2016

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Interviewing e gov2 april2016

  • 2. Dr. Leahcim Semaj Intl. Keynote & Motivational Speaker Above or Beyond 876-383-5627
  • 3. Dr. Leahcim Semaj... Noted among the leading Motivational Speakers, Creative Thinkers and Problem Solvers in the Caribbean. This Psychologist combines ancient wisdom with contemporary ‘livity’ to bring fresh insight to old human problems.
  • 4. 13/04/2016 www.LTSemaj.com 5 Chinese Proverb •What I hear, I forget •What I see, I remember •What I do, I understand
  • 5. 13/04/2016 www.LTSemaj.com 6 Performance Driven Learning • People remember • 20% of what they hear • 40% of what they see and hear • 70% of what they see, hear and do
  • 6. Format for Workshops • Part 1: The Presentation – Reasoning – Motivation – Data • Part 2: Participant Work Groups – Participants join small working groups to explore issues arising from the presentations. – They will identify the challenges, the change strategies for self and/or circumstances, and the help that will be required.
  • 7. Format for Workshops • Part 3: Participant Presentations –In this session, the participants will share experiences and conclusions from the working groups with the full gathering.
  • 9. 13/04/2016 www.LTSemaj.com 10 The Fruits and The Roots
  • 10. Before the interview 4/13/2016 www.jobbank-ja.com 11
  • 11. INTERVIEWING DISTANCE •the distance between the interviewer and the area just outside the interviewee’s “personal space bubble” •The interviewer who operates from this distance is said to be in a dominating, but not threatening position 4/13/2016 www.jobbank-ja.com 12
  • 12. PROXIMICS •is the study of spatial distances that people maintain between themselves and others in structuring transactions 4/13/2016 www.jobbank-ja.com 13
  • 13. KINESICS •is the study of the relationship between body motions and communication •in other words, the study of body language 4/13/2016 www.jobbank-ja.com 14
  • 14. PARALANGUAGE •encompasses vocal effects •such as tone of voice that carry meaning, and the use of silence 4/13/2016 www.jobbank-ja.com 15
  • 15. Public Zone •This is an open area more than 12 feet in any direction and larger than an average room •This room is suitable for casual interviewing 4/13/2016 www.jobbank-ja.com 16
  • 16. The distances are: • Intimate - used where a close relationship exists • Personal - which is not defensive but also not close • Social - used in small group and social situations • Public - used when interacting with larger groups 4/13/2016 www.jobbank-ja.com 17
  • 17. Some Guidelines for the Effective Interviewer 4/13/2016 www.jobbank-ja.com 24
  • 18. Incite response, listen and control •The interviewer must occasionally volunteer comments, but his/her first requirement is to listen •The interviewer maintains control of the conversation •relinquishing it only when doing so is prudent 4/13/2016 www.jobbank-ja.com 25
  • 19. Assume nothing. •Be certain that you comprehend the comments the interviewee makes •Be confident that the questions asked are understood, no matter how tedious and detailed the questioning may become. 4/13/2016 www.jobbank-ja.com 26
  • 20. Examine personal abilities and shortcomings candidly •The best interviewer is one who knows himself /herself and recognizes how he/she appears to others •Capitalize on your abilities and appear, even to the most perceptive interviewee, as mature, intelligent, and broad-minded. 4/13/2016 www.jobbank-ja.com 27
  • 21. Establish an image •Generally, the interviewer should keep his/her personal and professional image as simple as possible 4/13/2016 www.jobbank-ja.com 28
  • 22. Establish an image •You must present yourself in a way that will influence the factual response •Remember, a good interviewer is flexible and uses a variety of approaches 4/13/2016 www.jobbank-ja.com 29
  • 23. Be curious •Open-minded curiosity should accompany the interviewer/interrogator in all endeavors •You must want to know the interviewee and the facts and should enjoy the discovery, inwardly 4/13/2016 www.jobbank-ja.com 30
  • 24. Avoid emotional entanglements •Anger, boredom, disgust, fear, pity, resentment, joy or even elation 4/13/2016 www.jobbank-ja.com 31
  • 26. Avoid emotional entanglements • the range of emotions the interviewer experiences during the process must be suppressed • Anyone can adversely affect the responses 4/13/2016 www.jobbank-ja.com 33
  • 27. Good intelligence •good understanding of human nature, the ability to get on well with others, and patience and persistence are indispensable attributes that make a good interrogator 4/13/2016 www.jobbank-ja.com 34
  • 28. SETTINGS, LOCATION, INTENSITY AND APPROACH •To assist in ensuring a successful interview, the interviewer must make allowances for many factors 4/13/2016 www.jobbank-ja.com 35
  • 29. The Factors • Where the interview will take place • Where the participants will be located within the interview room • How intensely the interviewer will press for information • What approach will be used in questioning the interviewee? 4/13/2016 www.jobbank-ja.com 36
  • 30. Cultural Variations •With over 160 countries in the world, it is reasonable to consider each culture to have its own customs •How we smell, our odor, what we wear, where and how we stand and sit when we convene, and other factors make up the differences between cultures 4/13/2016 www.jobbank-ja.com 44
  • 31. APPROACHES • In practice, approaches are built around the questions asked • Structured Approach • Semi-Structured Approach • Non-Structured Approach 4/13/2016 www.jobbank-ja.com 52
  • 32. These approaches • directly influence question formulation in the degree of intensity, and the coverage from general to specific in review and encouragement 4/13/2016 www.jobbank-ja.com 53
  • 33. In a structured approach • the questions address topics such as spelling of the interviewee’s name, date of birth, place of birth, parents name; • in essence they are fact-finding questions 4/13/2016 www.jobbank-ja.com 54
  • 34. The structured approach • is used at the beginning of the interview and forms the basis of the interviewer’s direct observation, evaluation and, assessment of the interviewee • The questions asked during the structured portion of the interview require less thought from the interviewee 4/13/2016 www.jobbank-ja.com 55
  • 35. The interviewer • Uses basic fact-finding questions without accusation or intimidation • Encourages the interviewee to comply by asking questions that can be answered easily 4/13/2016 www.jobbank-ja.com 56
  • 36. The interviewer • Is being given the opportunity to note the interviewee’s interaction status • i.e. whether or not the interviewee is taking on a bold assertive role • a cooperative role • or a submissive role 4/13/2016 www.jobbank-ja.com 57
  • 37. The interviewer • Being bold, confident, and without defensiveness tends to signify truthfulness • Is similarly being evaluated by the interviewee and is determining whether he/she will be treated fairly 4/13/2016 www.jobbank-ja.com 58
  • 38. Everything the interviewer does •sends a signal to the interviewee •His/her presentation encourages or discourages the interviewee to comply 4/13/2016 www.jobbank-ja.com 59
  • 39. Questions • vary depending on when they are asked during the interview • the same basic questions are used with each interviewee regardless of what is being investigated • the interviewer waits until he/she reaches the point of nonstructural approach • when specific review and persistent encouragement can resolve inconstancies and introduce interrogation 4/13/2016 www.jobbank-ja.com 60
  • 40. As you ask a question in the nonstructural approach •you are listening for responses that will give you some hint about how to formulate the next question 4/13/2016 www.jobbank-ja.com 61
  • 41. QUESTION FORMULATION •A question is a direct or implied request for the interviewee to think about a particular matter •Interview questions are the key to an interviewee’ knowledge and feelings 4/13/2016 www.jobbank-ja.com 62
  • 42. Keep them simple • To encourage the interviewee to answer • Regard the interview as a conversation •not a cross-examination 4/13/2016 www.jobbank-ja.com 63
  • 43. Do not grill the interviewee •as a prosecution attorney might do • Ask questions in a conversational tone and manner 4/13/2016 www.jobbank-ja.com 64
  • 44. your purpose • to hold a conversation with someone who has knowledge or has experienced something that you want to know about • Make sure that you are asking questions and not making statements that do not call for answers 4/13/2016 www.jobbank-ja.com 65
  • 45. PHRASING AND PRESENTING QUESTIONS •Trust yourself to ask properly worded questions spontaneously with a natural manner •Make your questions specific, definite, and concrete 4/13/2016 www.jobbank-ja.com 66
  • 46. PHRASING AND PRESENTING QUESTIONS • Vague, general questions allow the interviewee to evade the truth • Make your questions more pointed and complex after evaluating the degree of the interviewee’s compliance • Decide when to talk, when to listen and when to observe 4/13/2016 www.jobbank-ja.com 67
  • 47. Assumptions •implied in your questions and phrases •may arouse different reactions in interviewees • Cooperation • Apathy • Suspicion • Hostility 4/13/2016 www.jobbank-ja.com 68
  • 48. Keep in mind that •your vocabulary could cause embarrassment or resentment •When interviewees do not understand the words you use •they may become embarrassed or insulted, refuse to cooperate or just lie 4/13/2016 www.jobbank-ja.com 69
  • 49. Abruptly asked or tricky questions •are not appropriate, and are mostly self- defeating 4/13/2016 www.jobbank-ja.com 70
  • 50. PRINCIPLES OF QUESTION FORMULATION • The following guidelines will help you formulate effective interview questions: • Use closed questions when appropriate • Use open questions when appropriate • Dare to ask tough questions • Use leading questions when attempting to assist the interviewee to rationalize or save face • Handle trial-balloon questions cautiously 4/13/2016 www.jobbank-ja.com 71
  • 51. Ask self-appraisal questions •For example: •“Has there been any time when you have thought of stealing from the company, even though you never actually did?” 4/13/2016 www.jobbank-ja.com 72
  • 52. TYPES OF QUESTIONS • Two main types of questions are generally asked during investigative interviews: 1.Closed questions •usually require a simple yes or no answer •or the undeniable fact such as name, address and so on 2.Open question with a stated or implied who, where, what, when, how, and why and cannot be answered with yes or no 4/13/2016 www.jobbank-ja.com 73
  • 53. Closed questions •are useful when you want to maintain maximum control over the interview and save time because they limit the interviewee’s response options 4/13/2016 www.jobbank-ja.com 74
  • 54. Open questions • help interviews flow by tapping an interviewee’s objective and subjective thinking • For example: • “Why would anyone think you had something to do with the loss? • Is there something that you have said or done that would provoke suspicion?” 4/13/2016 www.jobbank-ja.com 75
  • 55. There are a variety of open questions each with its own characteristics and use 4/13/2016 www.jobbank-ja.com 76
  • 56. Reflective Questions •act like mirrors reflecting the interviewee’s comments •They are used to handle objections from the interviewee, and will often take the form of • “Let me see if I’ve got this straight...” 4/13/2016 www.jobbank-ja.com 77
  • 57. Pointed Questions •stir interviewees into action •They are specific in nature and design, pointing most precisely to a goal. 4/13/2016 www.jobbank-ja.com 78
  • 58. Indirect Questions • allows the interviewee to express his/her opinion, suggestion feelings 4/13/2016 www.jobbank-ja.com 79
  • 59. TECHNIQUES FOR EFFECTIVE QUESTIONING •Have the gall to ask •Encourage cooperation •Mentally assume an affirmative answer •Pursue unanswered questions •Identify and challenge deception •Handle the trial-balloons 4/13/2016 www.jobbank-ja.com 80
  • 60. HOW TO TERMINATE THE INTERVIEW • Always assume that more information is forthcoming and that you need to ask the right questions and give adequate encouragement 4/13/2016 www.jobbank-ja.com 81
  • 61. HOW TO TERMINATE THE INTERVIEW •Even when it seems you have reached the termination point •when it seems as though all questions have been asked and answered •continue to assume more information is available 4/13/2016 www.jobbank-ja.com 82
  • 62. You might ask •“What else is there that you can tell me about your preparedness for this position?” or •“What else should I know about you?” 4/13/2016 www.jobbank-ja.com 83
  • 63. In most cases • You will need to speak with the interviewee again • If you have any doubts, you can tell the interviewee that you may contact him/her in the future • You might make an appointment for a second interview and give yourself time to prepare further 4/13/2016 www.jobbank-ja.com 84
  • 64. 13/04/2016 www.LTSemaj.com 85 Scientifically Measuring Personality Types, Psychological Traits, Aptitudes, Attitudes and Skills Why Use Psychological Assessments?
  • 65. 13/04/2016 www.LTSemaj.com 86 The Cost of Hiring Mistakes • Most managers, at some point in their careers, have hired individuals who • Interviewed well • Had neat appearances • Seemed to have the qualifications to meet the necessary job requirements • Only to find out later that these seemingly qualified candidates are "problem employees"
  • 66. 13/04/2016 www.LTSemaj.com 87 The Cost of Hiring Mistakes • Today, the chances of making a bad hiring decision are greater than ever • Applicants have become more skilled at presenting themselves in resumes and interviews • Identifying potentially counterproductive employees before you hire them is one of the greatest challenges to a manager who makes hiring decisions
  • 67. 13/04/2016 www.LTSemaj.com 88 Application and Resume Falsification • More than 20% of data regarding previous employment contained on applications or resumes is falsified to some extent • Exaggeration, omission and falsification most often occur in critical job-related areas
  • 68. 13/04/2016 www.LTSemaj.com 89 Employee Theft • In the USA, losses due to employees amount to more than $40 billion a year – 1% of the gross national product, and increasing 15% per year, according to the U.S. Department of Commerce • In retail establishments, employee theft is the biggest source of losses • This is estimated at 43% of shrinkage losses, compared to 30% attributed to shoplifting
  • 69. 13/04/2016 www.LTSemaj.com 90 Employee Theft • Overall, employee theft can increase the cost of retail merchandise as much as 15% • In our financial institutions, losses have nearly doubled in recent years • Losses due to internal fraud have been about four times that of burglary and robbery • In the USA the FBI estimates that internal theft accounts for 86% of all losses every year
  • 70. 13/04/2016 www.LTSemaj.com 91 Pre-employment Screening Methods •Most companies use several selection methods when assessing job applicants •No single screening procedure can determine employability
  • 71. 13/04/2016 www.LTSemaj.com 92 Pre-employment Screening Methods • Each traditional selection method has its particular benefits in the hiring process • You have chosen the methods most appropriate for your company • The more you can do to screen applicants • The higher the probability that you will hire individuals who, in the long run, will prove to be honest, stable and productive employees
  • 72. 13/04/2016 www.LTSemaj.com 93 Interviews • Interviewing is probably the most common pre- employment screening technique • A structured interview can verify information on applications and resumes
  • 73. 13/04/2016 www.LTSemaj.com 94 Interviews • It also can provide valuable insight into an applicant's personality, skills and abilities • Interviewing may not be as effective as employers would like because it is often a subjective, non- directed process • It can be difficult to determine truthfulness when discussing work history and the level of skills and abilities
  • 74. 13/04/2016 www.LTSemaj.com 95 Reference Checks •Reference checks are useful •For verifying information on an application form or a resume •For providing background information on an applicant's work history
  • 75. 13/04/2016 www.LTSemaj.com 96 Reference Checks • Unfortunately, reference checks do not always yield reliable information because many employers are reluctant to say anything negative about a past employee • An additional difficulty is that a prospective employer has no real way of knowing if the designated references are themselves reliable or if they are the most important ones to check
  • 76. 13/04/2016 www.LTSemaj.com 97 Criminal History Checks • When an individual applies for a position of trust, criminal history checks can alert an employer to historical concerns • Drawbacks to criminal history checks • They are difficult to obtain • Time-consuming • Any information gathered may be incomplete or misleading
  • 77. 13/04/2016 www.LTSemaj.com 98 Pre-employment Polygraph Tests • To determine an individual's suitability for employment based on the verification of answers to job-related questions • A polygraph exam conducted by a qualified examiner can yield useful information for a prospective employer • Pre-employment polygraph exams, are not yet a part of accepted hiring practice in the Caribbean and there are few persons qualified to conduct these tests
  • 78. 13/04/2016 www.LTSemaj.com 99 Handwriting Analysis • Real handwriting experts are known as Forensic Document Examiners •not as graphologists • They examine handwriting to detect authenticity or forgery • Claims that handwriting samples can be used to measure personality traits and predict person-job fit are at best questionable • There is no empirical evidence that graphological characteristics significantly correlate with personality traits
  • 79. 13/04/2016 www.LTSemaj.com 100 Handwriting Analysis •In properly controlled, blind studies where handwriting samples contained no content that could provide non-graphological information upon which to base a prediction • graphologists do no better than chance at predicting personality traits •(The Use of Graphology as a Tool for Employee Hiring and Evaluation • from the British Columbia Civil Liberties Association)
  • 80. 13/04/2016 www.LTSemaj.com 101 Predicting Job Success 100% Perfect Prediction 90% 80% 70% Assessment centres (promotion) 60% Work sample tests 50% Ability tests 40% Assessment centres (performance), biodata, personality questionnaires 30% Structured interviews 20% Typical interviews 10% References 0% Astrology, graphology Chance Prediction
  • 81. Group Session One • PLAN FOR AN INTERVIEW 1. Senior 2. Mid Level 3. Junior • DESIGN THE SPACE • PRE-INTERVIEW ACTIVITIES? • WHO WOULD BE ON THE PANEL? • Why? • POST INTERVIEW ACTIVITIES? Semaj@LTSemaj.com 4/13/2016 www.jobbank-ja.com 102
  • 82. Session 2 The Interview 4/13/2016 www.jobbank-ja.com 103
  • 84. In The Interview 4/13/2016 www.jobbank-ja.com 105
  • 85. Interview Techniques for Effective Hiring http://business.time.com/2013/10/09/interview-techniques-for-effective-hiring/
  • 86. Hiring is a risky business •given that so much of your company’s success rides on tapping the right people for the job. •Interviewing is really more art than science and, •all-too-often, job candidates who look good on paper and ace the interview process completely choke once they actually get the job.
  • 87. Bad hires are more than an inconvenience: •they’re expensive. •According to research from CareerBuilder, 41% of companies say that a bad hire costs them at least U$25,000.
  • 88. How can you better your chances of making a good hire? •These tips may help you and your managers to hone your interviewing skills •and improve the chances of choosing the best people for the job.
  • 89. Before you begin the interview, •have candidates sit near some of your employees for 10 or 15 minutes. •Do they interact with their potential future coworkers, and if so, how? •Their behavior can give you insight on their personalities and show how they may or may not fit with your office culture.
  • 90. 2 Way Process •Ideally, an interview should be a two-way exploration •so that both parties can determine whether the candidate is a good fit for the job and the company. •Look for candidates who ask questions about you to find common interests or shared values.
  • 91. Remember, • you can glean a lot of important insight into how someone thinks and relates to others •by asking questions that don’t directly relate to the job at hand.
  • 92. For example, •ask candidates what they do for fun. •This can help you understand whether they look for creative or competitive activities. •Have they ever won a contest? •Again, it doesn’t have to be work-related; •Ask them what it was and how they earned it.
  • 93. Who is This? •Your interview shouldn’t consist of simply checking off a list of job requirements. •You want to see the person behind the resume.
  • 94. Which candidates think clearly? •Pay attention to whether they dig deeper for details. •Do they listen well and retain knowledge? •Ask them to summarize information you described earlier in the interview.
  • 95. Finally, •ask candidates to describe their very first job and how they got it. •If they got a job when they were young to earn spending money or to pay for school, •it’s a sign that they developed a strong work ethic early in life.
  • 96. Hiring The Right Person For The 21st Century
  • 97. Based on •The Big Idea: 21st-Century Talent Spotting •by Claudio FernĂĄndez-ArĂĄoz
  • 98. Hiring For Potential •Potential is considered to be the most important predictor of success at all levels, •from junior management to the C-suite and the board. •We have to learn how to identify people who have it •and to help companies develop and deploy them.
  • 99. Designing The Future •As business becomes more volatile and complex, • and the global market for top professionals gets tighter, • organizations and their leaders must transition to a new era of talent spotting •One in which our evaluations of one another are based not on brawn, brains, experience, or competencies, •but on potential.
  • 100. The First Era •The first era of talent spotting lasted millennia. •For thousands of years, humans made choices about one another on the basis of physical attributes. •If you wanted to erect a pyramid, dig a canal, fight a war, or harvest a crop, you chose the fittest, healthiest, strongest people you could find.
  • 101. The First Era •Those attributes were easy to assess, and, despite their growing irrelevance, we still unconsciously look for them: •Fortune 500 CEOs are on average 2.5 inches taller than the average American, •the statistics on military leaders and country presidents are similar.
  • 102. The Second Era •Emphasized intelligence, experience, and past performance. •Throughout much of the 20th century, • IQ—verbal, analytical, mathematical, and logical cleverness—was justifiably seen as an important factor in hiring processes (particularly for white-collar roles), • with educational pedigrees and tests used as proxies. •Much work also became standardized and professionalized.
  • 103. The Second Era • Many kinds of workers could be certified with reliability and transparency, and since most roles were relatively similar across companies and industries, and from year to year, • past performance was considered a fine indicator. • If you were looking for an engineer, accountant, lawyer, designer, or CEO, • you would scout out, interview, • and hire the smartest, most experienced engineer, accountant, lawyer, designer, or CEO.
  • 104. The Third Era of Talent Spotting, •Driven By The Competency Movement •still prevalent today. •David McClelland’s 1973 paper “Testing for Competence Rather than for ‘Intelligence’” • proposed that workers, especially managers, • be evaluated on specific characteristics and skills that helped predict outstanding performance in the roles for which they were being hired.
  • 105. The Third Era of Talent Spotting, • The time was right for such thinking, because technological evolution and industry convergence had made jobs much more complex, • often rendering experience and performance in previous positions irrelevant. • So, instead, we decomposed jobs into competencies and looked for candidates with the right combination of them. • For leadership roles, • we also began to rely on research showing that emotional intelligence was even more important than IQ.
  • 106. Today: The Fourth Era •The Focus Must Shift To Potential. •In a volatile, uncertain, complex, and ambiguous environment • (VUCA is the military-acronym-turned-corporate- buzzword), •competency-based appraisals and appointments are increasingly insufficient.
  • 107. Today: The Fourth Era •What makes someone successful in a particular role today might not tomorrow 1. if the competitive environment shifts, 2. the company’s strategy changes, 3. or he or she must collaborate with or manage a different group of colleagues.
  • 108. Today: The Fourth Era •So the question is not whether your company’s employees and leaders have the right skills; •it’s whether they have the potential to learn new ones.
  • 110. Tips For Conducting an Effective Job Interview •Prepare by conducting a "job analysis": •Interviewers should consult with at least one "Subject Matter Expert" to generate a specific list of the most important aspects of the job and what is required to perform it successfully.
  • 111. Prepare questions in advance: •An interview format in which all job candidates are asked the same specific questions further ensures that information obtained from candidates is relevant and comprehensive.
  • 112. Prepare to be flexible: • What if the interviewer asks a pre-developed question, but the candidate doesn't provide enough information? • Interviews that simply move on to the next question at this point, without leaving room for follow-up questions often do not collect enough information from candidates.
  • 113. Ensure the interview isn't too short or too long: • Since it is important that all candidates get the same opportunity to answer the same questions — without feeling rushed — it is generally best to limit the number of interview questions. • A good rule of thumb is to ask no more than 4 to 6 questions in a 30-minute interview, • and no more than 8 to 12 questions in a one-hour interview.
  • 114. Focus on the interview during the interview: •Despite what some experts recommend, the evidence suggests that soliciting candidates to ask questions too soon reduces the interview's reliability.
  • 115. Include more than one interviewer: •The use of multiple interviewers greatly increases the reliability of the process.
  • 116. Talking too much. • If the interviewer talks too much then several things happen: • the interviewer does not gather enough information to make an informed decision about the applicant, • the applicant feels that the interviewer may not be that interested in them or their application, • and the process can not be used to adequately compare the skills and abilities of all the applicants being considered.
  • 117. Accepting general answers. •By not “digging” for more clear answers, you may not get a good feel for what the person can really offer you.
  • 118. Relying on memory instead of notes. •When you are seeing several candidates in one day, it can become very confusing.
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  • 127. Questions You Can't Ask •Direct questions about: •family, •marital status, •age, •religious or political affiliation •are not permitted within the employment interview in the USA.
  • 128. Do: • Lower your candidates’ stress levels by telling them in advance the kinds of questions you plan to ask • Ask behavioral and situational questions • Sell the role and the organization once you’re confident in your candidate • Provide relevant, real-life scenarios to reveal how candidates think • Make the candidate comfortable and sell the job • Take detailed notes
  • 129. Don’t • Forget to do pre-interview prep — list the attributes of an ideal candidate and use it to construct relevant questions • Involve too many other colleagues in the interviews — multiple checks are good, but too many people can belabor process • Put too much emphasis on “cultural fit” — remember, people adapt.
  • 130. Video • https://hbr.org/2015/01/how-to-conduct-an-effective-job-interview • Scroll to the base, right click save as and then save. Then link in your presentation as always.
  • 132. Best Interview Technique You Never Use The more questions you ask, the more you learn about a job candidate, right? Wrong. Here's a better strategy. BY JEFF HADEN http://www.inc.com/jeff-haden/best-interview-technique-you-never-use.html
  • 133. Q & A • Eventually, almost every interview turns into a question-and-answer session. • You ask a question. • The candidate answers as you check a mental tick-box • (good answer? bad answer?).
  • 134. Q & A • You quickly go to the next question and the next question and the next question, because you only have so much time and there's a lot of ground to cover because you want to evaluate the candidate thoroughly. • The more questions you ask, • the more you will learn about the candidate? • Or not.
  • 135. Listen Slowly •Sometimes, instead of asking questions, the best interviewing technique is to listen slowly. •In Change-Friendly Leadership, management coach Rodger Dean Duncan describes how he learned about listening slowly from PBS NewsHour anchor Jim Lehrer:
  • 136. What to do: •Ask a good question, • listen attentively to the answer, and then count silently to 5 before asking another question. •At first that suggestion may seem silly. •5 seconds would seem like an eternity to wait after someone responds to a question. •Of course it would seem like an eternity, • because our natural tendency is to fill a void with sound, usually that of our own voice.
  • 137. How it works: •If you resist the temptation to respond too quickly to the answer, you'll discover something almost magical. •The other person will either expand on what he's already said or he'll go in a different direction. •Either way, he's expanding his response, and you get a clear view into his head and heart.
  • 138. From Interview to Conversation: •Giving other people sufficient psychological breathing room seemed to work wonders. •When you bridled your natural impatience to get on with it, they seemed more willing to disclose, explore, and even be a bit vulnerable. •When you treated the interview more as a conversation with a purpose than as a sterile interrogation, the tone of the exchange softened. • It was now just two people talking...
  • 139. Listening slowly •can turn a Q&A session into more of a conversation. •Try listening slowly in your next interviews. •(Not after every question, of course: •Pausing for 5 seconds after a strictly factual answer will leave you both feeling really awkward.)
  • 140. HOW? •Just pick a few questions that give candidates room for self-analysis or introspection, and after the initial answer, pause. •They'll fill the space: •with an additional example, •a more detailed explanation, •a completely different perspective on the question.
  • 141. WHY? •Once you give candidates a silent hole to fill, they'll fill it, often in unexpected and surprising ways. •A shy candidate may fill the silence by sharing positive information she wouldn't have otherwise shared. •A candidate who came prepared with "perfect" answers to typical interview questions may fill the silence with not-so-positive information he never intended to disclose.
  • 142. And all candidates •will open up and speak more freely when they realize you're not just asking questions •you're listening.
  • 143. Generations X,Y, Z and the Others Can You Gen-Flex? 4/13/2016 www.SlideShare.net 164
  • 144. The Generations in 2016 • Traditionalists: 1922 – 1943 (over 70) • Baby Boomers: 1944 – 1964 (51– 70) • Generation X: 1965 – 1980 (35 – 50) • Generation Y: 1981 – 1994 (21 – 34) • Generation Z: 1995 - ? (Under 20) 4/13/2016 165www.SlideShare.net
  • 145. Early Gen-Flexing Jack Welch – Reverse Mentoring
  • 148. Group Session Two • CONDUCT AN INTERVIEW 1. Senior 2. Mid Level 3. Junior • IDENTIFY THE POST • STRATEGIES & QUESTIONS • GETTING TO CONCENSUS • The performer, Biases • AFTER THE INTERVIEWS • From last interview to offer accepted 4/13/2016 www.jobbank-ja.com 169
  • 149. Dr. Leahcim Semaj Intl. Keynote & Motivational Speaker Above or Beyond 876-383-5627
  • 151. 4/13/2016 This is What We Do - LTSemaj.com 172 The AoB Advantage  Over 20 years of experience in change management, recruitment, market research, psychometric testing in every industry from mining, to telecommunications, hospitality and much more.  A longstanding reputation of excellence in the Jamaican and Caribbean space.  Visionary thought leadership with the most qualified team of associates in the industry.  A list of clients rivaled only by the yellow pages directory.
  • 152. 4/13/2016 This is What We Do - LTSemaj.com 173 ABOVE or BEYOND Our Transformation Matrix
  • 153. 4/13/2016 This is What We Do - LTSemaj.com 174 LINKs The Beginnings • This service addresses issues at the foundational level of society, the LINKs that are crucial to our survival.  Workshops, Radio Show & Webinars  Digital Products – Pod Casts  Woman/Man • Finding Your Soul mate • Constructive Disengagement  Parent/Child
  • 154. 4/13/2016 This is What We Do - LTSemaj.com 175 B What U R To Be The Best You • A career consultation which helps individuals to select the ideal career(s). • Regardless of “who you are”, we can help you identify “what you are.” • We can equip you to pursue your passion, realize your purpose, earn a living and if you choose – earn a fortune.  Workshops & Webinars  Digital Products  Realizing Your Dharma  Living Your Vision
  • 155. 4/13/2016 This is What We Do - LTSemaj.com 176 Kontaks The Right Person In The Right Position • Do you have the right people on the bus and in the right seats? • Resumes and Interviews can show you the fruit. We can show you the root. • We have the art of recruitment down to a science, we call this “Kontaks.”  Advertising  Recruitment & Selection
  • 156. 4/13/2016 This is What We Do - LTSemaj.com 177 The JobBank Providing Returns on Your Human Capital Even businesses need guidance from time to time. Teams lose enthusiasm, management loses vision and it becomes hard to tell if company and individual values are aligned, if they aren’t failure is a surety.  Facilitation & Presentations  Work Values & Job Satisfaction  Strategic Planning  Staff Training  Testing & Assessments
  • 157. 4/13/2016 This is What We Do - LTSemaj.com 178 Psyhcles Facilitating New Beginnings • All business change. They upgrade, downsize, form alliances and merge, break apart, expand and contract. This process is normative, and while unsettling for those involved should not be viewed negatively. To ignore these cycles, is to ignore life itself. Instead of ignoring be prepared!  Change Management  Acquisitions and Mergers  Restructuring  Growing from Redundancy  Preparing for Retirement  Life Change Consultations
  • 158. 4/13/2016 This is What We Do - LTSemaj.com 179