Good Reference Behavior

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Good Reference Behavior

  1. 1. Good Reference Behavior Where are your books on flying gerbils? or
  2. 2. Our Mission Harris County Public Library provides information and resources to enrich lives and strengthen communities through innovative services within and beyond our walls.
  3. 3. Counting Questions
  4. 4. Reference Transaction <ul><li>An information contact that involves the use, recommendation, interpretation, or instruction in the use of one or more information sources, or knowledge of such sources, by a member of the reference or information staff. </li></ul><ul><li>American National Standard for Library and Information Statistics (ANSI Z39-1983) </li></ul>
  5. 5. How do you answer a question? <ul><li>Courteously. </li></ul>
  6. 6. How do you answer a question? <ul><li>Accurately. </li></ul>
  7. 7. How do you answer a question? <ul><li>Completely. </li></ul>
  8. 8. How do you answer a question? <ul><li>Quickly. </li></ul>
  9. 9. How do you answer a question? <ul><li>In order of importance: </li></ul><ul><ul><ul><ul><ul><li>Courteously </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Accurately </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Completely </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Quickly </li></ul></ul></ul></ul></ul><ul><li>#1 is a must ; #4 will come with practice </li></ul>
  10. 10. Guidelines for Behavioral Performance of Reference and Information Service Providers <ul><li>1.0 Approachability </li></ul><ul><li>2.0 Interest </li></ul><ul><li>3.0 Listening/Inquiring </li></ul><ul><li>4.0 Searching </li></ul><ul><li>5.0 Follow-up </li></ul>
  11. 11. 1.0 Approachability <ul><li>Unshelved for Thursday, October 13, 2005 by Bill Barnes and Gene Ambaum </li></ul>Customer Reference and Information Service Provider Bibliotoons : a mischievous meander through the stacks & beyond / by Gary Handman.– Jefferson : McFarland & Co., 1990. Copyright 1990 Gary Handman or
  12. 12. 2.0 Interest or Reference and Information Service Provider
  13. 13. 3.0 Listening/Inquiring <ul><li>The reference interview is the heart of the reference transaction and is crucial to the success of the process. … Strong listening and questioning skills are necessary for a positive interaction. </li></ul>Reference and Information Service Provider Customer
  14. 14. <ul><li>Some basic communications theory </li></ul>Reference and Information Service Provider Customer Filters A Q Q A 3.0 Listening/Inquiring
  15. 15. <ul><li>How to avoid filter befuddlement . . . </li></ul>3.0 Listening/Inquiring A Q Q A The feedback loop “ What I heard you say was…”
  16. 16. 3.7 Uses open-ended questioning techniques to encourage patrons to expand on the request or present additional information. <ul><li>Some examples of such questions include: </li></ul><ul><ul><ul><li>Please tell me more about your topic. </li></ul></ul></ul><ul><ul><ul><li>What additional information can you give me? </li></ul></ul></ul><ul><ul><ul><li>How much information do you need? </li></ul></ul></ul>
  17. 17. 3.8 Uses closed and/or clarifying questions to refine the search query. <ul><li>What have you already found? </li></ul><ul><li>What type of information do you need (books, articles, etc.)? </li></ul><ul><li>Do you need current or historical information? </li></ul>Some examples of clarifying questions are:
  18. 18. 3.8 Uses closed and/or clarifying questions to refine the search query. Some examples of closed questions are: <ul><li>You want to know if a West Highland terrier is A.K.C. registered? </li></ul><ul><li>What I heard you asking me for are six native dishes that the Inuit people of Nunavut Canada prepare and recipes for them written on a fourth-grade level. Is that correct? </li></ul><ul><li>You want to know what the highest building in Houston is and its height in feet? </li></ul>
  19. 19. Role Playing Take turns playing Customer or Reference Information Service Provider
  20. 20. Which German book did you find? OR
  21. 21. Which flying gerbil photo did you find? OR
  22. 22. Which poultry books did you find? OR
  23. 23. What did you find on rabbit psychology? OR <ul><li>Rabbits </li></ul><ul><li>Rabbits -- Training </li></ul><ul><li>Bianco, Margery Williams, 1880-1944. Velveteen rabbit </li></ul><ul><li>Self-actualization (Psychology) </li></ul>
  24. 24. <ul><li>An effective searcher: </li></ul><ul><li>4.1 Finds out what patrons have already tried, and encourages patrons to contribute ideas. </li></ul><ul><li>4.2 Constructs a competent and complete search strategy. This involves: </li></ul><ul><ul><li>Selecting search terms that are most related to the information desired. </li></ul></ul><ul><ul><li>Verifying spelling and other possible factual errors in the original query. </li></ul></ul><ul><ul><li>Identifying sources appropriate to the patron's need that have the highest probability of containing information relevant to the patron's query. </li></ul></ul>4.0 Searching Now that you know the question, how do you find the answer?
  25. 25. Index <ul><li>Directories </li></ul>Index the internet Search Engines and
  26. 26. Index The library catalog is an index to . . . Books in our collection Sites on the internet
  27. 27. Index Magazines and newspapers Through the database tab the library catalog is also an index to . . .
  28. 28. Index There is also an index in most nonfiction books Even encyclopedias
  29. 29. 4.0 Searching <ul><li>An effective searcher: </li></ul><ul><li>4.3 Explains the search strategy and sequence to the patrons, as well as the sources to be used. </li></ul><ul><li>4.4 Attempts to conduct the search within the patrons’ allotted time frame. </li></ul><ul><li>4.5 Explains how to use sources when appropriate. </li></ul><ul><li>4.6 Works with the patrons to narrow or broaden the topic when too little or too much information is identified. </li></ul><ul><li>4.7 Asks the patrons if additional information is needed after an initial result is found. </li></ul><ul><li>4.8 Recognizes when to refer patrons to a more appropriate guide, database, library, librarian, or other resource. </li></ul><ul><li>4.9 Offers pointers, detailed search paths (including complete URLs), and names of resources used to find the answer, so that patrons can learn to answer similar questions on their own. </li></ul>
  30. 30. 5.0 Follow-up <ul><li>5.1 Asks patrons if their questions have been completely answered. </li></ul><ul><li>5.2 Encourages the patrons to return if they have further questions by making a statement such as, “If you don’t find what you are looking for, please come back and we’ll try something else.” </li></ul><ul><li>5.3 Roving (see 1.7) is an excellent technique for follow-up. </li></ul>The reference transaction does not end when the librarian leaves the patrons. For successful follow-up, the librarian:
  31. 31. <ul><li>The reference transaction does not end when the librarian leaves the patrons. For successful follow-up, the librarian asks patrons if their questions have been completely answered. </li></ul><ul><li>“ Does this completely answer your question?” </li></ul>5.0 Follow-up
  32. 32. 5.0 Follow-up “Does this completely answer your question?”
  33. 33. 5.0 Follow-up &quot;Does this completely answer your question?&quot;

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