Systems Thinking, Rich Mapping and Conceptual Models

What is a system? Collection of “stuff” Dynamic, complex, interdependent relationships Can't be decomposed into linear processes Can't be separated from the environment or context in which they occur Feedback

Collection of “stuff”

Dynamic, complex, interdependent relationships

Can't be decomposed into linear processes

Can't be separated from the environment or context in which they occur

Feedback

What are systems? Economies Ecosystems Organizations Markets Projects Social Networks

Economies

Ecosystems

Organizations

Markets

Projects

Social Networks

Leverage Points Small changes  big effects Leverage Points Access to information Incentives Delays

Small changes  big effects

Leverage Points

Access to information

Incentives

Delays

Do Systems Matter? GM closes plant in Fremont, California (1982) Worst quality record Worst labour relations Highest employee absenteeism and drug use Toyota opens Fremont plant in 1984 Hires 80% of GM’s workforce Outstanding quality record

GM closes plant in Fremont, California (1982)

Worst quality record

Worst labour relations

Highest employee absenteeism and drug use

Toyota opens Fremont plant in 1984

Hires 80% of GM’s workforce

Outstanding quality record

Relevance to Experience Design Web is an ecosystem Systems within the web eBay Blogosphere Digg, Flickr, MySpace Creating, influencing systems that enable experiences

Web is an ecosystem

Systems within the web

eBay

Blogosphere

Digg, Flickr, MySpace

Creating, influencing systems that enable experiences

Introducing Systems Thinking CATWOE Root Definitions Rich Mapping/Conceptual Models Case study

CATWOE

Root Definitions

Rich Mapping/Conceptual Models

Case study

Systems Thinking Conceptual Model

Evolved from “Hard” systems theory in the early 1970’s Notable uses of Systems Thinking: National Health Service - UK - 1970’s Shell Group - 1980’s Cooum River Rehabilitation - India -1990’s A Short History of Systems Thinking

Evolved from “Hard” systems theory in the early 1970’s

Notable uses of Systems Thinking:

National Health Service - UK - 1970’s

Shell Group - 1980’s

Cooum River Rehabilitation - India -1990’s

Elements of Systems Thinking See the system as a process of inquiry Understand system elements with the “CATWOE” framework Find the “root definitions” of the problem Create models of purposeful activity with Rich Mapping

See the system as a process of inquiry

Understand system elements with the “CATWOE” framework

Find the “root definitions” of the problem

Create models of purposeful activity with Rich Mapping

The system is a process of enquiry ?

CATWOE C - Customers A - Actors T - Transformative Process W - Worldview O - Owners E - Environmental Constraints

C - Customers

A - Actors

T - Transformative Process

W - Worldview

O - Owners

E - Environmental Constraints

Customers The beneficiaries of “t”

The beneficiaries of “t”

Actors Those who would do “t”

Those who would do “t”

Transformation Process “ t” - the conversion of input to output

“ t” - the conversion of input to output

Worldview The perspective that makes “t” meaningful in context

The perspective that makes “t” meaningful in context

Owners Those who could stop “t”

Those who could stop “t”

Environmental Constraints Elements which define the limits of the system

Elements which define the limits of the system

Finding root definitions A description of a “human activity system” which describes how a transformative process will be undertaken and what is expected as a result. Do X by Y to accomplish Z

A description of a “human activity system” which describes how a transformative process will be undertaken and what is expected as a result.

Do X by Y to accomplish Z

Rich Mapping

Painting the house

CATWOE C - Homeowner A - Homeowner T - Unpainted house to painted house W - Painting house will enhance appearance O - Homeowner E - Hand painting

C - Homeowner

A - Homeowner

T - Unpainted house to painted house

W - Painting house will enhance appearance

O - Homeowner

E - Hand painting

A self-owned and manned system to paint a house, by conventional hand painting , in keeping with the overall decoration scheme of the property in order to enhance the visual appearance of the property . Root Definition A homeowner paints a house by hand to improve its appearance .

A self-owned and manned system to paint a house, by conventional hand painting , in keeping with the overall decoration scheme of the property in order to enhance the visual appearance of the property .

Rich Mapping

Illuminates the structures behind the structure Helps to engage us in thinking about problem solving beyond just “requirements” Helps us understand the context(s) in which we are delivering the appropriate IA to the client Why We Like Systems Thinking

Illuminates the structures behind the structure

Helps to engage us in thinking about problem solving beyond just “requirements”

Helps us understand the context(s) in which we are delivering the appropriate IA to the client

Keep Systems Thinking simple by choosing basic tools for the initial inquiry Iteratively evaluate CATWOE elements as the understanding of them evolves Focus on where specific actions exist with respect to system layers Putting Systems Thinking to Use

Keep Systems Thinking simple by choosing basic tools for the initial inquiry

Iteratively evaluate CATWOE elements as the understanding of them evolves

Focus on where specific actions exist with respect to system layers

The Client Large financial services institution Multiple P&L Silos Complex stakeholder ecosystem Distributed accountable-ism Biggest perceived client challenge: “IA” Exploring Systems Thinking

The Client

Large financial services institution

Multiple P&L Silos

Complex stakeholder ecosystem

Distributed accountable-ism

Biggest perceived client challenge: “IA”

The Agency New office with little organizational history Large, young IA team Limited experience with large clients Biggest perceived challenge: “Anticipating Changes in Client Needs” Exploring Systems Thinking

The Agency

New office with little organizational history

Large, young IA team

Limited experience with large clients

Biggest perceived challenge: “Anticipating Changes in Client Needs”

Used CATWOE framework to help define and model the system elements Used Rich Mapping to model parts of the system relative to specific activities and to identify true stakeholder relationships and motivations How did we use Systems Thinking tools?

Used CATWOE framework to help define and model the system elements

Used Rich Mapping to model parts of the system relative to specific activities and to identify true stakeholder relationships and motivations

Modeling was not just focusing on actions but on layers We defined four layers in the relevant system: Engagement Level Project Level Site Level Feature Level Focused on identifying the relationships within the layers and between the layers Looking at the Layers of the System

Modeling was not just focusing on actions but on layers

We defined four layers in the relevant system:

Engagement Level

Project Level

Site Level

Feature Level

Focused on identifying the relationships within the layers and between the layers

CATWOE elements change between layers CATWOE elements change within layers CATWOE elements often do not reflect the formalized project structure. CATWOE Changes

CATWOE elements change between layers

CATWOE elements change within layers

CATWOE elements often do not reflect the formalized project structure.

Project Level System View The Activity System Monitoring Effectiveness Monitoring Efficiency

A business goal driven system to redesign and launch a web application through multi-team distributed collaboration , which fits within existing information technology and legal constraints and results in organic growth that meets specific business metrics . Root Definition

A business goal driven system to redesign and launch a web application through multi-team distributed collaboration , which fits within existing information technology and legal constraints and results in organic growth that meets specific business metrics .

Project Level CATWOE C - E-Business Team A - Internal Creative Team, IT, Business Owners, Product Owners, Agency T - Build and launch new website W - New website will better support business goals O - CFO, IT E - Geographic displacement, restrictions to onsite collaboration, competing business goals

C - E-Business Team

A - Internal Creative Team, IT, Business Owners, Product Owners, Agency

T - Build and launch new website

W - New website will better support business goals

O - CFO, IT

E - Geographic displacement, restrictions to onsite collaboration, competing business goals

Feature Level System View The System Monitoring Effectiveness Monitoring Efficiency Agency Action

Systems Thinking helps provide a valuable perspective to help frame IA work The inquiry based nature of Systems Thinking helps keep design based initiatives on top of perceived changes to the system Used on its own, Systems Thinking is not executional enough to effect system change The core tools of Systems Thinking provide value to IAs even with limited use Lessons We’ve Learned

Systems Thinking helps provide a valuable perspective to help frame IA work

The inquiry based nature of Systems Thinking helps keep design based initiatives on top of perceived changes to the system

Used on its own, Systems Thinking is not executional enough to effect system change

The core tools of Systems Thinking provide value to IAs even with limited use

Using CATWOE to frame personas users as actors, business as customers Model different perspectives of a system How do different groups perceive W? How do they perceive T? Effect short-hand way of starting the conceptual modelling process Leveraging CATWOE

Using CATWOE to frame personas

users as actors, business as customers

Model different perspectives of a system

How do different groups perceive W?

How do they perceive T?

Effect short-hand way of starting the conceptual modelling process

Systems Experiences happen within systems Systems thinking and conceptual models In conclusion…

Systems

Experiences happen within systems

Systems thinking and conceptual models