A pressentation on a proposal on school management system

1. MASENO UNIVERSITY
SCHOOL OF COMPUTING AND INFORMATICS
PRESENTERS
FRANKLIN OKETCH – CI/00102/2013
DENIS AGUTU – CI/00108/2013
EDAAN L. MICHAEL- CI/00076/2013
PROJECT TITLE:
SCHOOL MANAGEMENT SYSTEM

2. Background Information
• School management system is used for
managing resources.
• School management was initially manual
in Kenya.
• Technological advancements necessitated
change.
• Notable changes has been realized

3. Problem Statement
• Difficulty in retrieving of records.
• Manual files require large storage
space.
• Security is limited to physical controls.
• Standalone systems ignores vital
modules.

4. Objectives
• To develop and test school management
system (General)
• To find out SMS currently used in Kisumu.
• To determine flaw in current SMS.
• To design an integrated SMS.
• To develop and test the SMS.

5. Significance
• Alignment towards realization of Vision
2030.
• Promotes efficient school management.
• Enhances information security.
• Increases accessibility to information
• It cuts down the management costs.

6. Scope
• Designed for Kenya secondary schools
• It has the following modules
– Administration and admission module
– Finance and examination module
– Staff management and bulk SMS module
Limitation
• Cannot be adopted by other countries
• Does not include library management

7. CONCEPT OF MANGEMENT
• Management is the art of getting things done
Through people
• Coordinates efforts of people through
organization’s goal
• School management entails decision making
processes
• Technology is key in effecting good management
• It strengthens position of schools
LITERATURE REVIEW

8. SCHOOL MANAGEMNT IN
DEVELOPED COUNTRIES
• Developed countries set high priority for schools
US Department of Education(2004)
• Modern systems have been introduced
• Internet access is available in most public
schools. US Department of Education(2004)
• Workload has reduced greatly due to IT
• Enforcement of policies is key to their success
LITERATURE REVIEW CONT

9. SCHOOL MANAGEMNT IN DEVELOPINGCOUNTRIES
• Most third world countries lag behind
• Few schools use computers in accounting
Aguyo (2004)
• Inadequate power and manpower attributes
this
• Despite challenges, Kenya has made steps
• It adopted IT policy in 2004 MOE(2004)
• Malaysia IT policy has equally evolved
Zain et all(2004)
LITERATURE REVIEW CONT

10. RESEARCH PROCESS
• Visit Kisumu county MOE for systems
information
• Visit sampled secondary schools to find out
challenges
• Use UML to aid design
• Use OOP to develop a prototype
• Use unit, integrated and full test
METHODOLOGY

11. RESEARCH DESIGN
• Administer interview to strategic managers
• Administer questionnaire to staff and students
• on-site observation for first hand information
METHODOLOGY cont
DATA COLLECTION

12. RESEARCH DESIGN cont
• Translate business requirements into ERD
• Model functional requirements using USE CASE
• Establish relationship between subsystems
using context diagrams
• Model data flow using DFD
• Model activities flow using Activity diagram
METHODOLOGY cont
SYSTEM ANALYSIS AND
DESIGN

13. RESEARCH DESIGN cont
• School administration for managing daily
routines
• Admission for enhancing admission process
• Finance for managing school fees
• Attendance for tracking and taking attendance
• Examination for evaluating student
performance
• Bulk SMS/email for communication purposes
METHODOLOGY cont
Modules

14. RESEARCH DESIGN cont
• Coding languages include php,javascript,sql,css
and html
• XAMPP server to provide web services
• Tests shall include unit, integrated and full
• Final showcase of prototype in live
environment
METHODOLOGY cont
Development

15. RESEARCH DESIGN cont
• Verification processes to ensure specification
are met
• Validation process to ensure user requirement
are met
• Inconsistencies shall be reviewed and corrected
• Corrective, adaptive, perfective maintenance
practices follows
METHODOLOGY cont
Review and Maintenance