Introduction Project Management by Derek Hendrikz

Copyright © 2014
Derek Hendrikz Consulting
www.derekhendrikz.com

Project Management… the management of a
once-off, non-repeated activity or set of tasks,
which aims to bring about a new desired state.

all workis done in 2ways…
Projects
&
Cyclic Processes

When we want to change things…
 we do non-repetitive, once-of f well calculated
quantifiable and target based work….
 … in other words we do work that starts and
stops
 …well defined time boundaries…

When we want to maintain things…
 we do repetitive, continuous and non-target-
based work….
 … in other words we do work that does not
stop or change (if change then slow change)
 …time boundaries are not well defined…

Projects must eventually be
translated to Processes...

important
characteristics of
Project
Management

it is goal oriented – the whole activity is
directed at achieving a defined output or
outcome…

it has a clear beginning and end…

it has a set of constraints that limit and
define the process…

it’s output can be measured in terms of
performance against agreed indicators…

1. It must have clearly defined objectives.
2. There must be a good planning and control method.
3. The project manager must be skilled.
4. There must be managerial support.
5. There must be enough time and resources.
6. There must be commitment by all involved in the
project.
7. There must be continuous and good communication.
8. The project must have a clear structure and must be
well organised.
9. It must be possible to stop the project at any time.

1. Budget
 How much will this project cost us?
 Does the project cost justify the project result?
 Is this project financially viable?
2. Time
 How long will this project take?
 Does the duration justify the outcome?
 How can we shorten the project duration?
3. Quality
 On what level should we pitch the general standard of project execution?
 What are the distinctive characteristics of this project?
 How will we measure the quality of this project?

why projects fail…

budgetexceeded or insufficient funding

taking more timethan planned

outcomes fail to meet qualityrequirements

Time
QualityCost

1. It clearly states the business case for the
project.
2. It provides a map of how the project will move
from start to finish.

 What actions are needed?
 By when?
 Who is going to do them?
 What resources are required?
 What will this cost?
 What other work is not going to be done?
 How shall we know if it is working?

1. Identify the main features of a project.
2. Understand the importance of budget, time & quality.
3. Identify the main links between a projects scope and definition
and a sponsors strategic and operational objectives.
4. Describe the scope and definition of the project in sufficient
detail to enable it to be planned effectively.
5. Identify the importance of key stakeholder’s interest in the
project.
6. Identify, assess and prioritise the main risks associated with a
project.
7. Assess the feasibility of a project and negotiate any necessary
amendments with the sponsor to ensure that the goals can be
achieved within the constraints of the project.
8. Establish your level of authority and accountability for project
activities, resources and decisions in order to ensure that there
are no unnecessary delays.
9. Prepare a project brief so that agreement can be obtained with
the project sponsor.

 Project Management Body of Knowledge
 Published by the Project Management Institute
 Published in the form of a guide
 Processed-based and recognises 42 processes
that fall into five basic process groups and nine
knowledge areas…

1. Initiating
2. Planning
3. Executing
4. Monitoring & Controlling
5. Closing

1. Integration management
2. Scope management
3. Time management
4. Cost management
5. Quality management
6. Human resource management
7. Communications management
8. Risk management
9. Procurement management

Introduction Project Management by Derek Hendrikz

Introduction Project Management by Derek Hendrikz

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Introduction Project Management by Derek Hendrikz