1. FACTSHEET OVERVIEW
Compleat Spend Control
Pete is busy ork! Ethel is blowing Norman’s Bob is vourite ne’s
everyo Margarettheis
doing Paperw your budget! expenses cost fa er! guessing in!
ruals aga
a fortune! custom acc Commitment Accounting
Automated budget control
Single, seamless, paperless purchasing
Real savings through smarter buying
Easy to Use
Easy to Maintain
Tightly integrated into your
accounts software
Who’s in control of your purchasing?
Productivity Gains
Scalable
...in many organisations the answer is ‘no one’! Affordable
Rapid Deployment
Low Cost of Ownership
Challenge And money is being wasted, as the separate
Fast Return on Investment
The responsibility and activity of purchasing departments act like independent companies,
is spread across all departments and many purchasing from multiple vendors that offer
individuals around the organization. No one similar goods and services. Compleat Technology
person is in control. Even employee expenses are based on
Every department has different processes and spreadsheets and manual approvals, which take
Client
differing levels of diligence in the way that they a great deal of time for everyone involved.
• 100% Browser Based
raise and approve purchase orders, manage All because no one is in control.
their budgets, undertake receipting of goods • Microsoft Internet Explorer V6
and Above
and services and their timeliness and care taken
Solution: Life with Compleat • NT Authentication Compatibility
in approving purchase invoices.
Everyone is in Control of Purchasing
The company is living in the dark, as all the - with the finance director at the helm.
information relating to every step of the Server
purchasing process is either on a piece of paper The introduction of Compleat has enhanced
• Windows Server 2003 & 2008
somewhere in the organisation or, if no purchase the purchasing culture within the organisation
(Standard & Enterprise 32/64 bit)
order was raised, only in someone’s head. and everyone is benefiting.
• ASP.NET 2.0 and above
Corporate spend is being accrued (each month The organisation has provided the tools to
• IIS with SMTP Server Components
on the basis of ‘best guesses’ because the enable everyone involved in the purchasing
manual process is so slow and cumbersome process to become aware of the benefits
that not all of the previous month’s purchase of making the corporate cash work harder Database
invoices can be approved and posted in time by buying better and buying smarter, whilst • Microsoft SQL Server 2005 & 2008
for the month end management accounts and
saving a huge amount of time.
cashflow. Consequently critical business decision
are based on ‘best guesses.’ Margaret is delivering the management
accounts and cash flow forecasts within
Budget overspend is inevitable because it
days of the month end, based on fact
is nearly impossible for each department to
accurately track what is being spent, moment and enabling the board to see the cash
by moment, in the current and future periods. commitment position as far out as a
purchasing decision has been made.
.
Operational Accounting Systems, Unit 1 Briar Close, Bramble Lane, Wye, Ashford TN25 5HB, Call 01233 812050 Email: sales@o-a-sys.co.uk www.o-a-sys.co.uk

2. FACTSHEET OVERVIEW
Who’s in control of your purchasing? Compleat Editions
Ethel and her colleagues in every The board recognises the contribution of the Scalable solutions to meet every budget.
department work within budget and when Finance Director in the recommending and Evolve through the editions as your
requirements grow.
an exception makes commercial sense, the implementation of Compleat Spend Control.
board has the information to make the best The management and staff now have
Standard
decision possible at that moment in time. A richly functional and integrated
the right tools to enable them to be more
purchasing, approvals and invoice entry
The cashflow savings achieved by productive, efficient and effective.
solution, but without the controls for
significantly reducing budget overspend are
The board is now in a position to maximise supplier lockdown and receipting. Can be
considerable.
the challenges and opportunities the operational within 2 weeks delivering ROI.
Pete has had all the lights turned on, as has organisation faces in sailing through the
Professional
everyone else involved in purchasing and troubled waters of “austerity” over the next
As per Standard, but includes the ability
finance within the organisation. There is 100% 5 years or more. When the cash position
to restrict access by users to relevant
immediate visibility of the progress, status and permits, the organisation can invest to drive
suppliers, companies and departments.
decisions on every transaction from a request the business forward; when cash is tight, they Enables full receipting of goods and
to purchase through to final purchase invoice can slow or stop spending in a matter of services and Supplier Performance
approval and the automated posting to the moments, because they know exactly what Management.
accounting system. Supplier relationships are the cash requirements are as far into the
stronger as disputes are handled quickly and future as they exist. Enterprise
A complete purchase to pay
efficiently.
The corporate ship can now “sail closer to procurement solution for the most
Bob, (and all of the other staff in the the wind”, making more progress than the demanding organisations.
organisation that have an involvement in competition who are still living in the dark
purchasing) has made getting the best price ages of a manual purchasing methodology.
Real time Integration
from the most suitable supplier a matter of
Investing the time to fully evaluate the
personal pride and now makes sure that he
potential of Compleat Spend Control was • Pegasus Opera II
captures the savings he has made within
one of the smartest decisions that the • Sage Line 50 & Line 200
each purchasing decision. His diligence is
Finance Director made this year. • Microsoft Dynamics GP
getting noticed by the management - and
• Infor FMS SunSystems
if desired, by everyone else that makes About Compleat Purchase to Pay (P2P)
• Coda Dream
purchases. Our software is a 100% browser based
• SAP Business One
application designed specifically to be used
Making the corporate cash work harder is
by staff involved in the purchasing process Additional accounting applications
now just part of the business’s culture. are added regularly.
that have little or no experience or expertise
Productivity has increased almost everywhere, in utilising business automation software. Staff Compleat is tightly integrated with
which is just as well, because as the market user training can be achieved in as little as most of the leading accounting
recovers and capacity starts getting one hour, demonstrating the unique “ease of software applications
stretched, maximising everyone’s productivity use” of Compleat.
is critical. Everyone is making best use of
Compleat P2P can be deployed on a
Visit
the extra time available to them by getting
Microsoft SQL Server platform either locally
com
compleatcontrol.
their real job done. Recruitment can be
or within a hosted environment. Users access
aimed where it is most effective in taking the
Compleat using Microsoft Internet Explorer v6
business forward, rather than supporting the
or above.
old “admin” paper chase.
www.compleatcontrol.com .
Operational Accounting Systems, Unit 1 Briar Close, Bramble Lane, Wye, Ashford TN25 5HB, Call 01233 812050 Email: sales@o-a-sys.co.uk www.o-a-sys.co.uk

3. FACTSHEET OVERVIEW
Who’s in control of your purchasing? Compleat Spend Control
Commitment Accounting
Automated budget control
Compleat provides tight “packaged” About Compleat Software
Single, seamless, paperless purchasing
integration with most leading accounting Compleat Software is a UK organisation
Real savings through smarter buying
software products including Infor FMS and was formed in 1999. In April 2008
SunSystems, Microsoft Dynamics GP SAP
, the organisation secured investment
Easy to Use
Business One, Pegasus Opera II, Sage Line 50 through the Stockford Group and has been
Easy to Maintain
and Line 200 and CODA Dream. The range expanding rapidly to meet the growing
Tightly integrated into your
of supported accounting systems is being demand for purchase to pay automation accounts software
continually extended. software from the small to medium sized
business community. Compleat Software Productivity Gains
Compleat also provide Compleat Employee
sells through a rapidly growing number of Scalable
Expenses automation.
leading UK accounting software resellers Affordable
Potential Return on Investment that provide local expertise, geographical
The ROI calculations are simple and based coverage and vertical market specialisation. Rapid Deployment
on hard cash that never leaves the bank Today, Compleat has over 4,500 users that Low Cost of Ownership
account and drops directly to the bottom collectively spend over £2billion per annum Fast Return on Investment
line profit. using Compleat P2P software.
A small improvement in negotiated It’s time to take control Compleat Technology
discounts of 2% of your discretionary spend Compleat Purchase to Pay automation
through more focused purchasing and delivers:
the consolidation of major suppliers, plus Client
•100% electronic process through an easy
a reduction of 50% of your current budget • 100% Browser Based
to use, fast to deploy “browser” application
overspend will usually represent a hard cash • Microsoft Internet Explorer V6
• Full commitment accounting
ROI of under 6 months for most organisations. and Above
• Fully automated budget control
Once the ROI is achieved, the sustainable • NT Authentication Compatibility
• Instant visibility of the exact status of every
ongoing savings represent additional
transaction by everyone that needs to know
cash, improved cashflow and increased Server
• The ability to consolidate spend to drive
profitability.
down costs • Windows Server 2003 & 2008
(Standard & Enterprise 32/64 bit)
• Huge productivity gains across the entire
• ASP.NET 2.0 and above
organisation
• Driving a rapid ROI made up of cash that • IIS with SMTP Server Components
never leaves the bank account and goes
direct to the bottom line. Database
• Microsoft SQL Server 2005 & 2008
This is now possible whatever the size of
your organisation, because Compleat is
affordable, scalable and designed from
the bottom up to increase productivity and
efficiency throughout every organisation.
www.compleatcontrol.com .
Operational Accounting Systems, Unit 1 Briar Close, Bramble Lane, Wye, Ashford TN25 5HB, Call 01233 812050 Email: sales@o-a-sys.co.uk www.o-a-sys.co.uk