Uks zone 2011 the system

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Uks zone 2011 the system

  1. 1. Zone Control System 2011 UK Security Zone Control System 2011 UK SECURITY The aim of the Zone Control System is to show a standardise way in which relevant information can be collated and maintained so that all sites surveyed use a set format, as to standardise the audit process by controlling your paperwork flow. Our system is based on the HSE’s HSG 65 model and the current fire legislation. However a separate Fire Risk By using our easy to use system, we believe you will Assessment must be carried out by person responsible for improve your working environment and help you to comply the business in question. with the relevant legislation. It has been designed as a self help guide for small to medium sized businesses – It is recommended that the FILE SYSTEM user has attended an IOSH managing safely course or has the equivalent competent level. However we do offer professional help and support to the end user should it be required Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  2. 2. ZONE CONTROL SYSTEM FILE SYSTEM Planning - Implementing - ORGANISINGUK Security People, Events, Jobs, Tasks, Activities, Resources 1. Policy 9. Inform. Instruct and Train 10. Fire Risk Assessment 2. Organising  Zone Control System  Fire Safety Equipment Plan 3. Planning & Implementing  FIRE Safety – Fire Marshal =  Fire Risk Assessment form 4. Measuring Performance Fire Risk Assessing 11. General Risk Assessments 5. Reviewing Performance  Manual Handling – Risk  General Risk Assessment form 6. Auditing (local inspection) Assessing  Standard Risk Assessment form 7. ZONE CONTROL SYSTEM  RISK Management – Risk 12. Manual Handling Risk Assessments  Page layout Assessing 13. COSHH Risk Assessments  Nine zone colour coded system  Chemical Safety – COSHH –  List of Suppliers  Premise Layout Risk Assessing  COSHH Risk Assessment form  Zone 1 - Blue  Electrical Safety 14. Electrical – PAT Testing  Zone 2 - Yellow  Equipment Safety – PUWER -  List of Electrical Equipment  Zone 3 - Black LOLER  List of Electrical Appliances  Zone 4 - Orange  Signs and Signage 15. Equipment – PUWER/LOLER  Zone 5 - Purple Recognition  List of Equipment on site  Zone 6 - Brown  Accident Prevention -  List of Plant on site  Zone 7 - Red Housekeeping  PUWER Compliance sheet  Zone 8 - Grey  First Aid/Accident book  LOLER Insurance check sheets  Zone 9 - Green  RIDDOR Reporting 16. Contractors on Site 8. Supervise – Management Practice  Investigations and Root cause  Contractors on Site form  List of Employees on site analysis 17. PPE issue form  Visitor Log  Contractors on site 18. Purchasing  Accident Prevention  Zone Control File System  List of Suppliers  First Aid  Zone Control Auditing 19. External Safety Audit  Traffic Management  PPE Issued – Cost Control  Audit sheets  Welfare at Work  Induction Training  CAR sheets  Housekeeping  Purchasing – Cost Control  Observable guidance sheets Zone Control System Copyright Clive Burgess 2007 Issue 3 – 2011
  3. 3. HSG 65PolicyA legal requirement – Review 2 December each yearOrganisingPolicies implemented by peopleRequires continuous motivation and involvementControl, Co-operation, Communication, and CompetencePlanning and ImplementingPlanningMaking a Risk Assessment - since we do not know what risks there are in our area we are in no position to control themRisk Assessing and Risk Control Systems (RCS)ImplementingActions dealing with specific types of hazards, removing it or controlling itMeasuring PerformanceReactive MonitoringOrActive MonitoringReviewing PerformanceLearn by experience and use lessons learnt to improve health & safety performance. Reviews should be conducted regularly bymanagers at all levels in the organisation and cover all areas of health & safety performanceAuditingAuditing is the process of obtaining a systematic and independent view of the health and safety performance of an organisation. IOSH Managing Safely 2006Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  4. 4. ORGANISING People, Events, Jobs, ZONE CONTROL SYSTEMPolicy Tasks, Activities, Measuring The Management of Health & Safety at Work Resources Performance FIRE SAFETY RISK ASSESSMENTS COSHHPlanning Implementing HOUSEKEEPING EQUIPMENT PUWER LOLER MANUAL ZONE CONTROL SYSTEM PPE HANDLING ELECTRICAL SAFETY Reviewing FILE Performance ACCIDENT FIRST AIDSYSTEM PREVENTION SIGNS and AUDITING SIGNAGE Traffic Manager RIDDOR INVESTIGATING INSPECTING Contractors on Site AUDITING Zone Control System Copyright Clive FILE Burgess 2007 SYSTEM Issue 3 2011
  5. 5. 1. Policy  Rules  Regulations  Policies  Procedures PolicyZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  6. 6. Organising 2 - Organising Inner cover: Emergency Response Contact numbers 24. Fire Safety Content Page: i 25. Housekeeping Introduction: ii 26. Manual Handling 1. How to usemy.info 27. Risk Management 2. General Health & Safety Policy 28. Chemical Safety 3. Organisation 29. Electrical Safety 4. Planning 30. Signs & Signage 5. Implementing 31. Accident Prevention 6. Measuring Performance 32. PPE 7. Reviewing Performance 33. First Aid 8. Auditing 34. RIDDOR 9. Inform, Instruct, Train 35. Accident Book 10.Supervise 36. Investigations 11.Organisation 37. Contractors on Site 12.Zone Control System 38. File SystemWORKBOOK 13.Overview 39. Emergency Responsefor 14.Premises 40. Internal AuditsSAFETY 15.Zone 1 41. Risk Assessments 16.Zone 2 42. COSHH Risk Assessment 17.Zone 3 43. Man. Handling R.A. 18.Zone 4 44. Audit Check Sheet 19.Zone 5 45. Audit Guidance 20.Zone 6 46. Activities Planner 21.Zone 7 47+ References 22.Zone 8 23.Zone 9 Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  7. 7. 3. Planning & Implementing Planning & ImplementingZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  8. 8. 4 - Measuring Performance Measuring PerformanceZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  9. 9. 5. Reviewing Performance Reviewing Performance What is a CAR? – Corrective Action Required What you need to do after a site visit The ‘Date for Completion’ timescale will be agreed between the site and the auditor and will be reviewed after the agreed date. At this point a Non-Compliance or Defect Report will be issued by the auditor and signed as accepted by a nominated person in the site we are surveying, whose duty it will then be to rectify the problem. The Non-Compliance or Defect reports will then be signed off and cancelled by the auditor, having satisfied himself that the correct course of action has been taken and the matter resolved. Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  10. 10. What Frequency Fire Safety Equipment check/in date (Annual) Weekly Emergency Lighting Test Monthly 6. Auditing (local inspection) Fire Drills (Carried out and Recorded) Six Month Housekeeping check – no build up of waste etc Daily First Aid Kit – Minimum content Monthly Certificated ‘First Aider’ (Name/s displayed) As and When Health and Safety Poster/Leaflets (Displayed/Issued) As and When Risk Assessments in date As and When Fire Risk Assessment in date Annual Accident Book (locked) As and When Security System check (Alarm/CCTV) Daily Auditing Induction – Staff Training carried out COSHH Risk Assessments with Data sheets COSHH Cupboard (locked) As and When As and When As and When Electrical Equipment (listed) As and When Electrical Equipment PAT Tested if required As and When Work Equipment (listed) inc PUWER/LOLER As and When Sign and Signposts in correct location and relevant Monthly Manual Handling (observed) R/A Training completed As and When Safe System of Work (prepared and in use) As and When Near misses/Dangerous occurrences Reported/Recorded As and When Fire/Security Logbook – Signed & Dated Daily Consultation with Employees (Committee?) 3 Monthly Contractors on Site (Method Statement – CSC&EAN) As and When Outside Safety Audit carried out – CARs completed Annual Senior Management Audit – CARs completed As and WhenZone Control System Copyright Clive Burgess 2007 Insurance Audit carried out – CARs completed Issue 3 - 2011 Annual RTITB Certificate required? As and When RTITB Certification (Employees) As and When
  11. 11. 7. ZONE CONTROL SYSTEM  Page layout  Nine zone colour coded system  Premise Layout  Zone 1 - Blue  Zone 2 - Yellow  Zone 3 - Black  Zone 4 - Orange  Zone 5 - Purple  Zone 6 - Brown  Zone 7 - Red  Zone 8 - Grey  Zone 9 - Green ZONE CONTROL SYSTEMZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  12. 12. 8 - Supervise – Management Practice  List of Employees on site  Visitor Log  Accident Prevention – First Aider on site - Displayed  First Aid – list of contents of First Aid boxes – location displayed  Traffic Management – Plan of System – Signs and Signage  Welfare at Work - Facilities  Housekeeping – Action Plan Supervise Management PracticeZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  13. 13. 9. Inform. Instruct and Train  Zone Control System  FIRE Safety – Fire Marshal = Fire Risk Assessing  Manual Handling – Risk Assessing  RISK Management – Risk Assessing  Chemical Safety – COSHH – Risk Assessing  Electrical Safety  Equipment Safety – PUWER – LOLER – Hand Tools  Signs and Signage Recognition  Accident Prevention – Housekeeping – Welfare at Work  First Aid/Accident book – First Aider  RIDDOR Reporting  Investigations and Root cause analysis  Contractors on site  Zone Control File System  Zone Control Auditing  PPE Issued – Cost Control  Induction Training  Purchasing – Cost Control Inform. Instruct and TrainZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  14. 14. 10. Fire Risk Assessment  Fire Safety Equipment Plan  Fire Risk Assessment form Fire Risk AssessmentZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  15. 15. 11. General Risk Assessments  General Risk Assessment form  Standard Risk Assessment form General Risk AssessmentsZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  16. 16. 12. Manual Handling Risk Assessments  List of tasks Manual Handling Risk AssessmentsZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  17. 17. 13. COSHH Risk Assessments  COSHH Assessment sheets  List of Suppliers COSHH Risk AssessmentsZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  18. 18. 14 - Electrical – PAT Testing o List of Electrical Equipment o List of Electrical Appliances ElectricalZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  19. 19. 15 - Equipment – PUWER/LOLER  List of Equipment on site  List of Plant on site  PUWER Compliance sheet  LOLER Insurance check sheets Equipment – PUWER/LOLERZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  20. 20. 16 - Contractors on Site  Contractors on Site form  Contractors on SiteZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  21. 21. 17 - PPE issue form PPEZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  22. 22. 18 – Purchasing  List of Suppliers PurchasingZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  23. 23. 19 - External Safety Audit  Audit sheets  CAR sheets  Observable guidance sheets External Safety AuditZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
  24. 24. CORRECTIVE ACTION REQUESTZone Control System Copyright Clive Burgess 2007 issue 3 - 2011Site Location: CAR No:Area/Zone/Process Audited:Type of Audit:Auditee: Auditor:Non-Conformance:Corrective Action:Planned Completion Date:Signature: Date:Preventative Action:Planned Completion Date:Signature: Date:Follow Up and Close Out: Follow Up Details:Proposed Follow up Date:CAR Close Out Date: Signature:
  25. 25. Zone Control System Copyright Clive Burgess 2007 C.O.S.H.H. Issue 3 - 2011 THE CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH SAFETY DATA SHEETS ARE INDEXED ALPHABETICALLY BY PRODUCT NAME FOLLOWED BY ITS USE THEN COMPANY NAME RISK ASSESSMENTS ARE ATTACHED TO SAFETY DATA SHEETS ENSURE THAT THE CORRECT PPE IS WORN, AS IDENTIFIED BY, DATA SHEETS AND RISK ASSESSMENTS, WHEN USING ANY HAZARDOUS CHEMICALS ENSURE YOU ACT RESPONSIBLY WHILST USING CHEMICALS 1. Replace lids and caps when not in use or unattended 2. Return to proper storage location after use 3. Ensure correct segregation, as identified on risk assessment and data sheets ENSURE CORRECT DISPOSAL OF CHEMICALS TO PREVENT HARM TO OTHERS AND THE ENVIRONMENT REMEMBER: IT IS YOUR RESPONSIBILITY FOR THE HEALTH AND SAFETY OF OTHERS AS WELL AS YOURSELF IF IN DOUBT ASK FOR ASSISTANCE
  26. 26. Internal Audit System – Master CopiesZone Control System Copyright Clive Burgess 2007 Issue 3 - 2011 What Date Checked What Date Checked Fire Safety Equipment check/in date (Annual) Fire Safety Equipment check/in date (Annual) Emergency Lighting Test Emergency Lighting Test Fire Drills (Carried out and Recorded) Fire Drills (Carried out and Recorded) Housekeeping check – no build up of waste etc Housekeeping check – no build up of waste etc First Aid Kit – Minimum content First Aid Kit – Minimum content Certificated ‘First Aider’ (Name/s displayed) Certificated ‘First Aider’ (Name/s displayed) Health and Safety Poster/Leaflets (Displayed/Issued) Health and Safety Poster/Leaflets (Displayed/Issued) Risk Assessments in date Risk Assessments in date Fire Risk Assessment in date Fire Risk Assessment in date Accident Book (locked) Accident Book (locked) Security System check (Alarm/CCTV) Security System check (Alarm/CCTV) Induction – Staff Training carried out Induction – Staff Training carried out COSHH Risk Assessments with Data sheets COSHH Risk Assessments with Data sheets COSHH Cupboard (locked) COSHH Cupboard (locked) Electrical Equipment (listed) Electrical Equipment (listed) Electrical Equipment PAT Tested if required Electrical Equipment PAT Tested if required Work Equipment (listed) inc PUWER/LOLER Work Equipment (listed) inc PUWER/LOLER Sign and Signposts in correct location and relevant Sign and Signposts in correct location and relevant Manual Handling (observed) R/A Training completed Manual Handling (observed) R/A Training completed Safe System of Work (prepared and in use) Safe System of Work (prepared and in use) Near misses/Dangerous occurrences Reported/Recorded Near misses/Dangerous occurrences Reported/Recorded Fire/Security Logbook – Signed & Dated Fire/Security Logbook – Signed & Dated Consultation with Employees (Committee?) Consultation with Employees (Committee?) Contractors on Site (Method Statement – CSC&EAN) Contractors on Site (Method Statement – CSC&EAN) Outside Safety Audit carried out – CARs completed Outside Safety Audit carried out – CARs completed Senior Management Audit – CARs completed Senior Management Audit – CARs completed Insurance Audit carried out – CARs completed Insurance Audit carried out – CARs completed RTITB Certificate required? RTITB Certificate required? RTITB Certification (Employees) RTITB Certification (Employees)
  27. 27. List of Employees on siteNAME TASK/ACTIVITY NAME TASK/ACTIVITY
  28. 28.  Visitor LogNAME COMPANY VISITING WHO? VEHICLE REGISTRATION
  29. 29.  Accident Prevention Near Miss/Dangerous Occurrence Reporting System Accident Reporting System RIDDOR Vehicle Start up Check Sheets Investigations Inspections
  30. 30.  First Aid First Aiders Training Certificates First Aid Box – Contents - Location
  31. 31.  Traffic Management System Policy Signs and Signage Plan of Site
  32. 32.  Welfare at Work Facilities
  33. 33.  Housekeeping
  34. 34.  Fire Safety Named Person Responsible for Fire safety Fire Safety Equipment Plan of Site Fire Safety Equipment check/in date (Annual) Fire/Security Logbook – Signed & Dated Fire Risk Assessment Fire Safety Training Fire Marshal Training Emergency Lighting Test Emergency Fire Drills Emergency Response Team Information on the new Fire Safety Order – HSE Guidance
  35. 35. COSHH RISK ASSESSMENT RECORDCOMPANY NAME: UK Security PRODUCT NAMECLASSIFICATION OF SUBSTANCE (TICK APPROPRIATE BOX) ARE THERE PROCEDURES FOR?FLAMMABLE TOXIC CORROSIVE IRRITANT HARMFUL A SYSTEM OF WORK WHICH PREVENTS OR REDUCES HAZARDGAS SOLID LIQUID VAPOUR DUST AN EMERGENCY INCIDENT INFORMATION, INSTRUCTION AND TRAININGCAN THE SUBSTANCE BE? ARE THERE FACILITIES FOR?INHALED INGESTED ABSORBED/INJECTED ENCLOSURE OF PROCESSFREQUENCY OF EXPOSURE? LOCAL EXHAUST VENTILATIONCONSTANT LONG TERM SHORT TERM OTHER SUFFICIENT GENERAL VENTILATIONWHO WILL BE AFFECTED? SUITABLE PERSONAL PROTECTIVE EQUIPMENTSTAFF COMMUNITY OTHER SAFE DISPOSALWHAT ARE THE CHANCES OF EXPOSURE? ADEQUATE STORAGE FOR CLOTHING AND PRODUCTSDAILY OCCASIONALLY EMERGENCY DEALING WITH EMERGENCY INCIDENTSCONTROL TECHNIQUES/MEASURESIS IT POSSIBLE TO? YES NO MONITOR CONTROLSELIMINATE THECONCLUDE USE OF THE SUBSTANCE VISUAL CHECKS AUDITS SIMULATIONSSUBSTITUTE A LESS HAZARDOUS SUBSTANCE CONCLUSIONS (TO BE USED WITH ACTION CHECK LIST)USE THE SAME SUBSTANCE IN A LESS HAZARDOUS FORM INSIGNIFICANT RISK WITH NO FORESEEABLE INCREASEREDUCE THE PERIOD OF EXPOSURE RISK CONTROLLED WITH POSSIBILITY OF FORESEEABLE INCREASE
  36. 36. COSHH RISK ASSESSMENT RECORD ACTION CHECK SHEET ACTION RESULTING FROM POSSIBLE CONCLUSIONS ABOUT THE RISK ACTIONS TAKEN: CONCLUSIONS ACTIONS LIMIT THE EXTENT OF THE HAZARD HIGH RISK AND NOT ADEQUATELY CONTROLLED 1 INSIGNIFICANT RISK FINISH ASSESSMENT NOW. NO WITH NO REASONABLE REDUCE OR EXCLUDE PERSONS AT RISK PRECAUTIONS NECESSARY HAZARD KNOWN BUT UNCERTAIN ABOUT DEGREE OF RISK FORESEEABLE FOR THE PURPOSES OF COSHH. INCREASE NOW OR IN REVIEW ASSESSMENT IFFRONT THE FUTURE SITUATION CHANGES. 2 RISK CONTROLLED DETERMINE PRECAUTIONS TO WITH POSSIBILITY OF MAINTAIN CONTROL AND FORESEEABLE MINIMISE CHANCES OF HIGH INCREASE IN THE EXPOSURE OCCURRING. FUTURE DETERMINE ADDITIONAL MEASURES FOR REGAINING CONTROL IN CASE HIGH RISK EVENT DOES OCCUR, DESPITE PRECAUTIONS 3 HIGH RISK AND NOT IDENTIFY AND IMPLEMENT ADEQUATELY INTERIM MEASURES FOR CONTROLLED PREVENTING OR CONTROLLING EXPOSURE. (CONSIDER STOPPING THE PROCESS) ASSESS LONGER TERM CONTROL REQUIREMENTS 4 NATURE OF HAZARD MEASURE AND COMPARE KNOWN BUT UNCERTAIN EXPOSURE, WHERE POSSIBLE ABOUT DEGREE OF RISK USE STANDARDS OF GOOD AND EXTENT OF PRACTICE. OBTAIN EXPOSURE SPECIALIST ADVICE. MEANWHILE APPLY PRINCIPLES OF GOOD OCCUPATIONAL HYGIENE TO MINIMISE EXPOSURE.
  37. 37. Not for sale – Information only – Used to show the use of the ZONE CONTROL SYSTEM ASSESSOR: Date: BACK SIGNATURE: For Reference Only – Recommend Customer Purchases Full Guide from the HSE
  38. 38. For Reference Only – RecommendCustomer Purchases Full Guide fromthe HSE For Reference Only – Recommend Customer Purchases Full Guide from the HSE
  39. 39. What is the Regulatory Reform (Fire Safety) Order 2005?The Government is committed to regulating only where necessary and in a way that is more suited to the needs of modern business.That is why the order was made, under the Regulatory Reform Act 2001. It replaces most fire safety legislation with one simple order. It means thatany person who has some level of control in premises must take reasonable steps to reduce the risk from fire and make sure people can safelyescape if there is a fire.The HSE offer a short guide to making your premises safe from fire and about the new order.What are the main rules under the order?You must:• carry out a fire-risk assessment identifying any possible dangers and risks;• consider who may be especially at risk;• get rid of or reduce the risk from fire as far as is reasonably possible and provide general fire precautions to deal with any possible risk left;• take other measures to make sure there is protection if flammable or explosive materials are used or stored;• create a plan to deal with any emergency and, in most cases, keep a record of your findings; and• review your findings when necessary. How do I meet the order? Who is responsible for meeting the order? If you are the responsible person, you must make sure you carry out a fire-risk Under the order, anyone who has control of premises assessment although you can pass this task to some other competent person. or anyone who has a degree of control over certain However, you will still be responsible, in law, for meeting the order. areas or systems may be a ‘responsible person’. For The responsible person, either on their own or with any other responsible person, example, it could be: must as far as is reasonably practical make sure that everyone on the premises, • The employer for those parts of premises staff may or nearby, can escape safely if there is a fire. go to; This is different from previous legislation in that you must consider everyone who • The managing agent or owner for shared parts of might be on your premises, whether they are employees, visitors or members of premises or shared fire safety equipment such as fire- the public, for example, at an open-air entertainment venue. You should pay warning systems or sprinklers; particular attention to people who may have a disability or anyone who may need • The occupier, such as self-employed people or special help. voluntary organisations if they have any control; or The order says that you must manage any fire-risk in your premises. Fire • Any other person who has some control over a part of authorities no longer issue fire certificates and those previously in force will have the premises. no legal status. Although in many premises the responsible person will You must still carry out a fire-risk assessment but any fire certificates you have be obvious, there may be times when a number of may be useful as a good starting point. people have some responsibility. If your premises have been designed and built in line with modern building regulations (and are being used in line with those regulations), your structural fire precautions should be acceptable. You will still need to carry out a fire-risk assessment and make sure that you keep up all fire precautions and maintenance routines.
  40. 40. For Reference Only – RecommendCustomer Purchases Full Guide from the Where does the order apply?HSE The order applies to virtually all premises and covers nearly every type of building, structure and open space. For example, it applies to:  • Offices and shops;  • Premises that provide care, including care homes and hospitals;  • Community halls, places of worship and other community premises;  • The shared areas of properties several households live in (housing laws may also apply);  • Pubs, clubs and restaurants;  • Schools and sports centres;  • Tents and marquees;  • Hotels and hostels; and  • Factories and warehouses. It does not apply to:  • People’s private homes, including individual flats in a block or house.

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