Mpc   minutes2 - 01.05.2012
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Mpc   minutes2 - 01.05.2012 Mpc minutes2 - 01.05.2012 Document Transcript

  • 1st May 2012 Moulton Parish Council Minutes of the Annual Meeting of Moulton Parish Council held on Tuesday 1 st May 2012 in the John Harrox Prim ary School, Moulton, under the Chairm anship of Cllr L W akefield, who presided over Cllrs J Butterworth; M Clayton; G Cooper; J Crossland; D Goad; B Hahn; E Poll and A W oolf.In attendance - The Press and nine m em bers of the Public. Mrs B Hasler (m inutes).6.30 p.m . Open Forum - In line with LALC advice, members of the public can ask a question or make astatement, but this is not required to be recorded in the minutes. If an item raised is on the agenda it willbe debated by councillors at that agenda point (when the public may not take part) or, if it is not on theagenda, with the agreement of council, the item will be placed on the agenda of the next meeting fordebate by council.12/05/01 Election of Chairman Cllr W akefield thanked Mem bers for their support during the last year; he also thanked Bernard Cham pness (Acting RFO) and Beverley Hasler (Acting Adm in Clerk) for their help and support whilst a new Clerk was being recruited.One Parishioner left the meeting. Cllr Cooper nom inated Cllr W oolf as Chairm an for the next year; seconded by Cllr Hahn. Agreed - nem con Cllr W oolf accepted the position of Chairm an and chaired the rest of the m eeting.12/05/16 Councillor Vacancies The Chairm an reported there had been one candidate for the vacancy in the Village W ard - Andy Miller; and so the appointm ent was uncontested. It was reported that Cllr Miller had signed the declaration of acceptance; and the Chairm an welcom ed him to the m eeting. The Chairm an reported there were currently two vacancies in the Moulton Chapel ward. He explained that candidates did not have to live in the W ard. Cllr Clayton reported that the landlord of the Jolly Farm er (Mr J Tickner) had expressed an interest in standing for the Parish Council.12/05/02 Declaration of Acceptance of Office Cllr W oolf signed the declaration.12/05/03 Election of Vice Chairman It was reported that it was Moulton Seas End’s ‘turn’ for a Councillor to take office as Vice Chairm an. Cllr Clayton nom inated Cllr Cooper; seconded by Cllr W akefield. Agreed - nem con Cllr Cooper accepted the position of Vice Chairm an. Page 1
  • 1st May 201212/05/04 Receive any apologies for absence, acceptance of apologies and noting of resignations received Apologies had been received from Cllr Pitcher.12/05/05 Declarations of Interest There were no declarations m ade.12/05/06 Appointment of M anagement Group It was reported that this Group usually consisted of the Chairm an, Vice Chairm an, outgoing Chairm an and Cllr Pitcher. Cllr Butterworth proposed this rem ained. It was therefore generally agreed that the Managem ent Group be Cllrs W oolf, Cooper, W akefield and Pitcher.12/05/07 Appointment of Burial Board It was reported that the Burial Board usually consisted of the Chairm an, Vice Chairm an, Cllr Goad, Cllr Pitcher and Cllr Poll. Cllr W akefield offered to stand as the Moulton Chapel representative. It was therefore generally agreed that the Burial Board be Cllr W oolf, Cllr W akefield, Cllr Goad and Cllr Pitcher.12/05/08 Appointment of Representatives a South Holland Parish Voluntary Car Scheme Representative Cllr Goad offered to continue as South Holland Parish Voluntary Car Schem e representative, which was generally agreed. b M oulton Community Association Representative Cllr Miller offered to stand as the Moulton Com m unity Association representative, which was generally agreed. c M oulton Chapel Village Hall Steering Committee Representative Cllr Poll offered to continue as Moulton Chapel Village Hall Steering Com m ittee representative, which was generally agreed. d M oulton Seas End Recreational Trust Representative Cllr Butterworth agreed to stand as Moulton Seas End Recreational Trust representative. Proposed by Cllr Cooper; seconded by Cllr W akefield. Agreed - nem con e M oulton Seas End Village Hall Committee Representative It was generally agreed that this representative be placed on the next m eeting’s agenda. f Lincolnshire Association of Local Councils Representative Cllr Hahn agreed to rem ain as the Lincolnshire Association of Local Councils Representative. Page 2
  • 1st May 201212/05/09 Approve the Clerk’s notes as minutes of the meeting held on 2 nd April 2012 The Clerk’s notes were agreed as a true and accurate record. Proposed by Cllr W akefield; seconded by Cllr Goad. The Chairm an signed the m inutes. Agreed - nem con12/05/10 Correspondence received for noting purposes The Acting Adm in Clerk drew m em bers attention to correspondence received since the last m eeting and invited Mem bers to have a look through the bundle. It was also reported that an em ail had been received from Cam e & Co noting that the Parish Council’s m ain insurance policy was due in October 2012.12/05/11 Police (a) Any matters for Police attention It was reported that PCSO Robinson was unwell and so unable to attend the m eeting. It was noted that the Speed Indication Device (SID) had been raised at the last m eeting and that the Parish Council was happy to m ove the issue forward. The Acting Adm in Clerk undertook to investigate the training required and possible dates for the SID to be utilised. Mem bers undertook to identify suitable sites for the device. Cllr Clayton requested to know how m any parking tickets had been adm inistered for vehicles parking outside the Golden Lion public house. It was also noted that there had been vehicles parked on the footpath in Moulton Seas End. The Acting Adm in Clerk undertook to contact PCSO Robinson regarding these issues, and to report back to the next m eeting. 12/05/12 Highw ays (a) Any matters for consideration Cllr Hahn reported drainage issues in Reynolds Gardens. Cllr Hahn’s interest was declared for drains in the High Street. He queried whether the drain holes required cleaning. Cllr Goad reported a num ber of deep pot holes on Shivean Gate. It was also reported that the verge was crum bling at Green Lane in Moulton Seas End. The Acting Adm in Clerk undertook to report these issues with Highways. Cllr Butterworth reported that there were a num ber of pot holes at Clapton gate; with Bakestraw Gate liable to flooding. It was suggested that a m eeting be organised with Mr Pearson. (b) Items reported i W est Cobb Gate grass verge Cllr Goad reported that he had visited the area with the Acting Adm in Clerk and representatives from Highways; and that they noted the issues. ii Long Lane grass verge Cllr Goad reported that this area was also visited - as above. It was noted that the dyke was not as close to the road at Long Lane; and that the Page 3
  • 1st May 2012 area would be m onitored. iii Church Lane footpath It was reported that Highways were already aware of the issue and that it was in hand. iv Pot hoes - Church Lane (ref: 1107362) It was reported that the pot holes had been dealt with. (c) Hedge encroachment in Reynolds Gardens - update Cllr Hahn reported that he had given the Acting Adm in Clerk the wrong address and so this was raised at the last m eeting. Cllr Hahn explained that he had gone to inspect 12 Bell Lane and found that the trees and greenery etc were indeed encroaching on the path. The Chairm an reported that com m unication had been received from 22 Bell Lane and that they were happy to tidy up their trees etc; but that a letter had been received from 12 Bell Lane expressing they were not happy with the situation. The Chairm an undertook to go and have a look at the trees and greenery and to report back. (d) Temporary traffic restriction It was reported that there was a tem porary traffic restriction in Moulton Chapel on 6 th May 2012 at Rom an Road, W oodgate Road and Cekhira Avenue; due to the Moulton Chapel Flower Parade. 12/05/13 Roadway / Footw ay Lighting (a) Any matters for consideration Cllr Poll reported he had one issue which he would be following up.12/05/14 South Holland District Council (a) Any matters for consideration There were no issues raised. (b) Items reported i Dog waste bin - M oulton Village (update) It was reported that the dog waste bin hinge was still broken. The Chairm an undertook to chase this issue.12/05/15 Lincolnshire County Council (a) Any matters for consideration There were no m atters raised. (b) Items Reported There were no m atters reported.12/05/17 M oulton W ard (a) M oulton Community Association Cllr Goad reported that at the April m eeting it was noted that the spring fair had raised £522; that funds for secondary glazing for both buildings had been raised from Awards for All (£10,500) and that the Jubilee celebrations would take place 2 nd to 4 th June 2012. The Chairm an also reported that the Jubilee Com m ittee would be producing fliers regarding the celebrations. Page 4
  • 1st May 2012 (b) Any matters for consideration There were no m atters raised.12/05/18 M oulton Chapel W ard (a) Any matters for consideration It was reported that the Village Hall com m ittee had intended to write to the Parish Council in order to request perm ission to erect som e signs. It was noted that Highways would also need to grant perm ission. It was generally agreed that the Parish Council had no objections in principle. Agreed - nem con12/05/19 M oulton Seas End W ard (a) M oulton Seas End Play Area It was reported that the area was satisfactory; and that there were no issues raised. (b) M oulton Seas End Playing Field Cllr Clayton reported that a sign would also be useful for the playing field noting that dogs had to be on lead. There was a brief discussion regarding rights of way and local bye laws. It was raised that any sign would not be perm itted to include ‘by order of the Parish Council’ as the playing field was run by the Trust. (c) M oulton Seas End Village Hall There were no issues raised. (d) Any matters for consideration i Bus route - update The Chairm an reported that the bus route would be returning to Moulton Seas End, with two term tim e only bus tim es of: Moulton Seas End to Boston - 8.10am and 9.26am Boston to Moulton Seas End - 2.49pm and 5.20pm It was noted that Parishioners needed to use the service as m uch as possible; and that the bus stop would be at the crossroads. The Chairm an also reported that Cropleys had been very helpful with regard to where their school bus was stopping; and that the bus stop had now m oved in order to facilitate a better view for car drivers. ii Bus shelter - update It was reported that Bob Marriott was cleaning the bus shelter once a m onth; and that the litter situation would be m onitored. It was suggested that a bin be placed at the shelter. The Acting Adm in Clerk undertook to request a litter bin from South Holland District Council.12/05/20 Churchyard (a) Consider any churchyard business i W all damage Cllr Clayton reported that no other quotes had been received. It was suggested that Multibuild m ay be able to provide a quote. Cllr Clayton undertook to chase the quote.Cllr Poll left the meeting. Page 5
  • 1st May 201212/05/21 Cemetery (a) Interments It was reported that there had been three interm ents. Mr Barker, Mrs Bonnet and Mr Press had been buried at the cem etery. (b) M onument authorisations There were no m onum ent authorisations reported. (c) Consider any other cemetery matters i Garden of Remembrance - gravel border (update) Cllr Goad reported he had m et with Bob Marriott regarding having a gravel border laterally between the m onum ents in the Garden of Rem em brance. There was a brief discussion regarding having the border between the lines of m onuments also. It was proposed that the gravel border be m ade both horizontally and vertically between the m onum ents, incurring a cost of approxim ately £400. Proposed by Cllr Hahn; seconded by Cllr W akefield. Agreed - nem con Cllr Goad undertook to inform Bob Marriott. It was suggested that two tonne of gravel be utilised at any one tim e in order to see how m uch would be needed in total. It was noted that the order for the gravel would need to be placed in the nam e of the Parish Council.12/05/22 Planning matters (a) Applications received to date The Chairm an reported that the applications had been brought to the m eeting and would be circulated and discussed. Cllr Hahn declared an interest in the planning consultation H13-0251-12 Moulton Harrox Sports and Social Society. The Chairm an reported that the New Linx Housing Trust application had returned to the Parish Council due to a change in the wording following a change in legislation. (b) Planning decisions The decisions were noted. (c) Consider any other planning matters There were no m atters raised.12/05/23 Finance (a) Report i Ricoh (update) The Acting Adm in Clerk reported that the Ricoh contract had expired in 2008 and that it was now a ‘rolling contract’. It was noted that the photocopier was now not used as m uch as it was. It was also noted that the Parish Council did not have a printer but that it would wait until the new Clerk was in post before purchasing one. Page 6
  • 1st May 2012 (b) Accounts for paymentOne Parishioner left the meeting. The following accounts were approved: Moulton Seas End Village Hall £9.00 Robert Marriott £718.56 Moulton Chapel Youth and Com m unity Centre £8.75 Com plete W eed Control £609.77 B Hasler £467.51 Com m unity Lincs £36.00 Siem ens £26.93 Lincolnshire County Council £13.53 Agreed - nem con (c) Update on Audit and Accounts It was reported that the accounts were now reconciled and that the notice of audit had been received; with the audit due by 30 th June 2012. (d) Notice of Audit This item was reported as above.12/05/24 Free website (update) Cllr Goad reported that the website’s address was www.m oultonparishcouncil.com . He noted that item s such as m eeting m inutes and other inform ation would be displayed on the website; and that an introductory page would be required.12/05/25 South East Lincolnshire Visioning Exercise (update) Cllr Poll was unavailable to update on this item .12/05/26 Recruitment of Clerk The Chairm an reported that the advert had appeared in the local press and recruitm ent website and that a good response had been received. He noted that the issue would be further discussed in Com m ittee.12/05/27 Consider venue of June 2012 meeting It was generally agreed that the next m eeting would take place on Monday 11 th June 2012, at the Moulton Seas End village hall com m encing at 6.30pm .12/05/28 Exclusion of the Press and Public for confidentiality reasons Proposed by Cllr W akefield; seconded by Cllr Hahn. Agreed - nem conThe Press and Public left the meeting. Page 7