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Housing agreement 11 12

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  • 1. Housing Agreem ent for the BOSP Stanford Residence in Cape Tow n 2011-2012Welcome to the BOSP Stanford program in Cape Town! This housing agreement sets forth conditions ofresidency and is intended to clarify what the residence expects of you and what you can expect from theresidence. Before you sign it, please be sure that you have received satisfactory answers to any questionsyou have about your obligations as a resident. Don’t hesitate to come to any staff member withquestions; we are all here to help!TYPE OF HOUSINGThe residence in Cape Town consists of two adjacent shared houses. You will be staying at either FreelandLodge (#6) or 8 Herschel Road in the Southern suburbs neighborhood of Observatory. Both residences arenext to each other, with access between both properties via a lockable door. There are two students perroom, unless otherwise specified.Most students find these accommodations to be satisfactory. They enjoy the friendships that they developwith classmates and the time to share and reflect on their experience in the program. However, studentsshould also note that the space is small and very public, which makes privacy a challenge at times forsome. While the housing provided is far superior and more comfortable than that experienced by mostSouth Africans, it may not resemble Stanford’s most comfortable dormitories or the kinds of homes manystudents are accustomed to in the US or other first world countries. We encourage students to come toCape Town to experience it as it is, as most South Africans do, and not to continually compare it to“home.” An accepting, inquisitive attitude will serve you well and help ensure that you have a fantasticexperience.FINANCESEach resident is liable for a pro-rata share of all costs incurred by the house. Below are the preliminaryestimates of quarterly costs for Winter quarter 2012 at the residences.Damage deposit due to Landlord directly – R200 (Cash will be refunded at the end of the program)Centre tea & coffee supplies due to RA at the beginning of quarter – R10HOUSEKEEPINGAs a resident of a communal residence you will assist, to some degree, in maintaining the house throughhouse jobs. As a resident of Stanford house you will be expected to do your part to keep the house asclean as possible. Mama Zenele is the housekeeper at Freeland Lodge and 8 Herschel Road. She cleans tocommon areas of the residences three times a week, Monday, Wednesday, and Friday. It is students’collective responsibly to clean up after themselves when they use common areas. Bedrooms WILL NOT becleaned; this area is the responsibility of the students to keep clean. Maintenance issues and repairs shouldbe reported in the maintenance book. The RA and the landlord will work closely together to ensure
  • 2. maintenance issues are monitored. It is students’ responsibility to report maintenance issues, and problemsin the residence on a regular basis.KITCHEN & MEALSAlong with the privilege of living in residence, each resident is responsible for making the kitchen a safeand healthy environment. Each student is responsible for cleaning kitchen surfaces, utensils, crockery,oven, microwave, toaster and other equipment after use. The meal plan at the residence consists of dinnerfrom Monday through Thursday, which will be supplied to the residence. Each student is responsible forwashing his or her own crockery and cutlery. There will be a weekly roster of students to clean the mealtrays in time for collection by the caterer. Failure to adhere to the weekly roster will result in disciplinaryaction.The food has to be shared among everyone in the house and is not intended to feed all your friends, norshould it be disappearing to your refrigerator an hour after it has been put out. If there are leftovers at theend of the meal, students are welcome to use the leftovers. Late plates will be made for any resident whowarns the RA in advance that he or she will be absent at a certain meal.You will have access to a communal kitchen for cooking and preparing food. There are many local groceryshops in the area to purchase breakfast, lunch and dinner to suit any budget. The Observatory area is fullof student bars, cafes and restaurants, specifically designed to cater for all tastes, and student budgets.Students will also be given a stipend for meal money allowance, to cover other meals, breakfasts andlunches.Meal MoneyEvery student will be given a ATM card for Standard Bank, and a four-digit pin code. Meal money allowancewill be loaded onto the ATM cards every two weeks automatically. Students can then withdraw the cash.No advances will be given unless cleared with the program Director. Meal money will be given to studentsup until the day the student departs the program.ROOM ASSIGNMENTSRoommate choices are made based on request. If no request is made, every effort will be taken to ensurestudents are roomed with a student will similar sleep patterns, interests and lifestyles.IT, INTERNET & TELEPHONES AT THE RESIDENCEThe residence is equipt with two Stanford Mac desktop computers, and two black & white printers. Theequipment is for the use of Stanford students only. Stanford will provide the ink cartridges for the printers,and students must provide their own paper. There is wireless Internet provided at the residence, studentsare allocated 1GB per month of bandwidth to use at the residence on a voucher system. If this monthlyallowance is exceeded, students are able to purchase additional bandwidth directly from the serviceprovider. Students are advised to disable automatic updates and other computer system updates that mayaffect the bandwidth usage. Students are responsible for their own personal Laptops, and equipmentduring the program. There are four computers with free access to the Internet at the Stanford centreduring office hours. There are two landline telephones at the residence, which operate using a calling card.Cards can be purchased at the local store. The telephones can also receive incoming calls. Students are
  • 3. required to purchase an inexpensive local cell phone for use during the program. This is because it isessential for lines of communication to be open throughout the program, for both safety & logisticalreasons. Local cell phone networks are inexpensive and reliable. We do not recommend students to useinternational roaming in South Africa. This can prove extremely costly and unreliable.SAFTEY & SECURITYThe RA will conduct a housing safety & security orientation with all students. All students are required toattend.We would appreciate your cooperation in observing the following housing rules during the program:• While attending the BOSP Cape Town Programme, you are bound by the Fundamental Standard, as you would be on campus. In particular, you have agreed to “act in ways that demonstrate respect for order, morality, personal honor, and the rights of others.”• Drug abuse, including excessive consumption of alcohol, is viewed with zero tolerance. Engagement in these or related socially unacceptable activities will lead to disciplinary action and possible expulsion from the program.• Should any costs arise out of unacceptable activities, such as excessive drinking, (transport to hospital for instance) the costs must be borne by the individual or group concerned.• Noise, of any sort, must cease by 11.00 p.m. or earlier if it is likely to impact on the neighboring residents, the occupiers of adjoining properties, or other house members.• Damage, of any kind, to the buildings or anything contained within the buildings must be paid for by those responsible. If an individual or group does not claim responsibility, the cost of refurbishment, repair or replacement will be charged to all House members.• Overnight guests are not allowed in the residence.• No guests should be allowed into the house without a Stanford Resident’s identification of the guest. Letting a person you do not know into the gate becomes your responsibility. Do not let anyone you do not know into the residence. • Interference with smoke or heat detectors, the fire extinguishers or alarm bells is not permitted. • No smoking is allowed indoor or outdoors within the grounds of the residence, or the Stanford centre. • No animals, of any kind, may be kept at the residence. • Never leave doors unlocked or windows open. You are responsible for the security of your own belongings and should take all necessary precautions. • A refundable deposit of 200R will be taken from all students for lost/stolen keys or keypads or damage. • ALWAYS lock your door and close windows when away from the residence, or away from your room. • Do not leave belongings lying around in common areas.
  • 4. • Please respect fellow guest’s property. • Under no circumstances are students allowed on the roof of any building. • Inform the RA if you plan to go away, or if you plan to be away from the residence overnight. • Ensure that you are contactable during the program, preferably by having a fully charged cell phone with you if you plan to be away from the residence for any length of time.COMMUNAL LIVINGCommunal living involves students taking individual and collective responsibility for the safety, security,hygiene, and quality of living at the residence. As a resident, you are expected to abide by the four mainrules of residential living, these are;House meetingsStudents are expected to attend and participate in the weekly house meetings with the RA.Safety & SecurityTo take safety & security responsibilities seriously, by making sure doors & windows are locked, reportingsuspicious activity to the local security service, and abiding by the housing rules as outlined above.HygieneClean up after yourself when you use the kitchen and common areas. Do not leave food, or crumbs in thekitchen, and dispose of trash into the main trash units on a daily basis. This is to reduce the likelihood ofpests and insects affecting the residence. If pests do become a problem, report this immediately to the RAand or landlord.NoiseNoise, of any sort, must cease by 11.00 p.m. or earlier if it is likely to impact on the neighboring residents,the occupiers of adjoining properties, or other house members.Walls at the residence are thin, and noise can travel on wooden floors. Students are asked to be respectful,and keep noise to a minimum.There will be a section of the house that is assigned a study area/quiet area throughout the program. Thiswill be arranged in discussion with the RA.
  • 5. SIGNATUREI have read and understand this agreement. I understand that by accepting residency, I agree to the termsand conditions as outlined above.Printed Name Signature Date