Multiple people working or serving as resources Each presenter will talk about their “team” in dealing with state authorization. For Franklin, we are sooooo lucky compared to other schools . . . We actually have a team. We have one person dedicated to just state authorization, but then we have 3-5 others that support state authorization activities. Most places only have 1 person. So, with this slide, we talk about the skills necessary . . . .it may be one person, or lots of people pitching in to help out.
Sate authorization from_a_z
State Authorization from A-Z
Welcome Joel Tobin Sharyl Thompson Franklin University American College of Education Accreditation & Institutional Regulatory Affairs & Effectiveness Compliance• Nonprofit, private institution • For-profit, private institution• Online & campus-based programs • Online programs• Associate, Bachelor, and Master • M.Ed degrees degrees • Certificate programs• Students enrolled nationwide
Purpose of Presentation• Share experiences and best practices for the completion of state authorization applications• Describe effective processes and procedures for maintaining and renewing state authorizations• Provide insights and recommendations on approaches for successful navigation of the state authorization environment
Getting Started• Review relevant statutes and regulations – “IT DEPENDS” on type of institution, delivery formats, level of activities• Compare multiple sources of information• Create your own spreadsheet/table to track information• Build and foster internal and external relationshipsReview Compare Create Build
Review Statutes and Regulations• Definitions• “Triggers” for physical presence or operations – Facilities, infrastructure and technology – Practica, internships/externships, independent study – Proctors, tutors, mentors, preceptors – Marketing initiatives – Recruiting initiatives• Exemptions• Licensure programs with curricula or requirements dictated by state professional licensing boards, e.g. education, nursing, social work Review
Review Statutes and Regulations • Understand each state’s terminology • Adjust your terminology to match that state Advertising Review
Compare Sources of Information• SHEEO State Authorization Inventory• WICHE Cooperative for Educational Technologies (WCET)• SAN (State Authorization Network) group websites• UmassOnline and USG websites and databases• EduVentures survey• Other sources for purchase Compare
Strategic Decisions Regarding State Authorization • Number of students • State expenses (initial, annual, bonds, etc.) • Cost of not serving existing students • Cost of monitoring and maintaining • Cost of personnel
Create Tracking DocumentsProgram Authorization Status by State_2.2.12 States and U.S. TerritoriesProgram Name Degree AL AK AZ AR CA CO CT DEApplied Management B.S. A A A R A A A AApplied Psychology B.S. A A A R A A A ABusiness Administration B.S. A A A R A A A ABusiness Economics B.S. A A A R A A A ABusiness Forensics B.S. A A A R A A A ACommunications B.S. P A A R A A A AComputer Science B.S. A A A R A A A ACriminal Justice Administration B.S. P A A R A A A A Codes: Fully authorized in the state A Fully authorized in the state; periodic renewal required R Create Pending authorization in state P
Create Tracking Documents Status Original Exempt by Exempt byState Authorization confirmation regs/interp OtherGeorgia 7/7/2011Hawaii 4/14/2011Idaho 5/15/2011Illinois 4/4/2000Indiana - IN 7/15/2009Indiana - OH 6/2/2009 Create
Build and Foster Relationships: ExternalRegulators• Be prepared before calling or emailing state higher education agencies• Ask specific questions; provide relevant context• Always be courteous and professional• Document all communication with state higher education agencies• Remember that some states have more than one regulatory agencyProfessional Activities• Attend hearings and meetings (federal, state, agency)• Serve on state/national task forces• Represent institution at meetings (CHEA, AICUO) & conferences (HLC, WCET)• Network among agencies and institutions Build
Build and Foster Relationships: Internal • Maintain regular communication with Regulatory marketing, financial aid, Office academics, registrar, and enrollment, human resources, finance, assessment departments• Need information on library resources, facilities, advising, student services, technology• Know institution’s strategic or growth plan Build
Maintaining Compliance• Maintaining authorizations – New program approvals – Renewals – Enrollment/revenue reporting – Surety bond updates – Agent license renewals• Maintaining exemptions – Fees, enrollment reporting, reapplication• Develop a system of regular review
Thank you for your time and attentionJoel Tobin Sharyl ThompsonAccreditation & Institutional Regulatory Affairs & ComplianceEffectiveness American College of EducationFranklin University 101 W. Ohio Street, Suite 1200201 S. Grant Avenue Indianapolis, Indiana 46204Columbus, Ohio 43215 email@example.com@franklin.edu 317.829.9384641.947.6694
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