MEET-BIS Vietnam TOR_ ES_2013
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  • 1. Terms of Reference MEET-BIS Vietnam Environmental impact audit Duration: From May 2013 – August 20131. Country/ RegionVietnam, mostly urban areas in and around Hanoi2. Background2.1. IntroductionOver the past 4 years MEET-BIS (Mainstreaming Energy Efficient Technology through BusinessInnovation Support) Vietnam has been implementing an Energy Efficiency and Water Saving programfor Small and Medium Enterprises (SMEs). This project is funded by the EU Switch Asia Programme,switching Asia to Sustainable Consumption and Production. Partners in the project are ETCFoundation, Triodos Facet and Aid Environment in the Netherlands and RCEE and IBCI in Vietnam.The project has been supporting suppliers of energy efficient and water saving products to sell in theSME market. This market had been largely neglected thus far, since it has been easier to sell to largecompanies. Through support from the project, and leading by showing the suppliers have started orincreased their sales to SMEs. The SMEs are in the Hotel, Restaurant, Office Building, Textile/Garment and Food processing sectors.For more information please see our website: http://meet-bis.vn2.2. Rationale for this assignmentThe Energy Efficient (EE) and Water Saving (WS) products that have been sold during the years of theprojects operation, are assumed to have a positive impact on the environment, as they intend toreduce the amount of electricity needed by the SME, and/or the amount of water used by the same.The exact level of reduction varies per EE/WS product. , The EE/WS products that are most commonin our project are:Light – LED, T10-T8-T5, compactSolar Water heaterSolar batteryHeat Pump SystemVariable Speed DriveEnergy Monitoring SoftwareWater saving showerheads, cranes (with an impact on energy via hot water reduction)Double button toiletsEnergy Audit Services 1
  • 2. This study will assess the potential / indicative impact these products & services have on Energy andWater savings and thus on the environment. This is measured in Co2 reductions.2.3. Geographical focusThe SMEs (appr- 400 direct, and some extra indirect) that have bought EE and WS products arelocated in and around Hanoi, Hai Phong, Hai Long, Hung Yen, Nam Dinh. Some of them(representative ones)should be visited; it is however envisaged that the evaluation will be largely adesk study. The project office is located in Hanoi.2.4. Target group orientation and stakeholder involvementThe target audience of this study are the project partners, Switch Asia (the network facility) and theEU.Stakeholders that will be involved in this study are the SMEs, that have installed EE/WS products,SMEs that have attended our activities/or have been reached by our newsletter and did not buy EEor WS products, policy level stakeholders that have been involved in our activities and other projectsthat we have cooperated with.3. ObjectivesThe goal of this study is to: Establish the potential environmental impact of the energy efficient and water saving products that have been sold under the MEET-BIS project.The specific objectives towards this goal is to: Calculate the potential CO2 reductions these EE and WS products have Verify with some SMEs whether these products are still in operation and used correctly Establish the impact of our project with regard to knowledge about EE and WS on other stakeholders4. Scope of Work4.1 Task 1: Theoretical framework/methodology developmentThe study will start with developing the methodology and theoretical framework for the assignment.The exact method and formula used for calculating the potential CO2 reductions from the energy andwater saving products will have to be developed and verified by the external expert on CO2calculations. The project team will recruit someone to do this verification.4.2 Task 2: Desk StudyBased on the number of sales and the product types that have been sold, the potential CO2reductions will need to be calculated. Where possible the project team will provide specificinformation about the products that have been sold, of this is not available the consultant will beasked to take a sample of some of these sales in order to establish the most common product type.Assumptions need to be defined how the formula to calculate the potential Co2 will be applied on tototal database of SMEs bought EE/WS products, based on the representative sample of SME’s4.3 Task 3: SME sampleAfter the desk study, a sample of SMEs will be interviewed/visited in order to establish whether theprojects are still in use, and if they are actually as energy and water saving as has been calculated. 2
  • 3. This is verify the results of the desk study, and at the same time to establish the actual use of theproducts in practice.4.4 Task 4: Stakeholder consultationDuring the project period many people have been reached with information on EE and WS benefits,and have been informed about the effect on the environment. For those people that have notactually bought products, it is interesting to assess whether the project has influenced their level ofawareness about the positive impact EE and WS products have on the environment. This is more of aqualitative aspect of the study, and the goal will be to see whether their knowledge about this topichas increased as a result of their involvement with the project. The stakeholder consultation willhave 2 components; (1) Associations, Other projects, Policy level stakeholders and (2) SMEs that haveparticipated or have been reached by our activities, but have not bought any energy efficient orwater saving equipment.4.5 Task 5: Draft Report & Peer ReviewBased on the information gathered above this will be presented in a report to the project partnersand a reference committee for peer reading. Feedback from the review process will be incorporatedinto the final report.4.6 Task 6: Final ReportThe final report will be the draft report including the processed feedback from peer reviewers andalso includes all information from the preceding steps as annexes to the report. Also a latest updatednumber of SME’s that bought EE/WS products during April - June period (and provided midst July)need to be incorporated in the final calculations The consultant will also make a short summary ofthe final report, and a power point presentation of the summary. This will be used by the projectteam to present the findings in meetings, and should therefore have a professional design.The Potential environmental impact need to be totalized and split per product and per technologysupplier.Weeks 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16MethodologyDesk studySME sampleStakeholder consultationDraft report and peer reviewFinal reportNote: we will have 2 steps: the initial calculations based on the April consolidated view, and then anupdate based on the July numbers. I.e. in August the calculations need to be refreshed to incorporatethe April-June sales numbers.5. DeliverablesThe consultant will be required to deliver the following project outputs:Task 1 Item 1 Inception report –incl. proposed changes to the scope of work, 25 May 2013 theoretical framework/methodologyTask 2 Item 2 Results desk study 29 June 2013 3
  • 4. Task 3 Item 3 Results SME sample 29 June 2013Task 4 Item 4 Results stakeholder consultation 29 June 2013Task 5 Item 5 Draft Report 20 July 2013Task 6 Item 6 Final Report 16 Aug 20136. Coordination and ReportingThe consultant will report to the responsible project team member of the MEET-BIS project, to beannounced at a later point in time. All documentation is to be provided in English.Consultants are encouraged to form consortia to combine expertise.7. Profile of the Expert/s: Experience and QualificationsProposals will be accepted from either individual consultants meeting all of the requirements below,or from a consulting firm which is able to field a team of specialists meeting the same requirements.The consultants’ team should include experts with:  Masters degree or equivalent in Environment, Energy or related fields;  Extensive experience with CO2 calculations;  Extensive experience with evaluations of energy and environment projects;  Experience/knowledge about EE/WS in Vietnam;  Fluent in English and Vietnamese.8. Proposal submission The proposal should clearly indicate the proposed approach and include a work plan, as well as CVs and a budget. Maximum number of pages for the approach and work plan is 5 pages. The proposal should be send to Ms. Van Anh, by email: anh.do@meet-bis.vn. Questions can be asked latest 7 April 2013 Deadline for sending the proposal is 14 April 2013. Planned schedule of shortlisting is April 15-16, Notifications on 17 April and presentation of proposals on Thursday 18 April. Please keep this date available Starting date of the project is scheduled on 1 May 20139. Other Provisions Funding from EU Switch Asia should be acknowledged in relevant project-related documents and publicity (consult with the project team concerning issues and use of logos and corporate design). The MEET-BIS project team will provide the consultant with a format for the evaluation report and the power point presentation. 4