Update from the Secretariat
Kate Hoeppel, Senior Supervisor, Youth Exchange, RI
Evanston, IL, USA
TITLE | 2
Youth Service – The Fifth Avenue of Service
TITLE | 3
Our Programs for Young Leaders
Interact 12-18 Rotaract 18-30
Rotary Youth Exchange 15-19
New Generations Service...
TITLE | 4
Your Team at the Secretariat
• John Hewko, General Secretary
• Michele Berg, Chief Officer, Programs and Member ...
TITLE | 5
What is the role of staff?
• Implement Board policy
– Certification establishes minimum standards
• Provide reso...
TITLE | 6
2012-13 Youth Exchange Statistics
TITLE | 7
Overall Program Participation
Type of Exchange Exchanges
Reported
% of Total
Exchanges
Long-term 5,513 72%
Short...
TITLE | 8
Survey Response Rate
Geographic Area Response Rate
Africa 75%
Asia 68%
Europe 70%
North America 80%
Oceania 61%
...
TITLE | 9
Historical Analysis of Total Exchanges from 2009-2013
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
South America Oceani...
TITLE | 1 0
Long-term Exchange
TITLE | 11
Long-term Exchanges Worldwide
0%
5%
10%
15%
20%
25%
30%
35%
Africa Asia Europe North America Oceania South Amer...
TITLE | 12
Long-term Exchanges by Country
United States
22%
Brazil
11%
France
8%
Mexico
8%Germany
6%
Canada
4%
Belgium
4%
...
TITLE | 1 3
Short-term Exchange
TITLE | 14
Short-term Exchanges Worldwide
0%
10%
20%
30%
40%
50%
60%
Africa Asia Europe North America Oceania South Americ...
TITLE | 15
Short-term Exchanges by Country
United States
15%
Germany
9%
France
7%
Brazil
6%
Denmark
6%
Finland
6%
Korea
5%...
TITLE | 16
District Participation by Type of Short-term Exchange
Homestay
66%
General Camp
17%
Tour
7%
Family Camp
5%
Othe...
TITLE | 1 7
Early Returns
TITLE | 18
Early Returns as a Percentage of Total Exchanges
TITLE | 19
Early Returns by Region
0%
5%
10%
15%
20%
25%
30%
35%
Africa Asia Europe North America Oceania South America
1%...
TITLE | 20
Early Returns as Percentage of Regional Total Exchanges
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Africa Asia E...
TITLE | 21
Early Returns by Country
United States
24%
Brazil
11%
Germany
8%
France
7%
Denmark
7%
Canada
6%
Argentina
4%
Ja...
TITLE | 22
Early Returns as Percentage of Country Totals
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
12%
10%
6% 6% 6% 5%
5% ...
TITLE | 23
Most Common Reported Causes of Early Returns
0 20 40 60 80 100 120
Other
Sudden illness or injury
School requir...
TITLE | 24
Most Important Causes of Early Returns
0 20 40 60 80 100 120
School requirements in home country
Problems with ...
TITLE | 25
Certification Update
TITLE | 2 6
Youth Exchange Certification – Year 8
• 89% districts certified
• Annual renewal process
• Outbound-only certi...
TITLE | 2 7
Recertification – strengthening district policies
• Recertification approx. every 6 years
• Review of district...
TITLE | 2 8
Required Reporting to RI
• Inbound student data
– All types of exchanges
– Any convenient format: scans of Gua...
TITLE | 2 9
Program Evaluations
• Staff continue to perform 4-5 onsite program
evaluations each year
• Opportunity to ensu...
TITLE | 30
Rotary Miles Contest
TITLE | 3 1
Program Evaluations
The United Charity Miles competition
• In 2013-14, four students were awarded with round-
...
TITLE | 3 2
• Youth Exchange Workgroup Site
– RI publications
– Training materials
– YEO Directory
• Youth Exchange Bi-mon...
TITLE | 33
Questions?
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2014 Youth Exchange Officers Preconvention Update from RI

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Presentation given by Rotary International Staff Member, Kate Hoeppel, Senior Youth Exchange Supervisor

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2014 Youth Exchange Officers Preconvention Update from RI

  1. 1. Update from the Secretariat Kate Hoeppel, Senior Supervisor, Youth Exchange, RI Evanston, IL, USA
  2. 2. TITLE | 2 Youth Service – The Fifth Avenue of Service
  3. 3. TITLE | 3 Our Programs for Young Leaders Interact 12-18 Rotaract 18-30 Rotary Youth Exchange 15-19 New Generations Service Exchange Rotary Youth Leadership Awards (RYLA)
  4. 4. TITLE | 4 Your Team at the Secretariat • John Hewko, General Secretary • Michele Berg, Chief Officer, Programs and Member Services • Victor Barnes, Director, Programs & Grants • Sharon Cyr, Manager, Programs • Adam Doty, Manager, New Generations Programs • Kate Hoeppel, Senior Supervisor, Youth Exchange • Tom Woods, Senior Coordinator, Youth Exchange • Jessica Borrego, Compliance & Reporting Coordinator, Youth Exchange • Lauren Ribant, Service Coordinator, Youth Exchange youthexchange@rotary.org
  5. 5. TITLE | 5 What is the role of staff? • Implement Board policy – Certification establishes minimum standards • Provide resources and support to Rotarians – Facilitate partnerships and communication – Promote best practices – Assist with challenging issues • Serve as general program contact – Connecting interested students with their local programs – Global promotions • Support the RI Youth Exchange Committee
  6. 6. TITLE | 6 2012-13 Youth Exchange Statistics
  7. 7. TITLE | 7 Overall Program Participation Type of Exchange Exchanges Reported % of Total Exchanges Long-term 5,513 72% Short-term 2,113 28% TOTAL 7,626 100% Long-term 72% Short-term 28%
  8. 8. TITLE | 8 Survey Response Rate Geographic Area Response Rate Africa 75% Asia 68% Europe 70% North America 80% Oceania 61% South America 72% WORLDWIDE 73%
  9. 9. TITLE | 9 Historical Analysis of Total Exchanges from 2009-2013 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% South America Oceania North America Europe Asia Africa %TotalExchanges 2009-10* 2010-11 2011-12 2012-13
  10. 10. TITLE | 1 0 Long-term Exchange
  11. 11. TITLE | 11 Long-term Exchanges Worldwide 0% 5% 10% 15% 20% 25% 30% 35% Africa Asia Europe North America Oceania South America 0% 10% 34% 34% 4% 18% %Long-termexchanges
  12. 12. TITLE | 12 Long-term Exchanges by Country United States 22% Brazil 11% France 8% Mexico 8%Germany 6% Canada 4% Belgium 4% Taiwan 4% Denmark 4% Argentina 3% Other (36 countries) 26%
  13. 13. TITLE | 1 3 Short-term Exchange
  14. 14. TITLE | 14 Short-term Exchanges Worldwide 0% 10% 20% 30% 40% 50% 60% Africa Asia Europe North America Oceania South America 4% 10% 56% 20% 2% 8% %Short-termexchanges
  15. 15. TITLE | 15 Short-term Exchanges by Country United States 15% Germany 9% France 7% Brazil 6% Denmark 6% Finland 6% Korea 5% Turkey 4% South Africa 4% Italy 4% Other (30 countries) 34%
  16. 16. TITLE | 16 District Participation by Type of Short-term Exchange Homestay 66% General Camp 17% Tour 7% Family Camp 5% Other 5%
  17. 17. TITLE | 1 7 Early Returns
  18. 18. TITLE | 18 Early Returns as a Percentage of Total Exchanges
  19. 19. TITLE | 19 Early Returns by Region 0% 5% 10% 15% 20% 25% 30% 35% Africa Asia Europe North America Oceania South America 1% 11% 34% 33% 4% 17% %EarlyReturns
  20. 20. TITLE | 20 Early Returns as Percentage of Regional Total Exchanges 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Africa Asia Europe North America Oceania South America 2% 4% 3% 4% 4% 4% EarlyReturnsas%ofRegionalTotal
  21. 21. TITLE | 21 Early Returns by Country United States 24% Brazil 11% Germany 8% France 7% Denmark 7% Canada 6% Argentina 4% Japan 4% Mexico 4% Taiwan 4% Australia 3% Switzerland 3% Other (18 countries) 15%
  22. 22. TITLE | 22 Early Returns as Percentage of Country Totals 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% 12% 10% 6% 6% 6% 5% 5% 5% 4% 4% 4% 4% %ofCountry'sTotalExchanges
  23. 23. TITLE | 23 Most Common Reported Causes of Early Returns 0 20 40 60 80 100 120 Other Sudden illness or injury School requirements in home country Rule violation: unauthorized travel Rule violation: romantic involvement School problems Problems with host club Breach of law Rule violation: drug/alcohol use Inactivity in school or the community Problems with host family Rule violation: other Prior medical or psychological condition Homesickness Very Important Important Somewhat Important
  24. 24. TITLE | 24 Most Important Causes of Early Returns 0 20 40 60 80 100 120 School requirements in home country Problems with host club Problems with host family Rule violation: unauthorized travel Other Rule violation: romantic involvement Rule violation: other Sudden illness or injury School problems Inactivity in school or the community Rule violation: drug/alcohol use Prior medical or psychological condition Breach of law Homesickness Very Important Important Somewhat Important
  25. 25. TITLE | 25 Certification Update
  26. 26. TITLE | 2 6 Youth Exchange Certification – Year 8 • 89% districts certified • Annual renewal process • Outbound-only certified districts: • India: 3020, 3051, 3052, 3053, 3281, 3282, • Africa: 9110 (Nigeria), 9212(Ethiopia and Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles; Reunion and Mayotte are fully certified) • East Timor: 9500 • Newly certified district: 3240 (India)
  27. 27. TITLE | 2 7 Recertification – strengthening district policies • Recertification approx. every 6 years • Review of district policy, incorporation, and general liability insurance documents • Review of any required or recommended student travel insurance policies • Outcomes: – Improved documentation – Reduction of alternatives to Board requirements such as criminal background checks – Opportunity to share best practices
  28. 28. TITLE | 2 8 Required Reporting to RI • Inbound student data – All types of exchanges – Any convenient format: scans of Guarantee Forms, spreadsheets, etc. – Before or shortly after the exchange begins • Any serious student incident – Includes early returns • Annual survey
  29. 29. TITLE | 2 9 Program Evaluations • Staff continue to perform 4-5 onsite program evaluations each year • Opportunity to ensure compliance with certification requirements an share best practices and strengthen overall program • Some general findings: – Youth Exchange builds and retains membership – Early communication of problems – Succession planning in key roles – Club motivation and compliance
  30. 30. TITLE | 30 Rotary Miles Contest
  31. 31. TITLE | 3 1 Program Evaluations The United Charity Miles competition • In 2013-14, four students were awarded with round- trip airfare • In 2014-15, six students will be awarded! – Studying in Japan, Germany, USA, Brazil, and Ecuador – One student remains to be selected from southern hemisphere This December… vote early – vote often!
  32. 32. TITLE | 3 2 • Youth Exchange Workgroup Site – RI publications – Training materials – YEO Directory • Youth Exchange Bi-monthly e-Newsletter • www.slideshare.net/Rotary_International/ • www.rotary.org youthexchange@rotary.org Available Resources
  33. 33. TITLE | 33 Questions?

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