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Building Workflows For Digitisation and Digital Preservation –A Case Study:  Images for the Future
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Building Workflows For Digitisation and Digital Preservation –A Case Study: Images for the Future

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Presentation given by Tom de Smet (Netherlands Institute for Sound and Vision) at Screening the Future conference, March 14-15 at the Netherlands Institute for Sound and Vision in Hilversum

Presentation given by Tom de Smet (Netherlands Institute for Sound and Vision) at Screening the Future conference, March 14-15 at the Netherlands Institute for Sound and Vision in Hilversum


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  • 1. Building Workflows For Digitisation and Digital Preservation –A Case Study Images for the Future
  • 2. Introduction – The Project
  • 3. Key steps in workflow planning
    • Research: build up the required knowledge
    • Pilot testing
    • Get a clear idea of the entire preferred workflow
    • Tendering procedure and selection
    • Setting up the work process: take your time
    • Monitoring
    • Building a Partnership
  • 4. Research
  • 5. Research
  • 6. Research
  • 7. Key steps in workflow planning
    • Research: build up the required knowledge
    • Pilot testing (requirements + costs)
    • Get a clear idea of the entire preferred workflow
    • Tendering procedure and selection
    • Setting up the work process: take your time
    • Monitoring
    • Building a Partnership
  • 8. Research Outcomes
    • E n d of 2010 migration from SD to HD (from video only to data + video)
    • Internal (1/3 rd ) and extern (2/3 rd ) digitisation
    • Preparation of film (if applicable) by digitising party
    • Digital Master in DPX format
    • BW as single channel (less storage); technical grading + LUT storage
    • Access and delivery format is XDCAM HD422
    • Resolutions 2K and HD, depending on source material
    • Colourspace of scanner (“native”)
    • Managed storage of files (DPX as of mid 2011)
    • Most importantly: iMMix catalogue is starting point of entire workflow. This enables ‘xml-only communication’ with vendor
  • 9. Key steps in workflow planning
    • Research: build up the required knowledge
    • Pilot testing
    • Get a clear idea of the entire preferred workflow
    • Tendering procedure and selection
    • Setting up the work process: take your time
    • Monitoring
    • Building a Partnership
  • 10. SD Workflow
  • 11. SD Metadata as Excel TD-NO K/M/G can image sound film no position title date length (min) length (meters) 101415 K 67618 A B A1   VIJF MINUTEN BEDENKTIJD   4.48 51.69 101415 K 67619 A B A1   VIJF MINUTEN BEDENKTIJD   4.46 51.46 101415 K 67620 A B A1   VOOR ALLE ZEKERHEID   6.04 69.69 101415 K 67622 A B A1   VIJF MINUTEN BEDENKTIJD   4.14 47.77 101415 K 67623 A B A1   VIJF MINUTEN BEDENKTIJD   4.18 48.23                     101817 K 67626 A B A1   VIJF MINUTEN BEDENKTIJD   4.55 52.50 101817 K 67642 A B A1   STUIF ES IN   7.20 83.07 101817 K 67658 A A A1   VIJF MINUTEN BEDENKTIJD   4.02 46.38 101817 K 67687 A A A1   STUDIO SPORT LEADER   0.18 2.08 101817 K 67690 A A A1   STUDIO SPORT   2.30 26.54 101817 K 67691 A A A1   STUDIO SPORT   2.35 27.11 101817 K 67695 A B A1   STUDIO SPORT   4.03 46.50                     101818 K 67748 A B A1   PANORAMIEK   10.42 120.23 101818 K 67749 A B A1   SESAMSTRAAT   7.10 81.92                     101819 K 67759 A B A1   HIER PARIJS HIER JAN BRUSSE   9.48 109.38 101819 K 67808 A B A1   KENMERK   4.17 48.11 101819 K 67811 A A A1   FILM VAN OME WILLEM   1.19 13.73 101819 K 67812 A A A1   FILM VAN OME WILLEM   2.27 26.19 101819 K 67813 A A A1   FILM VAN OME WILLEM   2.12 24.46 101819 K 67817 A A A1   FILM VAN OME WILLEM   2.47 28.50                    
  • 12. HD Workflow
  • 13. Overview of S&V xml. flow
  • 14. Key steps in workflow planning
    • Research: build up the required knowledge
    • Pilot testing
    • Get a clear idea of the entire preferred workflow
    • Tendering procedure and selection
    • Setting up the work process: take your time
    • Monitoring
    • Building a Partnership
  • 15. Key steps in workflow planning
    • Research: build up the required knowledge
    • Pilot testing
    • Get a clear idea of the entire preferred workflow
    • Tendering procedure and selection
    • Setting up the work process: take your time
    • Monitoring
    • Building a Partnership
  • 16. Workflow Diagram
  • 17. Workflow Manager – Deluxe 142
  • 18. Key steps in workflow planning
    • Research: build up the required knowledge
    • Pilot testing
    • Get a clear idea of the entire preferred workflow
    • Tendering procedure and selection
    • Setting up the work process: take your time
    • Monitoring
    • Building a Partnership
  • 19. Key steps in workflow planning
    • Research: build up the required knowledge
    • Pilot testing
    • Get a clear idea of the entire preferred workflow
    • Tendering procedure and selection
    • Setting up the work process: take your time
    • Monitoring
    • Building a Partnership
  • 20. When to Involve a Vendor
    • Pilot testing stage – never let the procurement be the answer to your questions! Get them answered before!
    • Tender responses & Vendor selection
    • Setting up the work process
    • Monitoring
    • Partnership
  • 21. Hindsight
    • Keep Specifications as simple as possible
    • Source content information as thorough as possible
    • Synchronise developments on both sides
    • QC processes for media & metadata