Building Workflows For Digitisation and Digital Preservation –A Case Study Images for the Future
Introduction – The Project
Key steps in workflow planning  <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing </li></u...
Research
Research
Research
Key steps in workflow planning  <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing (require...
Research Outcomes <ul><li>E n d of 2010 migration from SD to HD (from video only to data + video) </li></ul><ul><li>Intern...
Key steps in workflow planning  <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing </li></u...
SD Workflow
SD Metadata as Excel  TD-NO K/M/G can image sound film no position title date length  (min) length  (meters) 101415 K 6761...
HD Workflow
Overview of S&V xml. flow
Key steps in workflow planning  <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing </li></u...
Key steps in workflow planning  <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing </li></u...
Workflow Diagram
Workflow Manager – Deluxe 142
Key steps in workflow planning  <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing </li></u...
Key steps in workflow planning  <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing </li></u...
When to Involve a Vendor  <ul><li>Pilot testing stage – never let the procurement be the answer to your questions! Get the...
Hindsight <ul><li>Keep Specifications as simple as possible </li></ul><ul><li>Source content information as thorough as po...
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Building Workflows For Digitisation and Digital Preservation –A Case Study: Images for the Future

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Presentation given by Tom de Smet (Netherlands Institute for Sound and Vision) at Screening the Future conference, March 14-15 at the Netherlands Institute for Sound and Vision in Hilversum

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Building Workflows For Digitisation and Digital Preservation –A Case Study: Images for the Future

  1. 1. Building Workflows For Digitisation and Digital Preservation –A Case Study Images for the Future
  2. 2. Introduction – The Project
  3. 3. Key steps in workflow planning <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing </li></ul><ul><li>Get a clear idea of the entire preferred workflow </li></ul><ul><li>Tendering procedure and selection </li></ul><ul><li>Setting up the work process: take your time </li></ul><ul><li>Monitoring </li></ul><ul><li>Building a Partnership </li></ul>
  4. 4. Research
  5. 5. Research
  6. 6. Research
  7. 7. Key steps in workflow planning <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing (requirements + costs) </li></ul><ul><li>Get a clear idea of the entire preferred workflow </li></ul><ul><li>Tendering procedure and selection </li></ul><ul><li>Setting up the work process: take your time </li></ul><ul><li>Monitoring </li></ul><ul><li>Building a Partnership </li></ul>
  8. 8. Research Outcomes <ul><li>E n d of 2010 migration from SD to HD (from video only to data + video) </li></ul><ul><li>Internal (1/3 rd ) and extern (2/3 rd ) digitisation </li></ul><ul><li>Preparation of film (if applicable) by digitising party </li></ul><ul><li>Digital Master in DPX format </li></ul><ul><li>BW as single channel (less storage); technical grading + LUT storage </li></ul><ul><li>Access and delivery format is XDCAM HD422 </li></ul><ul><li>Resolutions 2K and HD, depending on source material </li></ul><ul><li>Colourspace of scanner (“native”) </li></ul><ul><li>Managed storage of files (DPX as of mid 2011) </li></ul><ul><li>Most importantly: iMMix catalogue is starting point of entire workflow. This enables ‘xml-only communication’ with vendor </li></ul>
  9. 9. Key steps in workflow planning <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing </li></ul><ul><li>Get a clear idea of the entire preferred workflow </li></ul><ul><li>Tendering procedure and selection </li></ul><ul><li>Setting up the work process: take your time </li></ul><ul><li>Monitoring </li></ul><ul><li>Building a Partnership </li></ul>
  10. 10. SD Workflow
  11. 11. SD Metadata as Excel TD-NO K/M/G can image sound film no position title date length (min) length (meters) 101415 K 67618 A B A1   VIJF MINUTEN BEDENKTIJD   4.48 51.69 101415 K 67619 A B A1   VIJF MINUTEN BEDENKTIJD   4.46 51.46 101415 K 67620 A B A1   VOOR ALLE ZEKERHEID   6.04 69.69 101415 K 67622 A B A1   VIJF MINUTEN BEDENKTIJD   4.14 47.77 101415 K 67623 A B A1   VIJF MINUTEN BEDENKTIJD   4.18 48.23                     101817 K 67626 A B A1   VIJF MINUTEN BEDENKTIJD   4.55 52.50 101817 K 67642 A B A1   STUIF ES IN   7.20 83.07 101817 K 67658 A A A1   VIJF MINUTEN BEDENKTIJD   4.02 46.38 101817 K 67687 A A A1   STUDIO SPORT LEADER   0.18 2.08 101817 K 67690 A A A1   STUDIO SPORT   2.30 26.54 101817 K 67691 A A A1   STUDIO SPORT   2.35 27.11 101817 K 67695 A B A1   STUDIO SPORT   4.03 46.50                     101818 K 67748 A B A1   PANORAMIEK   10.42 120.23 101818 K 67749 A B A1   SESAMSTRAAT   7.10 81.92                     101819 K 67759 A B A1   HIER PARIJS HIER JAN BRUSSE   9.48 109.38 101819 K 67808 A B A1   KENMERK   4.17 48.11 101819 K 67811 A A A1   FILM VAN OME WILLEM   1.19 13.73 101819 K 67812 A A A1   FILM VAN OME WILLEM   2.27 26.19 101819 K 67813 A A A1   FILM VAN OME WILLEM   2.12 24.46 101819 K 67817 A A A1   FILM VAN OME WILLEM   2.47 28.50                    
  12. 12. HD Workflow
  13. 13. Overview of S&V xml. flow
  14. 14. Key steps in workflow planning <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing </li></ul><ul><li>Get a clear idea of the entire preferred workflow </li></ul><ul><li>Tendering procedure and selection </li></ul><ul><li>Setting up the work process: take your time </li></ul><ul><li>Monitoring </li></ul><ul><li>Building a Partnership </li></ul>
  15. 15. Key steps in workflow planning <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing </li></ul><ul><li>Get a clear idea of the entire preferred workflow </li></ul><ul><li>Tendering procedure and selection </li></ul><ul><li>Setting up the work process: take your time </li></ul><ul><li>Monitoring </li></ul><ul><li>Building a Partnership </li></ul>
  16. 16. Workflow Diagram
  17. 17. Workflow Manager – Deluxe 142
  18. 18. Key steps in workflow planning <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing </li></ul><ul><li>Get a clear idea of the entire preferred workflow </li></ul><ul><li>Tendering procedure and selection </li></ul><ul><li>Setting up the work process: take your time </li></ul><ul><li>Monitoring </li></ul><ul><li>Building a Partnership </li></ul>
  19. 19. Key steps in workflow planning <ul><li>Research: build up the required knowledge </li></ul><ul><li>Pilot testing </li></ul><ul><li>Get a clear idea of the entire preferred workflow </li></ul><ul><li>Tendering procedure and selection </li></ul><ul><li>Setting up the work process: take your time </li></ul><ul><li>Monitoring </li></ul><ul><li>Building a Partnership </li></ul>
  20. 20. When to Involve a Vendor <ul><li>Pilot testing stage – never let the procurement be the answer to your questions! Get them answered before! </li></ul><ul><li>Tender responses & Vendor selection </li></ul><ul><li>Setting up the work process </li></ul><ul><li>Monitoring </li></ul><ul><li>Partnership </li></ul>
  21. 21. Hindsight <ul><li>Keep Specifications as simple as possible </li></ul><ul><li>Source content information as thorough as possible </li></ul><ul><li>Synchronise developments on both sides </li></ul><ul><li>QC processes for media & metadata </li></ul>
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