Tempus PROMIS Work Packages

J.-M. Adam, D. Bardou, Project Coordinators
Kick-off Meeting, Grenoble, March 2014

Outline
 Introduction
 WP1: Creation of ISC Master Degrees
 WP2: Quality of Master Degrees Network
 WP3: Professionalization of Master Degrees
 WP4: Internationalization and Student Mobility
 WP5: Network Sustainability
 WP6: Dissemination and Results Communication
 WP7: Quality Assurance
 WP8: Permanent Project Management
 Conclusion

Introduction
 These slides present a synthesis of the work
packages and the work plan as they were submitted
for answering the Tempus call.
 The project submission was written about one year
ago by the project coordinators
 The contents of this presentation is subject to
changes:
 the timeline is yet not strictly respected.
 the project has to become the project of all partners!
 Don’t hesitate to interrupt and give your own remarks
and comments!

Work Package 1
WP1: Creation of New ISC Master Degrees
WP2: Quality of Master Degrees Network
WP3: Professionalization of Master Degrees
WP4: Internationalization and Student Mobility
WP5: Network Sustainability
WP6: Dissemination and Results Communication
WP7: Quality Assurance
WP8: Project Management
2014 2015 2016

Work Package 1
 WP1: Creation of new ISC Master Degrees in
each Central Asia country
 Specific objective: Geographical extension of the
ERAMIS network
 Results Indicators:
 Ministry accreditations for the new master’s
degrees
 Number of enrolled students
 December 2013 – October 2015

WP1: Outcome 1.1
 Needs analysis in employment areas concerned by
creation of ISC master degrees, report on company
needs and expectations
 Indicators of progress:
 Number of the companies surveyed
 List of skills sought by local companies in ICT field
 Expectations/Risks:
 Needs analysis proves relevance of new master’s degrees
 Educational teams, students and professionals are
interested in this master’s degree
 Low demand for graduates in field of informatics

WP1: Outcome 1.1 Activities
 1.1.1: Preparatory meeting for diagnosis of
needs
 1.1.2: Setting up of working group and
appointment of person in charge of needs
analysis
 1.1.3: Carrying out of a survey of companies to
learn about ICT skills they seek
 1.1.4: Presentation of results and their validation
at second coordination meeting, publication and
printing of report

Work Package 1 Summary
1.1.3 (12)
2014 2015 2016
1.1.1 (1 week)
1.1.2 (1 week)
1.1.4 (1 week)
Prep. meeting for diag. of needs
Setting up needs analysis
Survey of companies
2nd coordination meeting

WP1: Outcome 1.2
 Creation of new master’s degrees: accreditation
applications, educational teams, syllabi, master’s
degree launch
 Accreditation applications for master’s degrees
 Accreditation notification for new master’s degrees
(ministry)
 New educational teams
 Detailed syllabi
 Number of candidates applying to master’s degrees
 Number of accepted candidates

WP1: Outcome 1.2
 Creation of new master’s degrees: accreditation
applications, educational teams, syllabi, master’s
degree launch
 Expectations/Risks
 All master’s degrees are accredited by relevant
ministries in each country
 Considerable period of time for accreditation of
master’s degrees at institutional level delaying their
launch
 Non-recognition of profiles with double or multiple
skills
 Lack of interest for this domain among students.

 1.2.1: Constitution of educational teams
 1.2.2: Definition of pedagogical organization for
new master’s degrees
 1.2.3: Detailed definition of syllabi
 1.2.4: Preparation of accreditation applications
and accreditation by relevant ministries
 1.2.5: Student recruitment and launching of
master’s degrees

1.1.3 (12)
1.2.1 (8 weeks)
1.2.2 (8 weeks)
1.2.3 (12 weeks)
1.2.4 (10 weeks)
2014 2015 2016
1.1.1 (1 week)
1.1.2 (1 week)
1.1.4 (1 week)
1.2.5 (4 weeks)
Survey of companies
Educational teams
Pedagogical organization
Detailed syllabi
Accreditation
Launching of degrees

WP1: Outcome 1.3
 Materials and software necessary to create
master degrees and network
 Installed materials and software

 1.3: Quote requests, selection of best business
propositions, purchase of equipment

1.1.3 (12)
1.2.1 (8 weeks)
1.2.2 (8 weeks)
1.2.3 (12 weeks)
1.2.4 (10 weeks)
1.3 (8 weeks)
2014 2015 2016
1.1.1 (1 week)
1.1.2 (1 week)
1.1.4 (1 week)
1.2.5 (4 weeks)
Survey of companies
Educational teams
Pedagogical organization
Detailed syllabi
Accreditation
Launching of degrees
Equipment

Work Package 2
2014 2015 2016

Work Package 2
 WP2: High quality network of ISC Master
Degrees
 Specific objective: Development of high quality
courses in ERAMIS network
 Synchronization of common core courses in
each semester
 Number of students who succeed in degrees
 June 2014 – November 2016

WP2: Outcome 2.1
 Development and sharing of course material and
other pedagogical resources in English, in Russian
and local languages inside ERAMIS network
 Number of organized thematic and methodological
course sessions
 Number of training and distance seminars
 Number of teachers trained in Europe
 Quantity of course material in Russian, in English and in
local languages
 Quantity of course material shared and used by partners

WP2: Outcome 2.1
 Development and sharing of course material and
other pedagogical resources in English, in Russian
and local languages inside ERAMIS network
 Expectations/Risks:
 Course material for common core courses is created in
English/Russian/local languages and shared on common
virtual platform
 Unfavorable contextual factors for mobility of teachers:
visa deadlines/visa refusal, etc
 Low involvement of teachers in production of course
material in English

 2.1.1: Organization of thematic and
methodological training sessions for each course
of master degrees
 2.1.2: Refinement and sharing of syllabi,
associated practical exercises and evaluation
methods in partner countries and in EU
 2.1.3: Development of course material in English,
Russian and possibly in a local language
 2.1.4: Creating and uploading a pedagogical
document database online

2.1.3 (40 weeks)
2014 2015 2016
2.1.1 (20 weeks)
2.1.2 (20 weeks)
2.1.4 (10 weeks)
Training sessions
Refinement of syllabi
Course material
Pedagogical
database

WP2: Outcome 2.2
 Implementation of reverse teaching
 Time devoted to courses
 Time devoted to practical
 Acceptance of reverse teaching by the partners
 Failure to acknowledge reverse teaching

 2.2.1: Uploading master degree courses on e-
Learning platform
 2.2.2: Organization of courses through reverse
teaching

2.1.3 (40 weeks)
2.2.1 (10 weeks)
2.2.2 (40 weeks)
2014 2015 2016
2.1.1 (20 weeks)
2.1.2 (20 weeks)
2.1.4 (10 weeks)
Training sessions
Course material
Pedagogical
databaseUploading courses
Reverse teaching

WP2: Outcome 2.3
 Sharing of optional distance courses (e-Learning
and video-conference) + commons courses
 Number of shared, optional distance courses
 Course material for optional courses is created in
English/Russian/local languages and shared on
common virtual platform
material in English

 2.3.1: Opening of certain optional courses to
network students
 2.3.2: Validation of shared optional courses in
master degrees’ rules and regulations
 2.3.3: Organization of training seminars for
network teachers and students at Central Asian
universities

2.1.3 (40 weeks)
2.2.1 (10 weeks)
2.2.2 (40 weeks)
2.3.2 (4 weeks)
2.3.3 (8 weeks)
2014 2015 2016
2.1.1 (20 weeks)
2.1.2 (20 weeks)
2.1.4 (10 weeks)
2.3.1 (8 weeks)
Training sessions
Course material
Pedagogical
Reverse teaching
Opening optional courses
Validation of
shared courses
Training seminars

WP2: Outcome 2.4
 Quality assurance process for degrees’ evaluation
 Number of test questions created
 Implementation of evaluation platform
 Published evaluation results
 Course material for optional courses is created in
English/Russian/local languages and shared on common
virtual platform
material in English

 2.4.1: Uploading test online for evaluation of
knowledge and skills acquired by students
 2.4.2: Evaluation of network students

2.1.3 (40 weeks)
2.2.1 (10 weeks)
2.2.2 (40 weeks)
2.3.2 (4 weeks)
2.3.3 (8 weeks)
2.4.2 (15 weeks)
2014 2015 2016
2.1.1 (20 weeks)
2.1.2 (20 weeks)
2.1.4 (10 weeks)
2.4.1 (16 weeks)
2.3.1 (8 weeks)
Training sessions
Course material
Pedagogical
Reverse teaching
Opening optional courses
Validation of
shared courses
Training seminars
Uploading tests
Evaluation of students

Work Package 3
2014 2015 2016

Work Package 3
 WP3: Professionalization of Master Degrees
 Specific objective: Professionalization of master degrees
by interacting with economic environment
 Integration of professionals to educational teams of master
degrees
 Number of new master’s degrees offering apprenticeships
 Number of legally binding apprenticeship contracts
 Number of students in apprenticeships recruited after finishing
their master’s degree
 Number of new collaborations between universities and
companies
 September 2014 – November 2016

WP3: Outcome 3.1
 Creation of a department in charge of
Apprenticeship and Corporate Relations (ACR)
 Number of new ACR departments
 Operational ACR departments are created at each
university
 Active participation of ACR department in raising
awareness among professionals and mobilizing them to
take part in teaching process
 Rigidity at institutional level can delay creation of ACR
departments at universities

 3.1: Creation of an ACR department in charge of
Apprenticeship and Corporate Relations in each
Central Asia university

2014 2015 2016
3.1 (10 weeks) ACR departments

WP3: Outcome 3.2
 Development of courses by company employees
integrated into educational teams
 Number of professionals taking part in courses
 Number of courses taught by professionals
 Professionals becoming part of educational teams
and developing courses in close partnership with
teachers
 Lack of interest among professionals to teach in
master’s degree

 3.2.1: Selection of companies involved in
production of courses
 3.2.2: Production of course material involving
professionals

2014 2015 2016
3.1 (10 weeks)
3.2.1 (6 weeks)
3.2.2 (8 weeks)
ACR departments
Selection of companies
Course materials

WP3: Outcome 3.3
 Practical internships in companies
 Number of completed industrial internships
 Professional internships are widespread.
Educational teams and professionals are highly
involved in internships monitoring
 Low involvement of industrial partners in creating
good conditions for successful internships

 3.3.1: Preparation of students for internship and
job research
 3.3.2: Signature of internship agreements

3.3.1
2014 2015 2016
3.1 (10 weeks)
3.2.1 (6 weeks)
3.2.2 (8 weeks)
3.3.2
ACR departments
Course materials
Preparation for internships
Internship agreements
(2 weeks)
(6 weeks)

WP3: Outcome 3.4
 Second year in apprenticeship
 Number of students in apprenticeships
 Organization of second year in alternate training
(apprenticeship) launched. Educational teams and
professionals are highly involved in teaching
process
 Difficulties to integrate the concept of apprenticeship
in second year of master degree. Non-recognition at
institutional level

 3.4.1: Pedagogical organization of second year
in apprenticeship
 3.4.2: Signature of agreements on
apprenticeships with partner companies

3.3.1
3.4.1 (12 weeks)
2014 2015 2016
3.1 (10 weeks)
3.2.1 (6 weeks)
3.2.2 (8 weeks)
3.4.2 (10 weeks)
3.3.2
ACR departments
Course materials
Organization of apprenticeship
Apprenticeship agreements
(2 weeks)
(6 weeks)

WP3: Outcome 3.5
 Successful entry into workforce
 Number of students employed within 3 months after
obtaining diploma

 No activities specified in the project but it implies
the monitoring of the future of graduated
students

3.3.1
3.4.1 (12 weeks)
2014 2015 2016
3.1 (10 weeks)
3.2.1 (6 weeks)
3.2.2 (8 weeks)
3.4.2 (10 weeks)
3.3.2
ACR departments
Course materials
Organization of apprenticeship
Apprenticeship agreements
Monitoring of graduated
(2 weeks)
(6 weeks)

Work Package 4
2014 2015 2016

Work Package 4
 WP4: Internationalization and student
mobility
 Specific objective: Internalization and promotion
of mobility within ERAMIS network
 Number of students studying at another university
 September 2014 – November 2016

WP4: Outcome 4.1
 At least 25% of courses taught in English
 % of courses taught in English
 Educational teams are motivated to prepare at least
25% of courses in English
 Lack of English language training and/or lack of
motivation can delay production of courses in
English

 4.1.1: English language training and English skill
improvement for teachers
 4.1.2: Production of at least 25% of course
material in English
 4.1.3: At least 25% of courses are taught in
English

2014 2015 2016
4.1.1 (30 weeks)
4.1.2 (30 weeks)
4.1.3 (36 weeks)
English training
Course material in English
Courses taught in English

WP4: Outcome 4.2
 Same common courses taught simultaneously in
each master degree
 Organization of master degrees according to
network constraints
 All common courses are synchronised (the same
course at the same time) for all master’s degrees
 Difficulties to apply a common calendar for all
common courses

 4.2: Application of the same calendar of common
courses for all master degrees

4.2 (10 weeks)
2014 2015 2016
4.1.1 (30 weeks)
4.1.2 (30 weeks)
4.1.3 (36 weeks)
English training
Calendar for
common courses

WP4: Outcome 4.3
 Student mobility inside network
 Number of students in mobility
 Student exchanges are launched in European
countries and/or in Central Asia

 4.3.1: Feasibility study of student mobility inside
network towards EU and Central Asia
 4.3.2: Definition of student mobility specifications
and validation by consortium
 4.3.3: Selection of mobility applications for
internships in Europe and Central Asia (in
relation to 3.3)

4.2 (10 weeks)
4.3.2
2014 2015 2016
4.1.1 (30 weeks)
4.1.2 (30 weeks)
4.1.3 (36 weeks)
4.3.3 (4)
4.3.1 (8 w.)
English training
Calendar for
common courses
Feasibility of mobility
Selection of mobility applications
(4 weeks)
Student mobility specifications

Work Package 5
2014 2015 2016

Work Package 5
 WP5: Network sustainability
 Specific objective: Sustainability of the master
degrees network
 Number of double diplomas
 Number of shared courses available to all students in
network
 Number of students taking a common course taught
by another university

WP5: Outcome 5.1
 Framework agreements between relevant partners
 Number of framework agreements signed between
network partners
 Network of master’s degrees is strengthened thanks to
framework agreements signed by partners
 Instability of partnership network due to negative
contextual factors
 Difficulties in cross-cultural communication and
understanding, and conflicts in network

 5.1: Conclusion of framework agreements
between partners

2014 2015 2016
5.1 (8 weeks)
Framework agreements

WP5: Outcome 5.2
 Agreements on master degree accessibility for
people pursuing lifelong learning
 Number of master’s degrees accessible for lifelong
learning
 Students pursuing lifelong learning are enrolled in
ISC master’s degree

 5.2: Feasability study on master degree
accessibility for people pursuing lifelong learning

5.2 (4 w.)
2014 2015 2016
5.1 (8 weeks)
Lifelong learning accessibility

WP5: Outcome 5.3
 Double and multiple diplomas between partners
and relevant ministry accreditations
 Number of new double/multiple diplomas
 Double/multiple degrees are created and accredited
by relevant ministries
 Difficulties in obtaining accreditations of
double/multiple degrees by relevant ministries

 5.3: Definition of specifications for creating
double/multiple diplomas inside network

5.2 (4 w.)
5.3 (12 weeks)
2014 2015 2016
5.1 (8 weeks)
Lifelong learning accessibility
Specifications for
double/multiple diplomas

Work Package 6
2014 2015 2016

Work Package 6
 WP6: Dissemination and communication of
results
 Specific objective: Dissemination and
communication of results and acquired
competences
 Number of candidates applying to new master degrees
 Conferences to promote university-company relations
in all Central Asian countries
 Final conference
 January 2014 – November 2016

WP6: Outcome 6.1
 Project website
 Creating and updating the project website
 Project website is created and regularly updated

 6.1.1: Definition of the contents for the project
website
 6.1.2: Appointment of the person in charge of the
project website
 6.1.3: Definition of the project website
management structure

2014 2015 2016
6.1.1 (4 weeks)
6.1.2 (4 weeks)
6.1.3 (4 weeks)
Def. of the contents of website
Person in charge of website
Def. of website management

WP6: Outcome 6.2
 Publication of results and project work (Internet,
media)
 Number of press articles and (both project and
partners’) websites visits
 Regular dissemination of information on partners’
websites
 Limited functionality of university websites in Central
Asia which do not allow to inform public interested in
project activities

 6.2: Regular update of website(s) with
information on results and completed activities

2014 2015 2016
6.2 (100 weeks)
6.1.1 (4 weeks)
6.1.2 (4 weeks)
6.1.3 (4 weeks)
Update of website

WP6: Outcome 6.3
 Production of communication material (flyers,
brochures, master degree websites)
 Communication material produced
 Regular dissemination of information on partners’
websites
 Limited functionality of university websites in Central
Asia which do not allow to inform public interested in
project activities

 6.3.1: Appointment of the person in charge of
communication
 6.3.2: Approval of communication material
 6.3.3: Printing and publication of communication
material

2014 2015 2016
6.2 (100 weeks)
6.1.1 (4 weeks)
6.1.2 (4 weeks)
6.1.3 (4 weeks)
6.3.1 (4 weeks)
6.3.2 (4 weeks)
6.3.3 6.3.3(2 weeks)
Update of website
Person in charge of communication
Comm. material
Printing/publication

WP6: Outcome 6.4
 Informational conferences for institutions and
suitable audience
 Number of conferences
 Final conference
 Dissemination activities (press conferences, final
conference, etc.) have raised awareness among a wide
audience, professionals and institutional players about
positive outcomes of project in Central Asian countries
 Local political situation can constitute a barrier for
organization of conferences

 6.4.1: Carrying out communication activities
(press conference, final conference, etc.)
 6.4.2: Organization of conferences on
collaboration experience between universities
and companies. (in relation to WP3).

2014 2015 2016
6.2 (100 weeks)
6.1.1 (4 weeks)
6.1.2 (4 weeks)
6.1.3 (4 weeks)
6.3.1 (4 weeks)
6.3.2 (4 weeks)
6.3.3 6.3.3(2 weeks)
6.4.1 (8 weeks)
6.4.2 (8 weeks)
Update of website
Person in charge of communication
Comm. material
Printing/publication
Comm.
activities
Conferences
Univ./Comp.

Work Package 7
2014 2015 2016

Work Package 7
 WP7: Quality assurance
 Specific objective: Project quality assurance
 See WP7 outcomes specific indicators

WP7: Outcome 7.1
 Creation of a follow-up and development
committee
 Completed follow-up visits
 Creation of network follow-up and development
committee
 Follow-up visits (in-person) and distance follow-up
help to ensure high quality of course

 7.1.1: Creation of a follow-up and development
committee
 7.1.2: Preparatory follow-up visit before
launching master degrees
 7.1.3: Visits of each central Asia university for
follow-up and control of master degrees quality

2014 2015 2016
7.1.3 (2 weeks)
7.1.2 (3 weeks)
7.1.3 (3 weeks)
Follow-up committee
Visit before launching degrees
Visit for degrees quality

WP7: Outcome 7.2
 Quality assurance specifications and definition of
quality indicators which are objectively verifiable
 Completed follow-up visits
 Quality assurance specifications are accepted by all
partners
 Partners experiencing difficulties accepting quality
assurance specifications

 7.2.1: Summary and validation of specification
propositions
 7.2.2: Distance management by follow-up and
development committee

2014 2015 2016
7.2.2 (56 weeks)
7.1.3 (2 weeks)
7.1.2 (3 weeks)
7.1.3 (3 weeks)
7.2.2 (3 weeks)
Follow-up committee
Validation of specifications
Distance management

WP7: Outcome 7.3
 Report on implementation of quality assurance
measures
 Report on quality assurance written
 Partners experiencing difficulties in respecting
indicators and meeting quality assurance
specifications

 7.3: Report on implementation of quality
assurance measures

2014 2015 2016
7.2.2 (56 weeks)
7.3 (4 weeks)
7.1.3 (2 weeks)
7.1.2 (3 weeks)
7.1.3 (3 weeks)
7.2.2 (3 weeks)
Follow-up committee
Distance management
Report on quality measures

WP7: Outcome 7.4
 Evaluation report by an independent expert on
impact of outcomes on central Asia partners
 Written evaluation report on impact of outcomes on
central Asia partners
 Master’s degree courses do not satisfy all
specification requirements

 7.4: Evaluation report by an independent expert
on impact of outcomes

2014 2015 2016
7.4 (4)
7.2.2 (56 weeks)
Evaluation by independent expert
7.3 (4 weeks)
7.1.3 (2 weeks)
7.1.2 (3 weeks)
7.1.3 (3 weeks)
7.2.2 (3 weeks)
Follow-up committee
Distance management
Report on quality measures

Work Package 8
2014 2015 2016

Work Package 8
 WP8: Permanent project management
 Specific objective: Project management and
monitoring
 See WP8 outcomes specific indicators
 December 2013 – November 2016

WP8: Outcome 8.1
 Project management
 Number of coordination meetings held
 Platform for project management is operational
 Consortium members agree on project objectives,
budget and project management framework
 Difficulties at institutional level for central Asia
universities to ensure good conditions for project
management

 8.1: Project management meetings

2014 2015 2016
8.1 (4 weeks)
Management meetings

WP8: Outcome 8.2
 Permanent administrative and financial project
management
 Number of completed planned activities
 People involved in project management are
competent and complementary
 Lengthy process of fund transfer to beneficiary
universities

 8.2: Permanent administrative and financial
project management

2014 2015 2016
6.3.2 (120 weeks)
8.1 (4 weeks)
Management meetings
Administrative and financial management

Work Packages
2014 2015 2016

Conclusion
 Stay aware of the numerous activities.
 Respect the timeline but don’t forget to be flexible
with it when facing problems (be adaptative).
 This talk is part of some of the project activities:
which ones? In which work packages?

Tempus PROMIS Work Packages

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