Setting up a Project Management Office (PMO)

1. SETTING UP A Project
Management Office(PMO) - An
overview by Madhurima Das

2. What is a PMO ?
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Centralized group of people
Practices consistent project & program management approach
Brings in discipline in practicing project management
Works on continuous improvement across the unit

3. What is the need of PMO ?
PMOs can help senior leadership by providing the structure needed to both standardize project
management practices and facilitate IT project portfolio management
Need of a PMO
Centralized
project support
Consistent
methodology
for project &
program
management
Schedule-Scope-
Cost-Quality
monitor
Risks & Issues
monitoring
Measuring
project success
Audit for SDLC
adherence
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4. The PMO framework
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Project & Program Management Tool
Matured project management methodology
Training & Mentoring
Continuous process baseline & improvement
Capacity planning
Project & portfolio reporting
Efficiently managed & successfully implemented project
Resources & risks planned and managed
Uniform, consistent & repeatable methodology
Grooming project managers
Discipline communicated to all stakeholders
Regular status update to leadership
Project audits to ensure SDLC adherence
Archiving project documentation
Asset creation

5. Budget Tracking
WBS & Milestone Tracking
Risks & Issues monitoring & Tracking
Status Reporting
Resource allocation & Capacity Planning
Reporting Capabilities
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Selecting the right tool for PMO

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Defining the Project Management methodology
• Each phase of project will have certain deliverables
• Document deliverables need to follow standard templates
• We have created some standard document templates in our website www.trainingcrossrd.com

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QUALITY % of Projects with zero “post implementation defects”
TIME % of Projects delivered on time
COST % of Projects with no budget slippage
SCOPE % of Projects with zero “change requests”
Project Management metrics - track, measure & improve
For the success of the PMO , always collect feedback from the stakeholders

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Challenges in setting up a PMO
Stakeholder buy in at leadership level
Reputation of being an administrative function
Flexibility of process & methodology
Knowledge & skillset among the PMO
CHALLENGES
AHEAD

9. The next steps
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Create PM assets in terms of documents, templates,
processes. Set up the Project Management Tool
If you get the leadership buy-in, share the PMO vision
and next steps with the team
Share the PMO vision and roadmap with leadership
PMO to conduct training & awareness on the usage of
PM tool, documents and methodology
Start executing projects in alignment to the SDLC
methodology

10. Contact us:
You can reach out for further details or queries at:
trainingcrossrd@gmail.com
Visit our website @ www.trainingcrossrd.com
Email us at trainingcrossrd@gmail.com and visit our website @
www.trainingcrossrd.com