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Tips on Implementing a PMO

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There are many ways to start a PMO; this presentation provides a general template for beginning this process that is suitable for any type of organization.

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Tips on Implementing a PMO

  1. 1. Tips on Implementing a PMO Ron McCandless McGinley Consulting Group, LLC
  2. 2. Basic Steps to Implementing a PMO – Listen and Learn <ul><li>Determine the stated purpose of the PMO </li></ul><ul><ul><li>Interview management </li></ul></ul><ul><ul><li>Compare findings with possible PMO functions list </li></ul></ul><ul><ul><li>Re-interview and prioritize </li></ul></ul><ul><ul><li>Create charter </li></ul></ul><ul><li>Assess the health and readiness of the organization to undergo change </li></ul><ul><ul><li>Determine stakeholders </li></ul></ul><ul><ul><ul><li>Project teams, project managers, executives, functional line managers, business managers, external customers </li></ul></ul></ul>Copyright 2009, McGinley Consulting Group, LLC
  3. 3. Basic Steps to Implementing a PMO – Start Planning <ul><li>Assess the health and readiness of the organization to undergo change (continued) </li></ul><ul><ul><li>Determine “as is” situation </li></ul></ul><ul><ul><ul><li>What’s working and what isn’t </li></ul></ul></ul><ul><ul><ul><li>Consistency of practices application </li></ul></ul></ul><ul><ul><li>Educate organization about the value of project management (as needed) </li></ul></ul><ul><ul><li>Level of leadership/sponsorship for change </li></ul></ul><ul><ul><ul><li>Determines how quickly change can occur </li></ul></ul></ul>Copyright 2009, McGinley Consulting Group, LLC
  4. 4. Basic Steps to Implementing a PMO – Finish Planning <ul><li>Create a PMO Management Plan </li></ul><ul><ul><li>Both strategic and tactical in nature </li></ul></ul><ul><ul><li>Minimal and clear PMO objectives, aligned with business goals and objectives </li></ul></ul><ul><ul><li>Business case (benefits and cost to all parties) </li></ul></ul><ul><ul><li>Phased approach with milestones </li></ul></ul><ul><ul><ul><li>Attack pain points and low hanging fruit first </li></ul></ul></ul><ul><ul><li>Proposed progress metrics and dashboard </li></ul></ul>Copyright 2009, McGinley Consulting Group, LLC
  5. 5. Basic Steps to Implementing a PMO – Implementing <ul><li>Get approval </li></ul><ul><li>Implement the Plan </li></ul><ul><ul><li>Continual communication with stakeholders </li></ul></ul><ul><ul><li>Adapting is a required skill </li></ul></ul><ul><ul><li>It is a business change project – manage it like one </li></ul></ul>Copyright 2009, McGinley Consulting Group, LLC
  6. 6. Basic Steps to Implementing a PMO – Sample Timeline <ul><li>First 3 Months – Planning and Early Wins </li></ul><ul><ul><li>Create plan and get go ahead </li></ul></ul><ul><ul><li>Early milestones, for example: </li></ul></ul><ul><ul><ul><li>Dashboard/metrics </li></ul></ul></ul><ul><ul><ul><li>Assist high-risk project </li></ul></ul></ul><ul><ul><ul><li>Project management process changes </li></ul></ul></ul>Copyright 2009, McGinley Consulting Group, LLC
  7. 7. Basic Steps to Implementing a PMO – Sample Timeline (cont’d) <ul><li>3 to 6 Months – Build capability, communication, and confidence </li></ul><ul><ul><li>Additional capabilities and standardization </li></ul></ul><ul><ul><li>Communicate initial progress, value, and obstacles </li></ul></ul><ul><ul><li>Gain trust of project teams </li></ul></ul><ul><li>6 Months + </li></ul><ul><ul><li>Become part of the culture </li></ul></ul><ul><ul><li>Be effective </li></ul></ul><ul><ul><li>Keep communicating </li></ul></ul>Copyright 2009, McGinley Consulting Group, LLC
  8. 8. For More Information … <ul><li>More information on designing, implementing, or evaluating a PMO, please contact: </li></ul><ul><li>Ron McCandless </li></ul><ul><li>McGinley Consulting Group, LLC </li></ul><ul><li>[email_address] </li></ul><ul><li>410-750-3210 </li></ul>Copyright 2009, McGinley Consulting Group, LLC

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