EXECUTIVE SUMMARY SAMPLEAdvisors must be more efficient using computer technology for studentscheduling, documentation, an...
SCOPE AND RQMTS SAMPLEScopeWith budget constraints, limited resources, and the need to reduce workloads, advisors and staf...
VENDOR CRITERIA SAMPLE    Must Have Criteria0 = Doesnt Meet Criteria1 = Meets Criteria                Vend 1 Vend 2 Vend 3...
REQUIREMENT DESCRIPTIONS SAMPLEStudent Capabilities1.   General ease of system use for students2.   Students required to “...
WEIGHTED REQUIREMENT SCHEME SAMPLE                        Max       MaxRequirement   Weight   Ranking   ScoreRqmt A       ...
VENDOR RANKING SAMPLE                                           Vendor 1                                              Max ...
COST BENEFIT ANALYSIS SAMPLE          Requirements                     Vendor 1    Vendor 21. Onetime software cost       ...
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Nacada team samples 2012 (steve)

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Nacada team samples 2012 (steve)

  1. 1. EXECUTIVE SUMMARY SAMPLEAdvisors must be more efficient using computer technology for studentscheduling, documentation, and reporting. • Students schedule, reschedule and cancel appointments • Automate the documentation of advised student records • Automatic advisor schedules, workload reports and graphicsGeneral Requirements Summarized Student Advisor Reports System Nice Wt Rk Sc Wt Rk Sc Wt Rk Sc Wt Rk Sc Wt Rk Sc Totals Vendor 1 10 9 90 10 8 80 8 7 56 8 7 56 5 5 25 307 Vendor 2 10 9 90 10 9 90 8 8 64 8 8 64 5 4 20 328Three Year Cost Projection FY11 FY12 FY13 Vendor 1 $12,000 $1,000 $1,000 Vendor 2 $11,040 $840 $840Recommended Solution We believe Vendor 2 meets our long-term needs and budget.
  2. 2. SCOPE AND RQMTS SAMPLEScopeWith budget constraints, limited resources, and the need to reduce workloads, advisors and staff must use their time more efficiently. They canreduce time consuming activities with available software and technology.This includes student scheduling, documenting visits, and duties relatedto student tracking, record transfers, and student advising reports.High Level Requirements • Students schedule, reschedule and cancel their appointments • Reduce no-show appointments with automated student reminders • Automate the documentation of advised student records • Advisors have more time to advise students into majors of study • Maximize staff resources to provide student advising services • Manage one master calendar efficiently and prevent conflicts • Capture advisor and student data with available statistics • Automate advisor schedules, workload reports and graphics
  3. 3. VENDOR CRITERIA SAMPLE Must Have Criteria0 = Doesnt Meet Criteria1 = Meets Criteria Vend 1 Vend 2 Vend 3 Vend 4 Vend 51. Student Capabilities 1 1 1 1 12. Advisor Recording 1 1 1 1 13. Reporting Capacities 1 1 0 1 04. System Capabilities 1 1 1 0 15. System Implementation 1 1 0 1 1 Go or No-Go Ranking Go Go No-Go No-Go No-Go
  4. 4. REQUIREMENT DESCRIPTIONS SAMPLEStudent Capabilities1. General ease of system use for students2. Students required to “login” to system3. Web-access to schedule/reschedule, cancel appts4. Automatic student appt reminders via e-mail5. Automatic student appt reminders via text msgs6. Limit one appointment per student per day7. Schedule student groups (vets, nursing)8. Schedule students by advisor name
  5. 5. WEIGHTED REQUIREMENT SCHEME SAMPLE Max MaxRequirement Weight Ranking ScoreRqmt A 10 10 100Rqmt B 9 9 81Rqmt C 8 8 64Rqmt D 7 7 49Rqmt E 6 6 36Rqmt F 5 5 25Rqmt G 4 4 16Rqmt H 3 3 9 (Nice-to-Have)Rqmt I 2 2 4 (Nice-to-Have)Rqmt J 1 1 1 (Nice-to-Have)
  6. 6. VENDOR RANKING SAMPLE Vendor 1 Max Max Advisor Recording Weight Ranking Scorea. Enter student visit notes 10 10 100b. Attendance (show/no-show) 9 5 45c. Search by student name 10 9 90d. Track unscheduled visits 8 8 64e. Appts - office, phone, emails 7 5 35f. Advisor notification check-in 8 3 24g. Purge/transfer records 7 6 42 Weighted Sub-Totals 507 400 Total Percent 100% 79%
  7. 7. COST BENEFIT ANALYSIS SAMPLE Requirements Vendor 1 Vendor 21. Onetime software cost 5,000 4,2002. Yearly maintenance cost 1,000 8403. Initial service package cost4. Yearly service package cost5. Server requirements 2,000 2,0006. Computer requirements 3,000 3,0007. System training cost 1,000 1,000 Totals $12,000 $11,040
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