SlideShare a Scribd company logo
1 of 21
Download to read offline
Iowa SHRM Conference
Taking the HR Seat at Your Strategic Table
                  2008




                                                                    Presented by:
                                                                   Linda Rubey
                                                                  Executive Director


Program materials may not be reproduced without the express consent of MRA.
MRA has offices in Wisconsin, Northern Illinois, and Iowa/Western Illinois.
www.mranet.org
How MRA Serves Its Members
MRA’s HR and business expertise extends to a wide variety of areas. A snapshot of our
services is listed below. Members receive these services at a discounted rate. For information,
call MRA at 888.516.6357 or visit www.mranet.org.


               Affirmative Action/       Affirmative Action plans
                    EEO Services         OFCCP audit assistance
                                         Employment law compliance

                  Career Services        Assessment services
                                         Coaching
                                         Succession planning
                                         Networking/Information Groups: Forums, Roundtables
                                          and Discussion Groups
                                         Society for Human Resource Professionals (SHRP)
                                         Training (see Institute of Management)

               Compensation and          Job analysis and evaluation
                Benefits Services        Performance appraisal design
                                         Full compensation plan design
                                         Evaluation of 401(k) plans and health insurance
                                         Benefits and pension administration

              Employee Relations         Employment and labor law issues
                        Services         Local and national contract settlement reports
                                         Discipline and termination issues

      Human Resource Services            Recruiting
                                         Reference checking
                                         Exit interviews
                                         Outplacement
                                         HR audits
                                         Handbook development
                                         HR Professionals for temporary assignments

          Institute of Management        Training via the Web, at MRA facilities and
                         (Training)       at company facilities – over 150 programs
      	                              	   Organization-specific training

      Safety and Health Services         Safety and environmental audits, inspections
                                         Onsite safety managers
                                         Development and implementation of OSHA-required programs
                                         Onsite safety training

                          Surveys        Customer surveys
                                         Employee satisfaction surveys
                                         Wage and salary surveys – benchmarked data
                                          and customized surveys
                                         Compensation and benefits surveys – benchmarked data
                                          and customized surveys
Linda K. Rubey
                   Executive Director, Iowa / Western Illinois
                                 Linda Rubey holds the position of Executive Director, at MRA’s
                                 Iowa / Western Illinois Division. Her primary responsibilities
                                 include the development and implementation of strategies that
                                 raise the visibility of MRA in this region and expand the
                                 membership base and delivery of services and products in
                                 accordance with Board objectives. She also facilitates
                                 roundtables, conducts training classes and consults on various
                                 human resources and leadership assignments.

                               Linda works with a diverse group of member organizations,
                               ranging from small to large, in several industries, including
                               manufacturing, government, banking, and health care. Prior to
joining MRA, Linda was in business operations in printing and advertising, manufacturing,
construction, and service industries, honing her skills as a resourceful liaison, facilitator, and
change agent in the midst of rapidly changing technologies and economic flux.

Linda is a highly motivated and team-oriented executive with over 20 years of leadership experience
excelling in building and managing business-to-business, client and employee relationships at all
levels of the organization. She has excellent communication skills one-on-one as well as in groups
and has an expansive background with qualifications in accounting, customer service, human
resources, marketing, operations, process improvement and sales with profitable results.

Linda graduated from Marycrest College, Davenport, Iowa where she earned a Bachelor of Arts
degree in Accounting and Business Administration. Her training also includes MBA
Management Certification from St. Ambrose University, Davenport and Human Resource
Management (HRM) Certification from Eastern Iowa Community College District. She is a
member of the Society for Human Resource Management and American Business Women’s
Association as well as a passionate volunteer and leader in her local community through the
United Way and Habitat for Humanity.

MRA helps member companies maximize the performance of their employees and organizations through
talent, tools, and training. Founded in 1901, MRA is a not-for-profit employers association that today
serves 4000 employers covering close to a half million employees. MRA's HR and business professionals
provide expertise in the areas of compliance, recruitment, retention, surveys, safety, outplacement, and
training and organizational development. MRA provides nearly 1000 training events each year.
Taking the HR Seat
 at Your Strategic Table



 Presented by Linda Rubey, Executive Director




   Setting A Career Roadmap
The Influence of          Challenging assignments and
Experience                experiences

The Influence of          Continuous improvement in
Education                 the HR field

The influence of          Gaining a broader perspective
Business Acumen

The influence of          Discovering strategic
Relationships             opportunities




                   Competencies
                    Best Practices

     Personal
     Assessment
     Business
     Assessment




                                                          1
Competencies in Action
 Desired key behaviors aligned with an organization's
        strategic initiatives that, when mastered,
             result in excellent performance.

  Which skills do employee have now?
     Define current competencies required for success.

  Which will they need to accomplish the company’s
  strategic plans in the future?
     Define future competencies that will focus on the strategic
     direction of the business.

  How will we address any gaps?
     Conduct a gap analysis between current and future profiles
     to focus on future development efforts.
     Develop an action plan.




Sizing Up Your Leadership Strengths




               Branding Myself




    Creating an Effective Development Plan




                                                                   2
Do I Have What It Takes?
Technical Skills

Leadership

Business Savvy

Connections

Understanding Barriers

Competency-Based Development Program




             YES, I CAN!




    Thanks for Participating
       in this Session!




        Linda Rubey, Executive Director
        lindar@mranet.org; 888.516.6357




                                          3
Competencies Developed by MRA
MRA identified 66 competencies, or specific behaviors, that businesses look for in their employees to
help them achieve their business goals.
        Competency Title                                             Definition
                                  Flexible style; receptive to change. Processes the ability to change (or be
 1   Adaptability                 changed) to fit circumstances. Adjusts with ease.

                                  Puts others at ease by listening, allowing adequate time for interactions, and
 2   Approachability              giving undivided attention. Show receptivity to message being delivered.
                                  Communicates position directly and honestly while demonstrating respect for
 3   Assertiveness                others.

                                  Knows how business works; demonstrates knowledge of current business
 4   Business Knowledge           practices and future trends. Knows the competition.
                                  Establishes structures and processes to manage change; aligns organization
 5 Change Management              with changing and/or emerging strategies.
 6 Closing                        Moves others to a decision; asks for action.
                                  candid, timely feedback on performance that is specific and supportive;
 7   Coaching                     generously offers to share own experience and expertise.

 8   Collaboration                Seeks and enlists active participation of others to reach goals.
                                  Responds to information and situations in a self controlled manner. Maintains a
 9   Composure                    calm composed manner during stressful times.
                                  Identifies and analyzes sources of conflict and methods of management and
10 Conflict Management            chooses appropriate techniques to resolve issues.
                                  Gives expert advise; is a knowledgeable resource. Works collaboratively to
11 Consulting                     develop possible solutions, analyze information, and/or to solve problems.

                                  Builds effective relationships, identifies customer expectations, sees issues from
12 Customer Focus                 their point of view; offers practical recommendations.
                                  Takes action and makes sound decisions while working in unknown
13 Dealing with Uncertainty       circumstances or with limited information.
                                  Gathers and analyzes information, considers consequences, and arrives at a
14 Decision Making Skills         timely decision that meets organizational goals.
                             Assigns meaningful work to others with clear direction and time lines. Uses
                             delegation effectively to develop others, balance workload, and effectively
15 Delegation                manage time.
                             Engages in behaviors and activities to help direct reports achieve career/job
16 Developing Direct Reports aspirations while enhancing organizational capabilities.

17 Directing Others               Tells others what is required and when it is required to achieve desired outcome.
                                  Possesses strong set of core values and beliefs consistent with social, ethical,
18 Ethics & Integrity             and organizational principals. Confronts unethical situations.

                                  Exhibits comfort and confidence in interactions with executive-level management.
19 Executive Ease                 Maintains composure, creates trust; demonstrates credibility.
                                  Uses a variety of techniques and tools to conduct group discussions and to
20 Facilitation Skills            assist in group problem-solving and decision-making.

                                  Understands how organizations make money and the impact of his/her own role;
                                  Connects how it can impact profit and loss; exercises sound judgment in decision
21 Financial Knowledge            making regarding expenditures.
                                  Provides timely, factual information to others about the impact and outcomes
22 Giving Feedback                associated with their actions and performance.
                                  Develops and communicates goals that are specific, measurable, attainable,
23 Goal Setting                   results-oriented, and time-oriented.
                                  Recognizes staffing needs, identifies qualifications/criteria, and hires for job and
24 Hiring and Staffing            cultural fit.
Competencies Developed by MRA
MRA identified 66 competencies, or specific behaviors, that businesses look for in their employees to
help them achieve their business goals.
       Competency Title                                            Definition

25 Humor                         Uses appropriate humor to maintain a positive environment.

                                 Recognizes and values diversity. Respectfully accepts differences; works
26 Inclusion                     cooperatively to optimize contributions of all.

                                 Presents information in a way that causes others to listen, consider alternate
27 Influencing                   forms of accomplishing goals, and take action to achieve goals.

                                 Communicates information in a clear manner by sharing appropriate amount and
28 Informing                     content of information. Chooses appropriate medium.
                                 Generates new ideas and approaches to enhance the organization's systems,
29 Innovation                    products, or effectiveness.
                                 Conducts thorough gathering of factual information as a basis for decision
30 Investigation                 making.
                                 Displays confidence and knowledge, while remaining approachable, in a variety
31 Leadership Presence           of business situations.
                                 Takes charge of a situation and inspires others to take action toward the
32 Leading                       accomplishment of a goal.

33 Learning Agility              Learns and adapts quickly in new situations resulting in successful performance.
                                 Gives attention to speaker, demonstrates non-verbal cues showing interest, and
34 Listening                     responds with information or questions, as appropriate.
                                 Appropriately adapts management style and approach to a specific situation or
35 Managerial Flexibility        person in order to achieve desired results.
    Measuring Work &             Creates and communicates standards and expectations for direct reports;
36 Performance Standards         provides timely, accurate feedback.

37 Meeting Management            Plans, conducts, and follows up on meeting action plans effectively.
                                 Uses and creates analytical tools to document, assess, and measure information
38 Metrics                       to support business decisions.
                                 Recognizes others' internal motivators and establishes appropriate rewards and
39 Motivating Others             consequences that will result in desired performance.



                                 Determines major objectives to be accomplished. Aims for best solution through
40 Negotiating                   compromise while balancing need to win against maintaining relationship.
                            Uses organization's formal and informal relationships and power structures and
                            possesses the ability to operate successfully within the parameters of that
41 Organizational Knowledge culture.
                            Knows how to get things done through the use of organizational processes –
                            both formal and informal. Positively influences when change is necessary.
42 Organizational Systems   Exhibits political savvy.
                            Brings together people, paperwork, and other resources in an appropriate order
43 Organizing               for a designated purpose.
                            Appropriately uses the concepts of both positive motivation and consequences to
44 Performance Management improve performance to preferred level.
                            Demonstrates persistence and employs alternate behaviors in the face of events
45 Perseverance             which interfere with plans and schedules.
                            Accepts responsibility for own actions including failure. Embraces experience as
46 Personal Accountability  learning opportunities and not chances to blame.
                            Develops a path to a desired outcome including sequence, feedback points, and
47 Planning                 time estimates.
                            Clearly communicates information in an audience appropriate manner using
48 Presentation Skills      current and professional materials.
                            Determines the interrelationships and relative importance of tasks and takes
49 Priority Setting         action accordingly.
                            Gathers and analyzes information, identifies goals, explores and selects
50 Problem Solving          solutions, implements an action plan, and evaluates results.
Competencies Developed by MRA
MRA identified 66 competencies, or specific behaviors, that businesses look for in their employees to
help them achieve their business goals.
        Competency Title                                           Definition
                                Uses the necessary/established steps to successful execution of tasks; looks for
51 Process Management           process improvement opportunities.

                                Plans and guides a project from start to finish using a methodical approach.
52 Project Management           Garners and manages resources.

53 Resilience                   Recovers quickly from setbacks or difficult situations.
                                accomplishment. Is action oriented. Likes challenge. Pursues opportunities.
54 Results Oriented             Consistently high achieving.

                                Takes action and makes decisions despite the existence of uncertainty. Not
55 Risk Taking                  fearful of acting with minimal planning.



                                Accepts responsibility for own continued learning and growth through a personal
                                plan ; reads books and career/technical publications; participates in
56 Self-Development             organizations and educational opportunities; seeks diverse work experiences.

57 Self-Knowledge               Accurately assesses own strengths and weaknesses.

                                Influences others by understanding their needs; positions information, products,
58 Selling                      and services; secures commitment.
                                the common good and exercises decision making consistent with organizational
59 Stewardship                  values; engages in appreciative inquiry (i.e. not finger-pointing or blaming) and a



60 Strategic Skills             Focuses on the big picture to idetify trends and create opportuntiies.
                                Uses a systematic approach to attract, develop and retain people with the
61 Talent Management            competencies to achieve the current and future objectives of the organization.

                                Builds on strengths and looks for ways to build positive relationships on the work
62 Team Building                team. Demonstrates trust and respect for others.
                                elements to established standards. Remains current regarding developments
63 Technical Skills             and trends in area's) of expertise.
                                Allocates time efficiently to the most important issues and knows what not to
64 Time Management              spend time on; completes work in a timely fashion.

                                Offers respect to all in the work environment, adheres to high personal standards
65 Trust & Respect              of acceptance, reliability, openness, and consistency of action with words.

                                Sees beyond the present, anticipates future results, and accurately predicts
66 Vision                       trends. Verbalizes the vision and leads the work group in that direction.


Revised April 10, 2008
Competency Management Process Steps Summary

Step 1                                 Step 2                                 Step 3

Set the stage. Review                  Define competencies                    Define the levels of
agenda and desired                     and their relationship                 management/key
outcome.                               to business success.                   positions to which the
                                                                              competencies will be
                                                                              applied.


Step 4                                 Step 5                                 Step 6

Establish current                      Review company’s                       Establish future
management                             strategic plan and                     management
competencies.                          related people issues.                 competencies.



Step 7                                 Step 8                                 Step 9

Conduct gap analysis                   Reach consensus on                     Exercise: Participants
between current and                    future management                      rate direct reports
future competencies.                   competencies.                          against future
                                                                              competencies.


Step 10                                Step 11

Present an overview on                 Action
use of development                     plans/timetables
plans.                                 established.




©2008 MRA – The Management Association. All Rights Reserved. Revised 04/08. www.mranet.org   pg. 8

Material/LR/Iowa SHRM/SHRM—4
Strategic Planning and Competencies
Today’s human resource departments are moving rapidly into a partnership role to develop the strategic
direction of their organizations. Organizations continue to emphasize the need to flatten their structure,
respond more rapidly to ever-changing markets, and raise the bar of expectations for employees to assist in
the achievement of the organization’s strategic objectives. The following guidelines should be considered by
those in human resources who are looking for a roadmap towards that strategic role.

A critical first step is to determine the competencies required of the management team to accomplish the
business or strategic plan. Some organizations determine the competencies required for their entire exempt
workforce. The competencies should be established in a consensus-building process. Using an outside
facilitator to work with the senior management team frees up the head of human resources to participate in
the process as a peer. Various professional organizations have researched what competencies are required by
managers to achieve business success. MRA has recently developed a set of recommended competencies for
success based on its experience in training and consulting with member companies.

During the consensus-building process, the facilitator leads the discussion to determine the current
competency profile of the management team. An ideal number is 12 to 15 competencies, but up to 20
competencies may be selected.

Next, the president and/or CEO review the organization’s strategic direction using only four or five bullet-
point strategies. Discussion then centers on the human resource issues in those strategies that must be
successfully addressed in order to achieve the company’s objectives. For example, one of the issues could be
a significant turnover of key employees within the planning period due to anticipated retirements, plant
closings, normal turnover, etc., as revealed in the workforce planning process. How will these employees
be replaced in view of the upcoming crunch in number of employees in the workplace? Should jobs be
restructured? Eliminated? Outsourced? During this meeting, issues should be identified, not resolved.

With the identified issues in mind, the facilitator leads senior management in a discussion of the competencies
required for the future. A gap analysis comparing the current competencies with those established for the future
will reveal potential areas for group training or individual development plans. This analysis can also be used
to develop the company’s succession plan and candidates by assessing successor candidates against the future
competency profile.

Subsequent steps should include a review of the organization structure to determine appropriate changes for
alignment and consideration of staffing changes utilizing results from the competency assessment process.
Compensation philosophy should be reviewed to ensure that its objectives are aligned with organization
strategy. Should a merit pay system be retained or should a pay for performance program be considered?

These steps should be consolidated into a human resources plan with an executive summary from the
head of human resources highlighting the strategies that will be undertaken to align the function with the
organization’s strategic plan.



   Material/LR/Iowa SHRM/SHRM—5
Material/LR/Iowa SHRM/SHRM—
                                                       3-Competent


                    5-Outstanding
                                    4-Very Competent




Names/Job Title
                                                                                                                  How to rate competency:


                                                       2-Needs some development
                                                                                  1-Needs extensive development




 Assertiveness
                                                                                                                                                                                                                Department__________________




 Business Knowledge
                                                                                                                                                                               Dept. Manager_________________
                                                                                                                                            Date of Rating__________________




 Business Systems
 Collaboration
 Customer Focus
 Decision Making Skills
 Developing Direct Reports
 Ethics  Integrity
 Hiring  Staffing
 Influencing
 Innovation
                                                                                                                                                                                                                                                           XYZ




 Leadership Presence
 Measuring Work 
 Performance Standards
 Results Oriented
                                                                                                                                                                                                                                                                                      CONFIDENTIAL




 Risk Taking
 Selling
 Strategic Skills
 Team Building
                                                                                                                                                                                                                                        Competency Ratings For Exempt Professionals



 Technical Skills
 Trust  Respect
 Vision
Human Resources Strategic
           Effectiveness—Self-Assessment
                                    Scoring Guidelines

The Human Resources Strategic Effectiveness—Self-Assessment is a confidential self-awareness tool.
Its purpose is to make you aware of the skills and behaviors required to be an effective strategic leader of
Human Resources and to provide an informal measurement of your strengths and areas for development.
The assessment does not represent the total domain of skills required for a Human Resources professional.
Its focus is only on the strategic component of the human resources role.


You are encouraged to solicit additional feedback from those who know you best. Feedback from senior
leaders can be particularly helpful. The assessment tool can be used as a guide for obtaining additional
directed feedback.


Interpreting the Results

Most individuals will have a number of areas rated as strengths and areas for development. The key to
any assessment and developmental planning is to review the assessment results in the context of your
current and future job requirements. Ask yourself, “What strengths do I need to emphasize over the next
12 months to ensure success?” “What areas for development do I need to work on?”


The following steps are recommended to interpret your results:

1. List or circle the items rated as “effective” or “very effective.”

2. Pick out the top three “effective” and “very effective” items based on your job requirements/expectations
    for the next two years and place a star next to the item number.

3. List or circle the items rated as “not effective” or “somewhat effective.”

4. Pick out the top three “not effective” and “somewhat effective” items based on your job requirements
    for the next two years and place a square next to the item number.

5. Select the most critical item for development from the three “not effective” and “somewhat effective” items.

6. Prepare a development plan for the highest priority need.




Material/LR/Iowa SHRM/SHRM—
Human Resources Strategic Effectiveness—Self-Assessment

Please rate each item below in terms of your perceived effectiveness. Place a check
mark next to the rating that best depicts your current level of effectiveness.

1.    Deliver on agreed to actions, goals, and commitments on time, with high quality and within
      budget; exceed expectations when delivering services to senior managers.
            ____ Not effective   ____ Somewhat effective       ____ Effective ____ Very effective


2.    Make timely decisions in the face of risk and uncertainly that support business strategies.
            ____ Not effective   ____ Somewhat effective       ____ Effective ____ Very effective


3.    Establish a high level of trust with line managers and senior leadership that results in frequent
      requests for advice.
            ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective


4.    Display a thorough business knowledge of the organization’s financials, business model,
      strategies, markets, customers, competition, goals, drivers, challenges, internal politics,
      industry trends, and metrics.
            ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective


5.    Think, act, and solve issues in a strategic manner by seeing the big picture, thinking long
      term, being market driven, using logic and facts, asking thought-provoking questions, and
      integrating disparate information into actionable strategies.
            ____ Not effective   ____ Somewhat effective       ____ Effective ____ Very effective


6.    Consistently behave with high levels of emotional intelligence by being self aware, displaying
      high motivation, being empathic, having self-control, and displaying social skills that result in
      good mission-critical networks.
            ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective


7.    Build strong, trusting working relationships with senior leadership that instill confidence and
      result in inclusion in important business decisions and planning.
            ____ Not effective   ____ Somewhat effective       ____ Effective ____ Very effective


8.    Build a team of highly competent professionals that effectively and efficiently delivers human
      resource systems, products, services and advice that measures and reports the impact of those
      services using business metrics.
            ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective


9.    Coach line managers and senior executives in solving individual leadership development
      issues by building trust, listening, showing interest, identifying real needs/goals, and providing
      confidential coaching resulting in improved performance and job satisfaction.
            ____ Not effective   ____ Somewhat effective       ____ Effective ____ Very effective




Material/LR/Iowa SHRM/SHRM—
10.   Consult with line managers and senior leaders by building an authentic collaborative relationship
      for solving talent management and business issues through a process of contracting, assessing
      needs, identifying solutions, executing a plan, and tracking results.

            ____ Not effective     ____ Somewhat effective        ____ Effective ____ Very effective


11.   Work as a change master by proactively providing managers and senior leadership with change
      management techniques, practices, and guidelines that result in effective implementation of
      new business initiatives.
           ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective


12.   Develop a value added business partnership with the CEO (or other senior leaders responsible
      for talent management) that results in joint talent management collaborations and actions in a
      environment of trust and mutual respect.

            ____ Not effective     ____ Somewhat effective        ____ Effective ____ Very effective


13.   Listen with in-depth understanding in a way that communicates sincere interest paraphrasing, in
      the thinking of others, trying to understand first, and observing body language.
            ____ Not effective     ____ Somewhat effective        ____ Effective ____ Very effective


14.   Influence/negotiate (without position power) with key stakeholders in a collaborative and
      respectful manner by listening, understanding positions and beliefs, determining what is important,
      preplanning, defining limits, and being flexible.
            ____ Not effective     ____ Somewhat effective        ____ Effective ____ Very effective


15.   Advocate for new ideas, programs, concepts, and other organizational changes that will support
      organizational objectives.
            ____ Not effective     ____ Somewhat effective        ____ Effective ____ Very effective


16.   Manage human resources using an ROI business model that aids in decision making for new
      programs and provides a framework for measuring progress using measurable metrics and a
      scorecard (or other tracking system).
            ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective


17.   Demonstrate agility and flexibility in driving change by making strategy adjustments based
      on organizational dynamics by being able to accept reality, and by keeping a good work/life
      balance.
            ____ Not effective     ____ Somewhat effective        ____ Effective ____ Very effective


18.   Have knowledge and experience in all aspects of human resource/talent management.
            ____ Not effective     ____ Somewhat effective        ____ Effective ____ Very effective


19.   Proactive in moving the human resource/talent management agenda forward by not waiting
      for guidance or to be asked to “sit at the table”; continually take actions that would support the
      organization’s business strategy more effectively.
             ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective


Material/LR/Iowa SHRM/SHRM—
Individual Development Plan
                                Period of Plan:____________________________________________
                                Name (Last, First)                       Current Position                       Manager’s Name



                                Developmental Goal (describe the specific behavioral changes you would like to make):




Material/LR/Iowa SHRM/SHRM—10
                                Developmental                                   Description of Planned             Date for        Evidence of
                                  Objectives      Purpose     Priority         Developmental Activities         Accomplishment   Accomplishment




                                Barriers To Goal Accomplishment:




                                Actions/Plan:
Keys to Successful
                     Development Plans
 Be specific about what you are going to do.



 Set deadlines, both interim and ultimate.



 Make sure your development plan is realistic in terms of what you want to accomplish
  and when. Do not set yourself up for failure.



 Schedule, and then carry out, your periodic progress checks.



 Build in personal rewards—for small as well as big accomplishments.



 As much as possible, design your plan around things you want and like to do.
  (If your development plan is just hard work, you will find ways to avoid it.)



 Plan ways to work on your skills and goals as part of your everyday routine, both
  at work and at home. This way, you won’t have to set aside (or wait until you have
  completed) “everything else” in order to work on your development plan.



 “Go public with your plan.” Share it with others so they can help you maintain your
  commitment and measure your progress.



 Make your plan visible. Post it in front of you. Incorporate notes about it on your calendar.




Material/LR/Iowa SHRM/SHRM—11
HR Partnership With
                   Senior Management
HR Partnership

The HR senior management partnership is critical in order to select the high return HR
projects, to gain the needed support and funding, and to get the ongoing involvement
and ownership for sustained success.


Obtaining this partnership requires a planned, ongoing effort to grow and to maintain the
partnership. Delivering value and solving key business challenges is the fuel to build the
relationship. The partnership can always get better. It is never done. The dynamics of
the business and the changing leadership needs require constant nurturing.


You need to have a plan for growing your key relationships. To start, identify those
critical relationships, assess current quality of those relationships, and map out an
approach for better understanding their needs and communication styles.


Please complete the information requested below and share it with your small group.


Partnership Assessment

1. Identify your critical senior management relationships and rate each one on
   a one-to-ten scale. A ten means a perfect partnership. The communication is
   frequent, respectful, honest, open, and meaningful/useful to both parties.




Material/LR/Iowa SHRM/SHRM—12
2. For the senior management relationships requiring work, describe the current status
   of the relationship, the needs and style of the individual and some thoughts on how
   to move it forward.




3. List some actions that would move the relationship forward. Complete one chart for
   each senior relationship.




Senior Leader

Action to Take                    Start Date     Notes/Learnings




Material/LR/Iowa SHRM/SHRM—13
Notes

________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Notes

________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________

More Related Content

What's hot

Management training how to use behavioural competencies
Management training   how to use behavioural competenciesManagement training   how to use behavioural competencies
Management training how to use behavioural competenciesCommunicating Europe
 
Leadership Development Service Providers
Leadership Development Service ProvidersLeadership Development Service Providers
Leadership Development Service ProvidersPeople Matters
 
Competency Framework and Employee Motivation
Competency Framework and Employee MotivationCompetency Framework and Employee Motivation
Competency Framework and Employee MotivationRahul Jain
 
Developing hr competency framework
Developing hr competency frameworkDeveloping hr competency framework
Developing hr competency frameworkNational HRD Network
 
Organizational Excellence Through an Effective Competency Framework
Organizational Excellence Through an Effective Competency FrameworkOrganizational Excellence Through an Effective Competency Framework
Organizational Excellence Through an Effective Competency FrameworkRajesh Naik
 
Fuji film leadership competency workshop summary
Fuji film leadership competency workshop summaryFuji film leadership competency workshop summary
Fuji film leadership competency workshop summarytuanhunghr
 
Art Burke\'s Resume
Art Burke\'s ResumeArt Burke\'s Resume
Art Burke\'s Resumeartburke
 
Talent management January 2013
Talent management January 2013Talent management January 2013
Talent management January 2013Timothy Holden
 
Ihrc 2010, Destination Hyderabad, 21 Feb 2010
Ihrc   2010, Destination Hyderabad, 21 Feb 2010Ihrc   2010, Destination Hyderabad, 21 Feb 2010
Ihrc 2010, Destination Hyderabad, 21 Feb 2010talees
 
Art Burke Resume
Art Burke ResumeArt Burke Resume
Art Burke Resumeartburke
 
Human Capital Development & Future Learning for BCA
Human Capital Development & Future Learning for BCAHuman Capital Development & Future Learning for BCA
Human Capital Development & Future Learning for BCADjadja Sardjana
 
Busara Leadership Partners Profile
Busara Leadership Partners ProfileBusara Leadership Partners Profile
Busara Leadership Partners ProfileDudu Msomi
 
Competency Overview Presentation
Competency Overview PresentationCompetency Overview Presentation
Competency Overview PresentationJulie Lee
 

What's hot (20)

Management training how to use behavioural competencies
Management training   how to use behavioural competenciesManagement training   how to use behavioural competencies
Management training how to use behavioural competencies
 
Leadership Development Service Providers
Leadership Development Service ProvidersLeadership Development Service Providers
Leadership Development Service Providers
 
Competency Framework and Employee Motivation
Competency Framework and Employee MotivationCompetency Framework and Employee Motivation
Competency Framework and Employee Motivation
 
Competency Modeling
Competency ModelingCompetency Modeling
Competency Modeling
 
Competency model
Competency modelCompetency model
Competency model
 
Competency frameworks
Competency frameworksCompetency frameworks
Competency frameworks
 
Developing hr competency framework
Developing hr competency frameworkDeveloping hr competency framework
Developing hr competency framework
 
Organizational Excellence Through an Effective Competency Framework
Organizational Excellence Through an Effective Competency FrameworkOrganizational Excellence Through an Effective Competency Framework
Organizational Excellence Through an Effective Competency Framework
 
Fuji film leadership competency workshop summary
Fuji film leadership competency workshop summaryFuji film leadership competency workshop summary
Fuji film leadership competency workshop summary
 
Performance management 2013 webinar
Performance management 2013 webinarPerformance management 2013 webinar
Performance management 2013 webinar
 
Art Burke\'s Resume
Art Burke\'s ResumeArt Burke\'s Resume
Art Burke\'s Resume
 
Talent management January 2013
Talent management January 2013Talent management January 2013
Talent management January 2013
 
Davanzo - The leader's point of view
Davanzo  - The leader's point of view Davanzo  - The leader's point of view
Davanzo - The leader's point of view
 
Trinity Acumen Services
Trinity Acumen ServicesTrinity Acumen Services
Trinity Acumen Services
 
Ihrc 2010, Destination Hyderabad, 21 Feb 2010
Ihrc   2010, Destination Hyderabad, 21 Feb 2010Ihrc   2010, Destination Hyderabad, 21 Feb 2010
Ihrc 2010, Destination Hyderabad, 21 Feb 2010
 
Art Burke Resume
Art Burke ResumeArt Burke Resume
Art Burke Resume
 
Human capital management
Human capital managementHuman capital management
Human capital management
 
Human Capital Development & Future Learning for BCA
Human Capital Development & Future Learning for BCAHuman Capital Development & Future Learning for BCA
Human Capital Development & Future Learning for BCA
 
Busara Leadership Partners Profile
Busara Leadership Partners ProfileBusara Leadership Partners Profile
Busara Leadership Partners Profile
 
Competency Overview Presentation
Competency Overview PresentationCompetency Overview Presentation
Competency Overview Presentation
 

Similar to Hr Strategic Effectiveness Breakout Materials

Locai India - Company Profile15v2
Locai India - Company Profile15v2Locai India - Company Profile15v2
Locai India - Company Profile15v2Suvendu Ghoshal
 
Corporate presentation (2)
Corporate presentation (2)Corporate presentation (2)
Corporate presentation (2)Padma Kiran Rao
 
Competency based interviewing skills
Competency based interviewing skillsCompetency based interviewing skills
Competency based interviewing skillsSiraj Rahman
 
Locai India Company Profilev4
Locai India Company Profilev4Locai India Company Profilev4
Locai India Company Profilev4sghoshal1
 
LEAN Frog Capabilities Overview
LEAN Frog Capabilities OverviewLEAN Frog Capabilities Overview
LEAN Frog Capabilities Overviewbyronheadrick
 
Barker hoffmann profile
Barker hoffmann profileBarker hoffmann profile
Barker hoffmann profileRye Cruz
 
Human network overview ver 10. 0
Human network overview ver 10. 0Human network overview ver 10. 0
Human network overview ver 10. 0Ashwin Pasricha
 
Te Corp Presentation
Te Corp PresentationTe Corp Presentation
Te Corp Presentationrix57
 
Human network overview ver 7. 0
Human network overview ver 7. 0Human network overview ver 7. 0
Human network overview ver 7. 0Ashwin Pasricha
 
SABPP - HR Standards - SARS
SABPP - HR Standards - SARSSABPP - HR Standards - SARS
SABPP - HR Standards - SARSSABPP
 
Wisdom English Portfolio With Cover Adobe
Wisdom English Portfolio With Cover AdobeWisdom English Portfolio With Cover Adobe
Wisdom English Portfolio With Cover Adobeluizcarlosbueno
 
SABPP - HR Standards - NANDO'S
SABPP - HR Standards - NANDO'SSABPP - HR Standards - NANDO'S
SABPP - HR Standards - NANDO'SSABPP
 
Career development
Career developmentCareer development
Career developmentrehmdil
 
Talent management and retention presentation
Talent management and retention presentationTalent management and retention presentation
Talent management and retention presentationDipty Jalan
 

Similar to Hr Strategic Effectiveness Breakout Materials (20)

Sarvagnya Corporate Presentation
Sarvagnya Corporate PresentationSarvagnya Corporate Presentation
Sarvagnya Corporate Presentation
 
Locai India - Company Profile15v2
Locai India - Company Profile15v2Locai India - Company Profile15v2
Locai India - Company Profile15v2
 
Corporate presentation (2)
Corporate presentation (2)Corporate presentation (2)
Corporate presentation (2)
 
Competency based interviewing skills
Competency based interviewing skillsCompetency based interviewing skills
Competency based interviewing skills
 
Amita sm shm
Amita sm shmAmita sm shm
Amita sm shm
 
Forbes Marshal
Forbes MarshalForbes Marshal
Forbes Marshal
 
Locai India Company Profilev4
Locai India Company Profilev4Locai India Company Profilev4
Locai India Company Profilev4
 
LEAN Frog Capabilities Overview
LEAN Frog Capabilities OverviewLEAN Frog Capabilities Overview
LEAN Frog Capabilities Overview
 
Barker hoffmann profile
Barker hoffmann profileBarker hoffmann profile
Barker hoffmann profile
 
My Map Introduction
My Map IntroductionMy Map Introduction
My Map Introduction
 
Hot Topics and Trends in OD and Talent Management 2014
Hot Topics and Trends in OD and Talent Management 2014Hot Topics and Trends in OD and Talent Management 2014
Hot Topics and Trends in OD and Talent Management 2014
 
Human network overview ver 10. 0
Human network overview ver 10. 0Human network overview ver 10. 0
Human network overview ver 10. 0
 
Phr stephanie jones
Phr stephanie jonesPhr stephanie jones
Phr stephanie jones
 
Te Corp Presentation
Te Corp PresentationTe Corp Presentation
Te Corp Presentation
 
Human network overview ver 7. 0
Human network overview ver 7. 0Human network overview ver 7. 0
Human network overview ver 7. 0
 
SABPP - HR Standards - SARS
SABPP - HR Standards - SARSSABPP - HR Standards - SARS
SABPP - HR Standards - SARS
 
Wisdom English Portfolio With Cover Adobe
Wisdom English Portfolio With Cover AdobeWisdom English Portfolio With Cover Adobe
Wisdom English Portfolio With Cover Adobe
 
SABPP - HR Standards - NANDO'S
SABPP - HR Standards - NANDO'SSABPP - HR Standards - NANDO'S
SABPP - HR Standards - NANDO'S
 
Career development
Career developmentCareer development
Career development
 
Talent management and retention presentation
Talent management and retention presentationTalent management and retention presentation
Talent management and retention presentation
 

Hr Strategic Effectiveness Breakout Materials

  • 1. Iowa SHRM Conference Taking the HR Seat at Your Strategic Table 2008 Presented by: Linda Rubey Executive Director Program materials may not be reproduced without the express consent of MRA. MRA has offices in Wisconsin, Northern Illinois, and Iowa/Western Illinois. www.mranet.org
  • 2. How MRA Serves Its Members MRA’s HR and business expertise extends to a wide variety of areas. A snapshot of our services is listed below. Members receive these services at a discounted rate. For information, call MRA at 888.516.6357 or visit www.mranet.org. Affirmative Action/  Affirmative Action plans EEO Services  OFCCP audit assistance  Employment law compliance Career Services  Assessment services  Coaching  Succession planning  Networking/Information Groups: Forums, Roundtables and Discussion Groups  Society for Human Resource Professionals (SHRP)  Training (see Institute of Management) Compensation and  Job analysis and evaluation Benefits Services  Performance appraisal design  Full compensation plan design  Evaluation of 401(k) plans and health insurance  Benefits and pension administration Employee Relations  Employment and labor law issues Services  Local and national contract settlement reports  Discipline and termination issues Human Resource Services  Recruiting  Reference checking  Exit interviews  Outplacement  HR audits  Handbook development  HR Professionals for temporary assignments Institute of Management  Training via the Web, at MRA facilities and (Training) at company facilities – over 150 programs  Organization-specific training Safety and Health Services  Safety and environmental audits, inspections  Onsite safety managers  Development and implementation of OSHA-required programs  Onsite safety training Surveys  Customer surveys  Employee satisfaction surveys  Wage and salary surveys – benchmarked data and customized surveys  Compensation and benefits surveys – benchmarked data and customized surveys
  • 3. Linda K. Rubey Executive Director, Iowa / Western Illinois Linda Rubey holds the position of Executive Director, at MRA’s Iowa / Western Illinois Division. Her primary responsibilities include the development and implementation of strategies that raise the visibility of MRA in this region and expand the membership base and delivery of services and products in accordance with Board objectives. She also facilitates roundtables, conducts training classes and consults on various human resources and leadership assignments. Linda works with a diverse group of member organizations, ranging from small to large, in several industries, including manufacturing, government, banking, and health care. Prior to joining MRA, Linda was in business operations in printing and advertising, manufacturing, construction, and service industries, honing her skills as a resourceful liaison, facilitator, and change agent in the midst of rapidly changing technologies and economic flux. Linda is a highly motivated and team-oriented executive with over 20 years of leadership experience excelling in building and managing business-to-business, client and employee relationships at all levels of the organization. She has excellent communication skills one-on-one as well as in groups and has an expansive background with qualifications in accounting, customer service, human resources, marketing, operations, process improvement and sales with profitable results. Linda graduated from Marycrest College, Davenport, Iowa where she earned a Bachelor of Arts degree in Accounting and Business Administration. Her training also includes MBA Management Certification from St. Ambrose University, Davenport and Human Resource Management (HRM) Certification from Eastern Iowa Community College District. She is a member of the Society for Human Resource Management and American Business Women’s Association as well as a passionate volunteer and leader in her local community through the United Way and Habitat for Humanity. MRA helps member companies maximize the performance of their employees and organizations through talent, tools, and training. Founded in 1901, MRA is a not-for-profit employers association that today serves 4000 employers covering close to a half million employees. MRA's HR and business professionals provide expertise in the areas of compliance, recruitment, retention, surveys, safety, outplacement, and training and organizational development. MRA provides nearly 1000 training events each year.
  • 4. Taking the HR Seat at Your Strategic Table Presented by Linda Rubey, Executive Director Setting A Career Roadmap The Influence of Challenging assignments and Experience experiences The Influence of Continuous improvement in Education the HR field The influence of Gaining a broader perspective Business Acumen The influence of Discovering strategic Relationships opportunities Competencies Best Practices Personal Assessment Business Assessment 1
  • 5. Competencies in Action Desired key behaviors aligned with an organization's strategic initiatives that, when mastered, result in excellent performance. Which skills do employee have now? Define current competencies required for success. Which will they need to accomplish the company’s strategic plans in the future? Define future competencies that will focus on the strategic direction of the business. How will we address any gaps? Conduct a gap analysis between current and future profiles to focus on future development efforts. Develop an action plan. Sizing Up Your Leadership Strengths Branding Myself Creating an Effective Development Plan 2
  • 6. Do I Have What It Takes? Technical Skills Leadership Business Savvy Connections Understanding Barriers Competency-Based Development Program YES, I CAN! Thanks for Participating in this Session! Linda Rubey, Executive Director lindar@mranet.org; 888.516.6357 3
  • 7. Competencies Developed by MRA MRA identified 66 competencies, or specific behaviors, that businesses look for in their employees to help them achieve their business goals. Competency Title Definition Flexible style; receptive to change. Processes the ability to change (or be 1 Adaptability changed) to fit circumstances. Adjusts with ease. Puts others at ease by listening, allowing adequate time for interactions, and 2 Approachability giving undivided attention. Show receptivity to message being delivered. Communicates position directly and honestly while demonstrating respect for 3 Assertiveness others. Knows how business works; demonstrates knowledge of current business 4 Business Knowledge practices and future trends. Knows the competition. Establishes structures and processes to manage change; aligns organization 5 Change Management with changing and/or emerging strategies. 6 Closing Moves others to a decision; asks for action. candid, timely feedback on performance that is specific and supportive; 7 Coaching generously offers to share own experience and expertise. 8 Collaboration Seeks and enlists active participation of others to reach goals. Responds to information and situations in a self controlled manner. Maintains a 9 Composure calm composed manner during stressful times. Identifies and analyzes sources of conflict and methods of management and 10 Conflict Management chooses appropriate techniques to resolve issues. Gives expert advise; is a knowledgeable resource. Works collaboratively to 11 Consulting develop possible solutions, analyze information, and/or to solve problems. Builds effective relationships, identifies customer expectations, sees issues from 12 Customer Focus their point of view; offers practical recommendations. Takes action and makes sound decisions while working in unknown 13 Dealing with Uncertainty circumstances or with limited information. Gathers and analyzes information, considers consequences, and arrives at a 14 Decision Making Skills timely decision that meets organizational goals. Assigns meaningful work to others with clear direction and time lines. Uses delegation effectively to develop others, balance workload, and effectively 15 Delegation manage time. Engages in behaviors and activities to help direct reports achieve career/job 16 Developing Direct Reports aspirations while enhancing organizational capabilities. 17 Directing Others Tells others what is required and when it is required to achieve desired outcome. Possesses strong set of core values and beliefs consistent with social, ethical, 18 Ethics & Integrity and organizational principals. Confronts unethical situations. Exhibits comfort and confidence in interactions with executive-level management. 19 Executive Ease Maintains composure, creates trust; demonstrates credibility. Uses a variety of techniques and tools to conduct group discussions and to 20 Facilitation Skills assist in group problem-solving and decision-making. Understands how organizations make money and the impact of his/her own role; Connects how it can impact profit and loss; exercises sound judgment in decision 21 Financial Knowledge making regarding expenditures. Provides timely, factual information to others about the impact and outcomes 22 Giving Feedback associated with their actions and performance. Develops and communicates goals that are specific, measurable, attainable, 23 Goal Setting results-oriented, and time-oriented. Recognizes staffing needs, identifies qualifications/criteria, and hires for job and 24 Hiring and Staffing cultural fit.
  • 8. Competencies Developed by MRA MRA identified 66 competencies, or specific behaviors, that businesses look for in their employees to help them achieve their business goals. Competency Title Definition 25 Humor Uses appropriate humor to maintain a positive environment. Recognizes and values diversity. Respectfully accepts differences; works 26 Inclusion cooperatively to optimize contributions of all. Presents information in a way that causes others to listen, consider alternate 27 Influencing forms of accomplishing goals, and take action to achieve goals. Communicates information in a clear manner by sharing appropriate amount and 28 Informing content of information. Chooses appropriate medium. Generates new ideas and approaches to enhance the organization's systems, 29 Innovation products, or effectiveness. Conducts thorough gathering of factual information as a basis for decision 30 Investigation making. Displays confidence and knowledge, while remaining approachable, in a variety 31 Leadership Presence of business situations. Takes charge of a situation and inspires others to take action toward the 32 Leading accomplishment of a goal. 33 Learning Agility Learns and adapts quickly in new situations resulting in successful performance. Gives attention to speaker, demonstrates non-verbal cues showing interest, and 34 Listening responds with information or questions, as appropriate. Appropriately adapts management style and approach to a specific situation or 35 Managerial Flexibility person in order to achieve desired results. Measuring Work & Creates and communicates standards and expectations for direct reports; 36 Performance Standards provides timely, accurate feedback. 37 Meeting Management Plans, conducts, and follows up on meeting action plans effectively. Uses and creates analytical tools to document, assess, and measure information 38 Metrics to support business decisions. Recognizes others' internal motivators and establishes appropriate rewards and 39 Motivating Others consequences that will result in desired performance. Determines major objectives to be accomplished. Aims for best solution through 40 Negotiating compromise while balancing need to win against maintaining relationship. Uses organization's formal and informal relationships and power structures and possesses the ability to operate successfully within the parameters of that 41 Organizational Knowledge culture. Knows how to get things done through the use of organizational processes – both formal and informal. Positively influences when change is necessary. 42 Organizational Systems Exhibits political savvy. Brings together people, paperwork, and other resources in an appropriate order 43 Organizing for a designated purpose. Appropriately uses the concepts of both positive motivation and consequences to 44 Performance Management improve performance to preferred level. Demonstrates persistence and employs alternate behaviors in the face of events 45 Perseverance which interfere with plans and schedules. Accepts responsibility for own actions including failure. Embraces experience as 46 Personal Accountability learning opportunities and not chances to blame. Develops a path to a desired outcome including sequence, feedback points, and 47 Planning time estimates. Clearly communicates information in an audience appropriate manner using 48 Presentation Skills current and professional materials. Determines the interrelationships and relative importance of tasks and takes 49 Priority Setting action accordingly. Gathers and analyzes information, identifies goals, explores and selects 50 Problem Solving solutions, implements an action plan, and evaluates results.
  • 9. Competencies Developed by MRA MRA identified 66 competencies, or specific behaviors, that businesses look for in their employees to help them achieve their business goals. Competency Title Definition Uses the necessary/established steps to successful execution of tasks; looks for 51 Process Management process improvement opportunities. Plans and guides a project from start to finish using a methodical approach. 52 Project Management Garners and manages resources. 53 Resilience Recovers quickly from setbacks or difficult situations. accomplishment. Is action oriented. Likes challenge. Pursues opportunities. 54 Results Oriented Consistently high achieving. Takes action and makes decisions despite the existence of uncertainty. Not 55 Risk Taking fearful of acting with minimal planning. Accepts responsibility for own continued learning and growth through a personal plan ; reads books and career/technical publications; participates in 56 Self-Development organizations and educational opportunities; seeks diverse work experiences. 57 Self-Knowledge Accurately assesses own strengths and weaknesses. Influences others by understanding their needs; positions information, products, 58 Selling and services; secures commitment. the common good and exercises decision making consistent with organizational 59 Stewardship values; engages in appreciative inquiry (i.e. not finger-pointing or blaming) and a 60 Strategic Skills Focuses on the big picture to idetify trends and create opportuntiies. Uses a systematic approach to attract, develop and retain people with the 61 Talent Management competencies to achieve the current and future objectives of the organization. Builds on strengths and looks for ways to build positive relationships on the work 62 Team Building team. Demonstrates trust and respect for others. elements to established standards. Remains current regarding developments 63 Technical Skills and trends in area's) of expertise. Allocates time efficiently to the most important issues and knows what not to 64 Time Management spend time on; completes work in a timely fashion. Offers respect to all in the work environment, adheres to high personal standards 65 Trust & Respect of acceptance, reliability, openness, and consistency of action with words. Sees beyond the present, anticipates future results, and accurately predicts 66 Vision trends. Verbalizes the vision and leads the work group in that direction. Revised April 10, 2008
  • 10. Competency Management Process Steps Summary Step 1 Step 2 Step 3 Set the stage. Review Define competencies Define the levels of agenda and desired and their relationship management/key outcome. to business success. positions to which the competencies will be applied. Step 4 Step 5 Step 6 Establish current Review company’s Establish future management strategic plan and management competencies. related people issues. competencies. Step 7 Step 8 Step 9 Conduct gap analysis Reach consensus on Exercise: Participants between current and future management rate direct reports future competencies. competencies. against future competencies. Step 10 Step 11 Present an overview on Action use of development plans/timetables plans. established. ©2008 MRA – The Management Association. All Rights Reserved. Revised 04/08. www.mranet.org pg. 8 Material/LR/Iowa SHRM/SHRM—4
  • 11. Strategic Planning and Competencies Today’s human resource departments are moving rapidly into a partnership role to develop the strategic direction of their organizations. Organizations continue to emphasize the need to flatten their structure, respond more rapidly to ever-changing markets, and raise the bar of expectations for employees to assist in the achievement of the organization’s strategic objectives. The following guidelines should be considered by those in human resources who are looking for a roadmap towards that strategic role. A critical first step is to determine the competencies required of the management team to accomplish the business or strategic plan. Some organizations determine the competencies required for their entire exempt workforce. The competencies should be established in a consensus-building process. Using an outside facilitator to work with the senior management team frees up the head of human resources to participate in the process as a peer. Various professional organizations have researched what competencies are required by managers to achieve business success. MRA has recently developed a set of recommended competencies for success based on its experience in training and consulting with member companies. During the consensus-building process, the facilitator leads the discussion to determine the current competency profile of the management team. An ideal number is 12 to 15 competencies, but up to 20 competencies may be selected. Next, the president and/or CEO review the organization’s strategic direction using only four or five bullet- point strategies. Discussion then centers on the human resource issues in those strategies that must be successfully addressed in order to achieve the company’s objectives. For example, one of the issues could be a significant turnover of key employees within the planning period due to anticipated retirements, plant closings, normal turnover, etc., as revealed in the workforce planning process. How will these employees be replaced in view of the upcoming crunch in number of employees in the workplace? Should jobs be restructured? Eliminated? Outsourced? During this meeting, issues should be identified, not resolved. With the identified issues in mind, the facilitator leads senior management in a discussion of the competencies required for the future. A gap analysis comparing the current competencies with those established for the future will reveal potential areas for group training or individual development plans. This analysis can also be used to develop the company’s succession plan and candidates by assessing successor candidates against the future competency profile. Subsequent steps should include a review of the organization structure to determine appropriate changes for alignment and consideration of staffing changes utilizing results from the competency assessment process. Compensation philosophy should be reviewed to ensure that its objectives are aligned with organization strategy. Should a merit pay system be retained or should a pay for performance program be considered? These steps should be consolidated into a human resources plan with an executive summary from the head of human resources highlighting the strategies that will be undertaken to align the function with the organization’s strategic plan. Material/LR/Iowa SHRM/SHRM—5
  • 12. Material/LR/Iowa SHRM/SHRM— 3-Competent 5-Outstanding 4-Very Competent Names/Job Title How to rate competency: 2-Needs some development 1-Needs extensive development Assertiveness Department__________________ Business Knowledge Dept. Manager_________________ Date of Rating__________________ Business Systems Collaboration Customer Focus Decision Making Skills Developing Direct Reports Ethics Integrity Hiring Staffing Influencing Innovation XYZ Leadership Presence Measuring Work Performance Standards Results Oriented CONFIDENTIAL Risk Taking Selling Strategic Skills Team Building Competency Ratings For Exempt Professionals Technical Skills Trust Respect Vision
  • 13. Human Resources Strategic Effectiveness—Self-Assessment Scoring Guidelines The Human Resources Strategic Effectiveness—Self-Assessment is a confidential self-awareness tool. Its purpose is to make you aware of the skills and behaviors required to be an effective strategic leader of Human Resources and to provide an informal measurement of your strengths and areas for development. The assessment does not represent the total domain of skills required for a Human Resources professional. Its focus is only on the strategic component of the human resources role. You are encouraged to solicit additional feedback from those who know you best. Feedback from senior leaders can be particularly helpful. The assessment tool can be used as a guide for obtaining additional directed feedback. Interpreting the Results Most individuals will have a number of areas rated as strengths and areas for development. The key to any assessment and developmental planning is to review the assessment results in the context of your current and future job requirements. Ask yourself, “What strengths do I need to emphasize over the next 12 months to ensure success?” “What areas for development do I need to work on?” The following steps are recommended to interpret your results: 1. List or circle the items rated as “effective” or “very effective.” 2. Pick out the top three “effective” and “very effective” items based on your job requirements/expectations for the next two years and place a star next to the item number. 3. List or circle the items rated as “not effective” or “somewhat effective.” 4. Pick out the top three “not effective” and “somewhat effective” items based on your job requirements for the next two years and place a square next to the item number. 5. Select the most critical item for development from the three “not effective” and “somewhat effective” items. 6. Prepare a development plan for the highest priority need. Material/LR/Iowa SHRM/SHRM—
  • 14. Human Resources Strategic Effectiveness—Self-Assessment Please rate each item below in terms of your perceived effectiveness. Place a check mark next to the rating that best depicts your current level of effectiveness. 1. Deliver on agreed to actions, goals, and commitments on time, with high quality and within budget; exceed expectations when delivering services to senior managers. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 2. Make timely decisions in the face of risk and uncertainly that support business strategies. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 3. Establish a high level of trust with line managers and senior leadership that results in frequent requests for advice. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 4. Display a thorough business knowledge of the organization’s financials, business model, strategies, markets, customers, competition, goals, drivers, challenges, internal politics, industry trends, and metrics. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 5. Think, act, and solve issues in a strategic manner by seeing the big picture, thinking long term, being market driven, using logic and facts, asking thought-provoking questions, and integrating disparate information into actionable strategies. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 6. Consistently behave with high levels of emotional intelligence by being self aware, displaying high motivation, being empathic, having self-control, and displaying social skills that result in good mission-critical networks. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 7. Build strong, trusting working relationships with senior leadership that instill confidence and result in inclusion in important business decisions and planning. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 8. Build a team of highly competent professionals that effectively and efficiently delivers human resource systems, products, services and advice that measures and reports the impact of those services using business metrics. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 9. Coach line managers and senior executives in solving individual leadership development issues by building trust, listening, showing interest, identifying real needs/goals, and providing confidential coaching resulting in improved performance and job satisfaction. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective Material/LR/Iowa SHRM/SHRM—
  • 15. 10. Consult with line managers and senior leaders by building an authentic collaborative relationship for solving talent management and business issues through a process of contracting, assessing needs, identifying solutions, executing a plan, and tracking results. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 11. Work as a change master by proactively providing managers and senior leadership with change management techniques, practices, and guidelines that result in effective implementation of new business initiatives. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 12. Develop a value added business partnership with the CEO (or other senior leaders responsible for talent management) that results in joint talent management collaborations and actions in a environment of trust and mutual respect. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 13. Listen with in-depth understanding in a way that communicates sincere interest paraphrasing, in the thinking of others, trying to understand first, and observing body language. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 14. Influence/negotiate (without position power) with key stakeholders in a collaborative and respectful manner by listening, understanding positions and beliefs, determining what is important, preplanning, defining limits, and being flexible. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 15. Advocate for new ideas, programs, concepts, and other organizational changes that will support organizational objectives. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 16. Manage human resources using an ROI business model that aids in decision making for new programs and provides a framework for measuring progress using measurable metrics and a scorecard (or other tracking system). ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 17. Demonstrate agility and flexibility in driving change by making strategy adjustments based on organizational dynamics by being able to accept reality, and by keeping a good work/life balance. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 18. Have knowledge and experience in all aspects of human resource/talent management. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective 19. Proactive in moving the human resource/talent management agenda forward by not waiting for guidance or to be asked to “sit at the table”; continually take actions that would support the organization’s business strategy more effectively. ____ Not effective ____ Somewhat effective ____ Effective ____ Very effective Material/LR/Iowa SHRM/SHRM—
  • 16. Individual Development Plan Period of Plan:____________________________________________ Name (Last, First) Current Position Manager’s Name Developmental Goal (describe the specific behavioral changes you would like to make): Material/LR/Iowa SHRM/SHRM—10 Developmental Description of Planned Date for Evidence of Objectives Purpose Priority Developmental Activities Accomplishment Accomplishment Barriers To Goal Accomplishment: Actions/Plan:
  • 17. Keys to Successful Development Plans  Be specific about what you are going to do.  Set deadlines, both interim and ultimate.  Make sure your development plan is realistic in terms of what you want to accomplish and when. Do not set yourself up for failure.  Schedule, and then carry out, your periodic progress checks.  Build in personal rewards—for small as well as big accomplishments.  As much as possible, design your plan around things you want and like to do. (If your development plan is just hard work, you will find ways to avoid it.)  Plan ways to work on your skills and goals as part of your everyday routine, both at work and at home. This way, you won’t have to set aside (or wait until you have completed) “everything else” in order to work on your development plan.  “Go public with your plan.” Share it with others so they can help you maintain your commitment and measure your progress.  Make your plan visible. Post it in front of you. Incorporate notes about it on your calendar. Material/LR/Iowa SHRM/SHRM—11
  • 18. HR Partnership With Senior Management HR Partnership The HR senior management partnership is critical in order to select the high return HR projects, to gain the needed support and funding, and to get the ongoing involvement and ownership for sustained success. Obtaining this partnership requires a planned, ongoing effort to grow and to maintain the partnership. Delivering value and solving key business challenges is the fuel to build the relationship. The partnership can always get better. It is never done. The dynamics of the business and the changing leadership needs require constant nurturing. You need to have a plan for growing your key relationships. To start, identify those critical relationships, assess current quality of those relationships, and map out an approach for better understanding their needs and communication styles. Please complete the information requested below and share it with your small group. Partnership Assessment 1. Identify your critical senior management relationships and rate each one on a one-to-ten scale. A ten means a perfect partnership. The communication is frequent, respectful, honest, open, and meaningful/useful to both parties. Material/LR/Iowa SHRM/SHRM—12
  • 19. 2. For the senior management relationships requiring work, describe the current status of the relationship, the needs and style of the individual and some thoughts on how to move it forward. 3. List some actions that would move the relationship forward. Complete one chart for each senior relationship. Senior Leader Action to Take Start Date Notes/Learnings Material/LR/Iowa SHRM/SHRM—13
  • 20. Notes ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________
  • 21. Notes ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________