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L12 slides

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  • Pg 96Objective 1-3.2.7, 1-3.2.8As with the previous slide, go through each of the points here, discussing how to detect a possible problem and then how to “solve” that problem.
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    • 1. Lesson 12: Using the Recycle Bin • deleting files or folders • what the Recycle Bin is • restoring files from the Recycle Bin • emptying the Recycle Bin • identifying common problems with accessing files© CCI Learning Solutions Inc. 1
    • 2. Looking at the Recycle Bin • Temporary storage area for files and folders you delete from local hard disk • Files and folders deleted from external disk or network drive permanently deleted and cannot be restored • Access icons on desktop or in Windows Explorer • If computer shared, separate Recycle Bin for each user • To permanently delete file and bypass Recycle Bin, press while deleting file or folder© CCI Learning Solutions Inc. 2
    • 3. Deleting Files & Folders • If no longer need files or folders, or to save disk space • Always check contents of folder before deleting entire folder – Crucial if folder on network drive or external disk • To delete file or folder, select file or folder and then: – Click and then click Delete – Press – Right-click and click Delete – Drag item to Recycle Bin folder© CCI Learning Solutions Inc. 3
    • 4. Restoring a File or Folder • Can restore deleted file or folder to original location – Can only restore entire folder and its contents • To restore file or folder from Recycle Bin: – Select the file or folder to be restored, and then click – To restore multiple files or folders, select appropriate files or folders, and then click – To restore all items, click – Right-click selected files or folders and then click Restore© CCI Learning Solutions Inc. 4
    • 5. Emptying the Recycle Bin • Deleted files remain until you empty it or it is full – If full, Windows automatically deletes older files and folders to free up enough space for new items • When file or folder deleted from Recycle Bin, permanently deleted • To empty Recycle Bin: – On Command bar, click – Right-click Recycle Bin window and click Empty Recycle Bin – Right-click Recycle Bin icon on desktop and click Empty Recycle Bin© CCI Learning Solutions Inc. 5
    • 6. Identifying Common Problems with Files • Use standard naming convention when saving files, ensuring each file name is unique and do not overwrite any files – Adhere to file management standards set so others can find files and folders easily • Be careful not to change file extensions and to type the file extension correctly • When renaming files, remember characters you cannot use • When moving files, be careful to select appropriate file • When using portable storage device, copy from hard drive to storage device • Always delete files to Recycle Bin if you might need them later • Carefully read any error messages Windows displays about files before closing message – Helps identify what could be causing problems with accessing that file© CCI Learning Solutions Inc. 6
    • 7. Identifying Common Problems with Files • If error message indicates you are low on hard drive space: – Delete data files you do not need or use, then uninstall unused application programs • Be very careful when using passwords with confidential or sensitive files • If cannot make changes to file, file probably has been set to read-only • If error message indicates file may be corrupted, try opening file on another computer to see if can duplicate the message • Be very careful when working with hidden files and change back to hidden status once you have completed the necessary actions • If Windows cannot find program to automatically accept or open file, usually indicates you do not have proper software • Always check with technical support whenever unsure what is happening on system with files, or cannot get access to files© CCI Learning Solutions Inc. 7

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