Accesa - Digital Workplace competences

1. Fitting in the big picture
of IT and business

2. Digital Workplace
Competence Center
2
Ionut Lupsan
SharePoint
Managing
Consultant
www.accesa.eu

3. MANAGING CHANGE IN THE NEW
DIGITAL WORKPLACE

4. Managing change in the new digital workplace
The way we collaborate and share information is in a
constant process of transformation. We manage it by
helping mid and large-size organizations create and improve
their Digital Workplace Environments.
• Competence Center foundation year: 2009
• Assisting companies in solving complex organizational problems,
that have an impact on a large number of users.
Our functional and technical expertise meets the critical
requirements for an efficient functioning of a Digital
Workplace environment:
4
Collaboration and Content Management
Usability and User adoption
Migration and Integration
Processes and Workflows
Branding solutions
www.accesa.eu

5. OUR APPROACH

6. Our approach
The capabilities of the Competence Center cover the three main stages of a Digital Workplace environment set-up:
6
SharePoint & Digital Strategy Consulting
• The digital workplace development
strategy, modernization solutions,
optimization and enhancements
SharePoint custom solutions for
• Collaboration and content
• Processes
• Workflows
• Migration and Integration
The entire Digital Workplace environment,
whilst providing change-related solutions
• Technical Training
• Support & Maintenance
• Infrastructure: Configuration and
Administration, Backup and Restore -
SharePoint Server Farm, SQL
Operating, Maintenance - SharePoint
Server Farm, User Permissions, First
Level / Application Support, Second
Level and Third Level Support
RUNPLAN BUILD
DELIVERY
PROCESS
www.accesa.eu

7. OUR TEAM

8. Our Team
8
Certifications FrameworksPlatformsSize
23people
Team roles
• Delivery Manager
• Project Coordinator
• SharePoint Architect
• SharePoint Consultant
• SharePoint Developer
• SharePoint Front-End Developer
• SharePoint Administrator
• SharePoint Infrastructure
Specialist
www.accesa.eu
English/German speaking

9. RELEVANT CASE STUDIES

10. 10
TECHNOLOGIES AND METHODOLOGIES
Digital Solution for the Financial Industry:
Managing the transition from Lotus Notes to SharePoint 2013
FIELD AND INDUSTRY
BUSINESS CONTEXT AND CHALLENGE
WORKFLOWS
Part of a German leading banking group,
which counts over 5.500 employees.
SharePoint 2013, NET Framework 3.5/4, WWF, JavaScript, CSS, jQuery, Ajax, XML, CAML
Queries/LINQ Queries. A mixed Waterfall - Agile approach.
It’s one of the most challenging Digital Workplace projects, in size and complexity. With
an estimated workload of 600 man days, we managed the transition of their Lotus Notes
platform to a modern Digital Workplace Environment. The successful transition was vital
for the company’s near-future organizational efficiency, which required the new platform
to fit the exigent standard requirements for specific financial workflows, processes and
security.
In order to preserve the security relied by SharePoint, the organization opted for
SharePoint 2013 as the main environment. On its base, further custom functionalities
had to be developed from scratch. The actual transition consisted in migrating the Lotus
Notes workflows, databases and information to SharePoint followed by the creation of a
new and modern collaborative solution.
Complying with the organization’s
requirements for quality: full functional
reliability, flexibility and performance, we
created the backbone of our application
using a layer-based architecture,
triggered by automated scripts and
search functions: SharePoint 2010 Search
was used here, as it was one that ticked
most of the security issues.
ARCHITECTURAL LAYERS
Part of the application’s complexity was
custom-developing SharePoint
workflows. A number of 9 workflows
were implemented, which included
administrative functions such as:
personal management, collateral
administration and collaboration.
WORKING WITH AD LDS
Aside architecture and workflow, we had
the challenging task of connecting the
organization’s database (SAP) with
SharePoint through AD LDS.
CHALLENGE
www.accesa.eu

11. 11
TECHNOLOGIES AND METHODOLOGIES
Getting inside the mining industry:
SharePoint Access Management Solution for on-site access approval
FIELD AND INDUSTRY
BUSINESS CONTEXT AND CHALLENGE INNOVATION
A world-leading player in the mining
industry and the production of iron ore
products.
MVC, Angular JS, SharePoint 2013, Agile Methodology
Strategically devised for access management inside one of the largest company’s sites,
where employee and visitor-fluctuation was high, the challenge was to enable a
centralized control of access management (workflows), that would enhance mine
security whilst integrating with their existing SharePoint platform. As so, the solution was
to create a SharePoint app that fitted the entire access request workflow - until approval.
A team of 3 people was involved in the project, working on-site and remote.
The SharePoint App is now a single-access point to access approval inside the mine.
Having reusability in mind, we created the app as to be further used in other access
management scenarios.
www.accesa.eu

12. 12
TECHNOLOGIES AND METHODOLOGIES
Empowering business insights through accessibility:
Integrating SharePoint with SAP
FIELD AND INDUSTRY
BUSINESS CONTEXT AND CHALLENGE
A global leader in powertrain solutions.
SharePoint 2010, Duet Enterprise, Agile Methodology
With a world-spread presence and a complex business model, the organization
benefitted from SharePoint’s usability and efficient Search Function in using SAP for
document management. The challenge was to transform SharePoint into a point of
access to the company’s insights in SAP. With the help of a specialized SAP team, we
created a custom connector between SharePoint and SAP, which gave access to users to
a stack of 800.000 documents in SAP.
Configuring the Fast Search, we enhanced the solution by creating a custom search box
that allows pre-filtering data. Given SAP’s database complexity, we optimized data access
by using a cache crawling solution, thus by increasing SharePoint’s integration
performance with SAP.
www.accesa.eu

13. 13
TECHNOLOGIES AND METHODOLOGIES
SharePoint intranet solution for European
leading travel agency
FIELD AND INDUSTRY
BUSINESS CONTEXT AND CHALLENGE
One of the most important travel
agencies in Switzerland. The solution is
used by 5.000 - up to 6.000 employees in
SharePoint.
SharePoint 2013, MatchPoint
We developed the organization’s SharePoint platform into a complete & user-friendly
intranet solution that would match the project’s requirements for: fast deployment,
intuitive & branded UI and collaboration features like: Workspace, Content, People.
For rapid deployment, we used MatchPoint Framework. The outcome was an intranet
solution that integrated essential collaboration features like: Search, Data Aggregation,
Multilanguage Support and even a Newsroom module.
Our team (SharePoint Consultant and Developer) contributed to the project’s
user-friendliness and intuitiveness by proposing functional and data-architecture related
solutions.
www.accesa.eu

14. 14
Streamlining organizational data through a SharePoint
metro style tile navigation
FIELD AND INDUSTRY
BUSINESS CONTEXT AND CHALLENGE
With over 45.000 employees, the
beneficiary is one of the world’s most
reputed brands in the consumer goods
industry.
To answer the company’s business needs for: collaboration mobility, quick access to
information and a more efficient organizational communication, the challenge was to
adapt the existing SharePoint platform’s look & feel for mobile navigation and to the
company's need to streamline the most important information.
One of the project's challenges was to enable multiple level navigation, across 200 site
collections.
Creating a web part that activates metro style tile navigation generated a consistent user
experience, that could be afterwards easily enhanced.
INNOVATION
One of the highlights of the project is the ability to showcase live data in the site
collection homepage by connecting to different web and data services as: RSS, Excel files
or SharePoint lists/libraries.
www.accesa.eu

15. 15
Multi-industry SharePoint CLM
(Contract Lifecycle Management) solution
FIELD AND INDUSTRY
BUSINESS CONTEXT AND CHALLENGE
The beneficiary is an ISV who wanted to
build an out-of-the box SharePoint based
product for Contract Management
purposes.
Through a fusion between SharePoint and MatchPoint, we created a genuine CLM
(Contract Lifecycle Management) solution that followed a comprehensive workflow:
from deadline management, scanning (in the cloud) management - to reporting.
INNOVATION
As the product was developed within a flexible framework as MatchPoint is, the resulting
solution is a reusable one: the contract management was built as a modular solution that
can be configured to be used in different industries. SharePoint, as a platform, being ideal
for collaboration, thus by contributing to an increased performance.
www.accesa.eu

16. 16
Paul Hrimiuc
Business
Development
Manager
Ionut Lupsan
SharePoint
Managing
Consultant
Iulian Iuga
CEO
ZURICH | MUNICH | CLUJ-NAPOCA | ORADEA
info@accesa.eu
+40 364 115 115
KEY PEOPLE OFFICES
www.accesa.eu

17. THANK YOU!
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