Employees will always request time off to see to their personal issues or to vacation with their loved ones.As much as you’d like to accommodate all time off requests, you also need to consider the business and the importance of keeping it running smoothly.But you really don’t have to see red when bombarded with several time off request. There is a lot you can do handle such requests and still end up appearing like a hero to your employees. Read on and discover how.

1. 6 SUPER TIPS TO PRACTICE FAIRNESS WITH
ATTENDANCE SOFTWARE
By now, you probably know that attendance software can save you lots of money by
curbing overpayments, inaccurate time reporting, tardiness, absenteeism, buddy
punching, and so forth. But employee attendance software can also help you to practice
fairness with employee time off requests.
When employees feel that you are not being fair with their time off request, they are
likely to start harboring feelings of resentment and will eventually look for work
elsewhere.
In addition to vacation leave, employees are entitled to unpaid time off to handle
personal issues, such as:

2.  moving house
 attending a wedding
 attending a religious event
 visiting a sick relative and so on
So, how do you handle time off requests without being unfair and at the same time
without pulling your hair off?
1. Implement Attendance Software
The first thing you should do is ensure that attendance tracking is accurate. Only then
can you effectively approve time off requests without interfering with the normal
operations of the business. Implementing employee attendance software will give you a
more accurate idea of the attendance trend of your employees.
2. Establish a Fair Policy
The other thing you need to do is to establish a vacation/time off policy that clearly
outlines the rules on when they can take vacations or request time off, how much notice
they need to give, and so on.
If you have already introduced time tracking software or punch clock software into the
business, your employees, especially the new ones, will be able to access the policy
online whenever they wish. In addition to this, they will be able request time off via your
time tracking software, and you will be able to approve or decline their requests via the
same attendance software. When crafting your policy, remember to take sicknesses and
other emergencies into consideration.
3. Allow shift Trades
Another way to this would be to allow your employees to shift trades, where by an
employee can arrange to have his or her shift covered by a fellow employee so that he or
she can take some time off. To avoid confusing other staff members, you will need to
approve all shift trades first so that you can update the schedule. Once again, you will be
able to receive shift trade requests through the software, and you will also be able to

3. respond through the same. When managed well, shift trades can be a very effective way
of approving time off requests.
4. Allow Self-scheduling
Self scheduling is also another way to practice fairness with employee time off requests.
With self scheduling, you allow your employees to take the responsibility of choosing
their ideal time off while still respecting the company’s policy on time off requests. This
can be a good way of being fair with time off request, but it needs some oversight.
For some businesses, holiday weeks are the ideal time for employees to take time off
because this is the time business is usually at its slowest. But for retail businesses, the
holidays are normally nightmarishly busy and this is when a manager needs most of his
or workers. Based on your line of business, your vacation and time off requests policy
should clearly outline the times of the year when nobody is allowed to take time off,
unless it is really necessary to do so.
5. Practice confidentiality
Including total confidentiality in your time off and vacation requests policy will get rid of
any notions of management showing favoritism in these types of requests. Employee A’s
reason for requesting time off might appear more important than employee B’s reason
and your decision might induce some kind of resentment among employees. To avoid
this, keep their reasons off the record but be transparent about the policy. Using a
shared calendar will help you to pull it all together, and first-class punch clock software
will help you achieve exactly that.
6. Be reasonable
There will be time when your employees will present sudden time off requests to handle
an emergency or an important event. Their reasons will not always seem important to
you, but they may be important to them. Be reasonable when handling such request or
you might end up losing some of your best employees. When there is just no way you
can afford to grant such a request, try to give a thorough explanation as to why it is not
possible and there is a good chance that the employee in question will understand or
even suggest a workable arrangement.

4. All in all, because premium attendance software enables remote clock-ins, you may
allow some of your employees to work away from office as they address their personal
issues if there really is no other way to it.
ARTICLE SUMMARY: -
Employees will always request time off to see to their personal issues or to vacation with
their loved ones. As much as you’d like to accommodate all time off requests, you also
need to consider the business and the importance of keeping it running smoothly. But
you really don’t have to see red when bombarded with several time off request. There is
a lot you can do handle such requests and still end up appearing like a hero to your
employees. Read on and discover how.
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