Document control systems automate the process of creating, approving, reviewing, and distributing documents. They ensure documents are up-to-date and can integrate with other systems like training to provide visibility into employee requirements. Effective document control systems provide automatic routing and approval of documents according to customized workflows. They also integrate with tools like Microsoft Office and can automatically update documents and training records when changes are made. Document control is the foundation for an effective quality management system.
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Changes can even be requested to multiple related documents in a single workflow, adding to the efficiency of the process.
Additionally, the system can automatically archive older document revisions—if this changes it will allow you to restore
these archived revisions.
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The document control system sets the foundation for an effective quality system. It holds the “goods” of your organiza-
tion—from policies, to procedures, to work instructions and so on. Doing this manually can be prone to error and create a
time-consuming process for you and your employees.
An effective document control system will automate the process of document creation, from approval, to review, to
approval. Not only does it help directly in the document creation process, but it integrates with the training application
ensure employees are trained on all new documents or revisions.
Using the quality system to drive the document control process will provide you with a total solution for document
control—from the creation of documents to managing change, to approval and training on all documents.