Sailor toolboxinformationsheet

Sailor Career Toolbox Information Sheet (13 pages of career tool resources)

Navy Career Tools
Enhance Professional and
Personnel Growth
Use these web sites to enhance your knowledge,
skills, education, and career opportunities:
Sailor  Navy eLearning (NeL)

Career  Navy Credentialing Opportunities On-Line
(Navy COOL)

Toolbox  United Services Military Apprenticeship
Program (USMAP)
 Sailor/Marine American Council on Education Description and Actions You Should Take
Registry Transcript (SMART)
 Sailor/Marine Online Academic Advisor
Get the most from your Navy career …
(SMOLAA)
Force Stabilization initiatives, such as Perform To Serve and Senior Enlisted
Validate Personnel Information Continuation Boards, demand that your take an active role in your professional
Use these web sites to verify your Navy career and development and career management. The Sailor Career Toolbox identifies the
personnel data: 12 online applications you need to know. If you do not routinely use all of the
applications listed on the left, you will miss the opportunities and advantages
 Electronic Service Record (ESR) provided to support and enhance your Navy career.
 Electronic Training Jacket (ETJ) Recommended Actions
 Official Military Personnel File (OMPF) Use applications identified in the Sailor Career Toolbox to develop and manage
 Web Enabled Record Review (WERR) your career.
 Physical Readiness Information Management  Use professional development applications to support and enhance your
System (PRIMS) competitive efforts for advancement and retention.
 Navy Department Awards Web Service  It is your responsibility to verify that Navy records document all your
(NDAWS) achievements. Monitor your personnel records regularly to ensure your
career achievements are documented properly and available when
Explore Career Opportunities reviewed for advancement, selection for retention or special programs, or
Use this web site to explore career options and assignment to desired jobs. Be proactive and take all necessary actions to
submit job applications: verify that your personnel data is current, accurate and complete.
 Career Management System / Interactive NOTE: You may download this information sheet from the Navy Personnel Command
Detailing (CMS/ID) web site at www.npc.navy.mil/careerinfo/staynavy/careertoolbox/.

Navy Career Tools for Sailors This product by the OPNAV N16 Fleet Introduction Team is current as of 21 October 2009.
Please address comments and feedback to Mr. Alex Watt, alexander.watt@navy.mil

Sailor Career Toolbox - Information Sheet

Get Started
Log in to NKO at https://www.nko.navy.mil. Click
CAREER MANAGEMENT. Click Navy Career
Tools.
Navy  Launch “Navy Career Tools - Tutorials” and
complete the NeL module.
eLearning Log in to NeL via NKO. On the LEARNING tab,
click Navy e-Learning > Online courses.
(NeL)  Under the Get Started heading, click Take the
Tutorial.

Find Information Online
Additional information and resources can be found
on the following web sites:
 Log in to NeL via NKO. On the “My E-Learning”
tab find “Welcome to Navy eLearning”. Description and Actions You Should Take
 Log in to NeL via NKO. Under the Get Started
heading, click FAQs. Navy eLearning (NeL)
Find Assistance in Your Command NeL delivers thousands of courses designed to enhance your professional and
personal growth.
 Training Officer (TRAINO)
 The NeL catalog contains thousands of courses in the connected
environment provided by the Internet and in the disconnected environment
Ask for Help provided by the shipboard NIAPS server.
Contact the Global Distance Support Center  In the Internet environment, the NeL home page links to mandatory training
 Call 877-418-6824, Option 3, Option 4 (such as GMT, Information Assurance Awareness, etc.), thus providing a
DSN 510-428-6824, Option 3, Option 4 listing and direct access to courses you are required to complete.
 Send email to help@anchordesk.navy.mil  On the afloat NIAPS server, the NeL home page provides lists of courses
available (or not available) on the ship or submarine.
Contact the Enterprise Customer Support Center
 Call 877-253-7122, Option 2, then Option 3 Recommended Actions
DSN 922-1001, Option 1, then Option 3  Complete eLearning to enhance your professional knowledge, skills and
 Complete the Problem Report form (click Navy abilities.
E-Learning Help Desk) on the NeL Help tab.  Verify course completions are documented in your ETJ.



Get Started
Go to Navy COOL at https://www.cool.navy.mil.
 Review COOL Overview, Credentialing Basics,

Navy and information provided in the Must Read FAQ.
Alternately, log in to NKO at

COOL https://www.nko.navy.mil. On the LEARNING tab,
click Navy COOL.

 Go to Navy COOL at https://www.cool.navy.mil.
 Go to USMAP at https://usmap.cnet.navy.mil.
 Go to NKO at http://www.nko.navy.mil. Click
Career Management > Advancement. Look for
“Certifications and Qualifications”.
Description and Actions You Should Take

Find Assistance in Your Command Navy Credentialing Opportunities On-Line (Navy COOL)
 Command Career Counselor (CCC) Navy COOL explains how you can meet civilian certification and licensure
requirements related to your rating, job, designator and occupation. Navy COOL
 Education Services Officer (ESO)
provides the ability to accomplish the following:
 Get background information about civilian licensure and certification.
 Learn how to fill gaps between Navy training and experience and civilian
Ask for Help credentialing requirements.
Contact the Global Distance Support Center
 Learn about resources available that can help you gain civilian job
 Call 877-418-6824, Option 3, Option 0 credentials.
DSN 510-428-6824, Option 3, Option 0
 Identify resources available to fund for credentialing exams, such as the
 Send email to help@anchordesk.navy.mil Navy-funded credentialing program, GI Bill, and DANTES.
Contact the Credentialing Program Office Recommended Actions
 Call 850-452-6683  Identify and earn national certification, and/or federal and state licensure.
DSN 922-6683
 Identify apprenticeship trades related to your rating, then enroll in USMAP
 Send email to crry_cqcredentials@navy.mil to earn a nationally recognized “Certificate of Completion” from the U.S.
Department of Labor.



Get Started
Go to USMAP at https://usmap.cnet.navy.mil.
 Review information on the USMAP Welcome

United page, including What is USMAP?.
 Review FAQs located on the USMAP Help tab.

Services Find Information Online
Military Additional information and resources can be found

Apprentice-  Go to Navy COOL at https://www.cool.navy.mil.

ship Find Assistance in Your Command
 Command Career Counselor (CCC)
Program  Education Services Officer (ESO)
(USMAP) Ask for Help
Contact USMAP United Services Military Apprenticeship Program (USMAP)
 Call 850-452-1001, Option 3, ext 2096 / 2222 / USMAP is a formal military training program that provides you the opportunity
2204 / 2092 / 2093 / 2097 to improve your job skills and to complete your civilian apprenticeship
DSN 922-1001, Option 3, ext 2096 / 2222 / requirements while on active duty.
2204 / 2092 / 2093 / 2097
 USMAP is free, requires no off-duty hours and can grant up to one half of
 Send email to netpdtc.usmap@navy.mil the required on-the-job training hours for military experience.
 Upon completion of the program, you become a registered apprentice with
the U.S. Department of Labor.
Recommended Actions
 Identify and earn national certification, and/or federal and state licensure.
 Identify apprenticeship trades related to your rating and earn a nationally
recognized “Certificate of Completion” from the U.S. Department of Labor.
 Verify certificates and achievements are documented in your ETJ, ESR,
SMART, and WERR.



Get Started
Log in to SMART at https://smart.navy.mil.
Alternately, log in to NKO at

Sailor / https://www.nko.navy.mil. On the LEARNING tab,
click SMART Transcripts. Log in to SMART.

Marine Find Information Online
American

Council on
 Go to Navy College at
https://www.navycollege.navy.mil. Click SMART
College Credit. Click My Transcript (SMART).
Education  Go to Navy College at
https://www.navycollege.navy.mil. Click links to
Registry SMART FAQs and What’s New.
 View the Guide to the Evaluation of Educational Description and Actions You Should Take
Transcript Experiences in the Armed Services at
http://www.militaryguides.acenet.edu.
Sailor/Marine American Council on Education Registry
(SMART) Find Assistance in Your Command
Transcript (SMART)
 SMART documents college courses, degrees and certifications completed
 Education Services Officer (ESO) on active duty through Tuition Assistance or the Navy College Program
 Command Career Counselor (CCC) for Afloat College Education (NCPACE), and all other college courses
completed at institutions accredited by a regional, national or professional
Ask for Help accrediting agency recommended by the U.S. Department of Education.
Contact the Navy College Center  SMART provides recommended college credit for your military occupational
experience and training. Recommendations are made by the American
 Call 877-253-7122, Option 1 Council on Education (ACE).
DSN 922-1828, Option 1
Recommended Actions
 Send email to ncc@navy.mil
 Review your SMART to verify data accurately reflects your training and
Contact your local Navy College Office
education.
 Take all necessary actions to ensure your SMART is current, accurate and
complete.
 Use correction procedures identified on the SMART Welcome page (see
SMART Correction Procedures (Navy)).
 Use your SMART to facilitate degree planning.



Get Started
Log in to SMART at https://smart.navy.mil. On the
Welcome page, click Degree Shop / SMOLAA.

Sailor / Alternately, log in to NKO at
https://www.nko.navy.mil. On the LEARNING tab,
click SMART Transcripts. Log in to SMART. On the
Marine Welcome page, click Degree Shop / SMOLAA.

Online Find Information Online
Academic on the following web sites:
 Go to Navy College at
Advisor https://www.navycollege.navy.mil. View links to
SMART FAQs, What’s New, and SMART
(SMOLAA) College Credit.
Find Assistance in Your Command
 Education Services Officer (ESO)
Sailor/Marine Online Academic Advisor (SMOLAA)
 SMOLAA is an online tool that works in conjunction with SMART to help you
explore options for earning a college degree.
Ask for Help
 Using SMOLAA, you can access your academic history – as recorded in
Contact the Navy College Center SMART – and then apply all applicable college and military courses to
 Call 877-253-7122, Option 1 degree plans offered by various colleges and universities.
DSN 922-1828, Option 1  Depending on the college degree plan selected, SMOLAA will indicate the
 Send email to ncc@navy.mil total credit hours you must complete to earn that degree.
Contact your local Navy College Office Recommended Actions
 Discuss future plans, create your educational  Use SMOLAA to identify all rating-related degree plans available to you.
plan, enroll in courses or a degree plan  Use SMOLAA to determine credits that may be earned through Academic
 Select CLEP test(s) to be taken Testing Programs.
 Select course(s) to be taken
 Apply for Tuition Assistance (TA)



Get Started
Go to Navy Standard Integrated Personnel System
(NSIPS) at https://nsips.nmci.navy.mil. (NSIPS is the
portal to your ESR).
Electronic  Click ESR Self Service Access.

Service If you have not established your mandatory ESR
account (see NAVADMIN 043/09), do so by using
the steps provided in the Recommended Actions
Record listed on the right.

(ESR) Find Information Online
 Go to NKO at https://www.nko.navy.mil. Click
Navy Career Tools.
 Go to NPC at http://www.npc.navy.mil. Click Description and Actions You Should Take
Career Info > Records Management > Military
Personnel Records >Electronic Service Record.
Electronic Service Record (ESR)
 See NAVADMIN 043/09, “Mandatory Use of the
The ESR is an online version of your service record and replaces the paper
Navy Standard Integrated Personnel System
service record used in the past.
(NSIPS) Electronic Service Record (ESR)”
Recommended Actions
Find Assistance in Your Command  Review ESR pages, then work with your personnel office to ensure data
 Personnel Officer accurately reflects your personal and professional achievements.

 Command Pass Coordinator (CPC)  Take all necessary actions to ensure your ESR is current, accurate and
complete.
 If necessary, establish your ESR account via the following steps:
Ask for Help 1. Using CAC and CAC-enabled computer, navigate to https://nsips.nmci.navy.mil.
2. Click New Users (ESR Self Service).
Contact the NSIPS help desk 3. Enter your SSN. Your name should be filled in. Use the “Tab” key to navigate the
form and fill in your email address (.mil or .gov only) and phone number.
 Call 877-589-5991, Option 2
4. Enter your own user ID or click on the “lightening bolt” graphic to have one
generated for you. The user ID is case sensitive.
 Send email to nsipshelpdesk@navy.mil 5. Enter your password and confirm it. The password is case sensitive.
6. Click Validate and Create Self Service Account.
7. Once your account is created, scroll to the top of the page and look for a message
announcing that your account was successfully created.
8. Return to the NSIPS login page and log in to your ESR.



Get Started
Log in to NKO at https://www.nko.navy.mil. Click
CAREER MANAGEMENT. Click Navy Career
Tools.
Electronic  Launch “Navy Career Tools - Tutorials” and
complete the ETJ module.
Training Log in to your ETJ via NKO. On the LEARNING
tab, click Electronic Training Jacket.
Jacket
(ETJ) Additional information and resources can be found
 Go to NKO at https://www.nko.navy.mil. Click
Navy Career Tools.

Find Assistance in Your Command Description and Actions You Should Take
 Command Career Counselor (CCC) Electronic Training Jacket (ETJ)
The ETJ provides a view of career information documented in Navy personnel
Ask for Help databases, such as training and education (including Navy eLearning,
NECs and college courses), qualifications and certifications, career history,
advancement status, and awards.
 Call 877-418-6824, Option 3, Option 5
Recommended Actions
 Review ETJ pages to verify data accurately reflects your personal and
 Send email to help@anchordesk.navy.mil
professional achievements.
Contact the NTMPS Support Office
 Take all necessary actions to ensure your ETJ is current, accurate and
 Call 866-438-2898, Option 1 complete.
 Send email to support@ntmpshelp.com  Click Problems With Your Data? (at the bottom of ETJ pages) for resources
and points of contact that will help you correct discrepancies in the
information displayed.



Get Started
Log in to BUPERS OnLine (BOL) at
https://www.bol.navy.mil.

Official  Click ODC, OSR, PSR, ESR to review your
Performance Summary Record (PSR).

Military  Click Web Enabled Record Review to review
official documents.

Personnel Find Information Online
File

(OMPF)
 Go to NPC http://www.npc.navy.mil. Click
Personnel Records.
 Review Document Submission
 Review FAQ
 Review Ordering and Reviewing Your OMPF
Official Military Personnel File (OMPF)
 Review Selection Board Record Review
The OMPF includes documents stored in the Electronic Military Personnel
 Review Your OMPF on CD-ROM Record System (EMPRS). The OMPF consist of documents that reflect your
 Review Web Enabled Record Review fitness for service, performance of duties and entitlements. These documents
NOTE: WERR provides access to your record and is affect or influence your career and benefits, and include information about
the preferred method for obtaining OMPF information. your accession, training, education, performance, discipline, decorations and
However, you should periodically order and retain a CD awards, assignments, duties, casualty status, and separation/retirement from
for emergency situations (such as backup for document the Navy.
loss due to system-file corruption). The CD should be kept
IMPORTANT: After documents are scanned to the OMPF they are destroyed, so
in a safe and secured place.
you should maintain copies of all official documents.
Recommended Actions
Find Assistance in Your Command
 At lease six months prior to any Selection Board, your should review your
 Personnel Officer OMPF, either through WERR or by ordering a CD.
 Take all necessary actions to ensure your OMPF is current, accurate and
Ask for Help complete.
 For current contact information, go to NPC at
 Use correction procedures provided at NPC > Career Info > Records
http://www.npc.navy.mil. Click Career Info >
Management > Military Personnel Records > Corrections and Submissions.
Records Management > Military Personnel
Records > Contact Us. NOTE: BUPERS OnLine (BOL) requires CAC and CAC-enabled computer.



Get Started

Web  Click Web Enabled Record Review.

Enabled Additional information and resources can be found

Record
 Go to NPC at http://www.npc.navy.mil. Click

Review
Personnel Records > Web Enabled Record
Review WERR.
(WERR)  Go to NPC at http://www.npc.navy.mil. Click
Personnel Records > Personnel Records.
View information displayed under the heading Description and Actions You Should Take
“Record Maintenance Agency”.

Find Assistance in Your Command Web Enabled Record Review (WERR)
 WERR allows review of documents in your official military personnel file
 Personnel Officer
(OMPF). These are the same documents reviewed by selection board
 Command Pass Coordinator (CPC) members when considering candidates for advancement and special
programs.
Ask for Help  WERR also provides the ability to download and print service-record
Contact the NPC Customer Service Center documents for personal and professional use.
 Call 866-827-5672 Recommended Actions
DSN 882-5672  Review WERR to verify your personnel file is accurate and complete.
 Send email to cscmailbox@navy.mil  Ensure WERR does not include documents that belong to someone else.
Contact the BUPERS OnLine help desk  Take all necessary actions to correct and/or update your files.
 Call 800-951-NAVY, Option 3  Use correction procedures identified via the WERR FAQ hyperlink.
 Send email to mill_legacyhelpdesk@navy.mil  Send requests for corrective actions and authoritative documents to
mill_ompf-chg@navy.mil.
NOTE: BUPERS OnLine (BOL) requires CAC and CAC-enabled computer.



Get Started

Physical  Click PRIMS 2008.

Readiness Additional information and resources can be found

Information

Management
Support & Services > Physical Readiness >
Physical Readiness Links.

System
 Go to NKO at https://www.nko.navy.mil. On the
PERSONAL DEVELOPMENT tab, click Health
and Wellness.
(PRIMS)
Find Assistance in Your Command Description and Actions You Should Take
 Command Fitness Leader (CFL)
Physical Readiness Information Management System (PRIMS)
Ask for Help PRIMS allows you to view current and historical results of your semi-annual
Contact the NPC Customer Service Center Physical Fitness Assessment (PFA).
 Call 866-827-5672 Recommended Actions
DSN 882-5672  Verify PRIMS data, which is reviewed as part of the advancement,
 Send email to cscmailbox@navy.mil promotion, and detailing process.
Contact the PRIMS help desk  See your Command Fitness Leader to update PRIMS data.
 Call 901-874-2229, Option 2 (commercial) NOTE: PRIMS requires CAC and CAC-enabled computer.
 Send email to mil_prims@navy.mil
Contact the BUPERS Online help desk
 Call 800-951-NAVY, Option 3
 Send email to mill_legacyhelpdesk@navy.mil



Get Started
Go to NDAWS at https://awards.navy.mil.
Conduct an Awards Query:

Navy  Go to NDAWS > Personal Awards > Query
Awards History.

Department  Go to NDAWS > Unit Awards > Query Unit
Awards.

Awards Find Information Online
Web Additional information and resources can be found

Service  Go to NDAWS at https://awards.navy.mil. On
the HOME page, click FAQs.

(NDAWS)  Go to NPC at http://www.npc.navy.mil. Click
Career Info > Records Management > Awards /
Decorations / Medals.

Find Assistance in Your Command Navy Department Awards Web Service (NDAWS)
 Personnel Officer NDAWS provides online access to Navy awards information and help. The web
site is divided into four separate sections, Home, Personal, Unit, and Veteran
Awards.
Ask for Help
Contact the Navy Department Awards Web Service Recommended Actions
 Call 202-685-1770 (commercial)  Conduct Personal Awards Query to verify all your awards are present.
DSN 325-1770  Conduct Unit Awards Query to identify unit awards you may have received.
 Take all necessary actions to ensure NDAWS is current, accurate and
complete.
 Use correction procedures provided. Go to NDAWS. Under the
REFERENCE ITEMS heading, click Updating Personal Awards.



Get Started
Log in to NKO at https://www.nko.navy.mil. On the
CAREER MANAGEMENT tab, click Navy Career
Tools.
Career  Download the following user aids:

Management  CMS/ID Essentials
 CMS/ID QuickStart for Sailor Role

System /  Countdown - Sailor Detailing Timeline
 Launch “Navy Career Tools - Tutorials” (also
Interactive available from the CMS/ID Help tab). Complete
the CMS/ID modules for Enlisted Sailor.

Detailing Log in to CMS/ID at https://www.cmsid.navy.mil.
Alternately, on the NKO CAREER MANAGEMENT
(CMS/ID) tab, click CMS - Interactive Detailing.
Additional information and resources can be found Career Management System/Interactive Detailing (CMS/ID)
CMS/ID provides you the ability to explore Navy job opportunities, identify
 Go to NKO at https://www.nko.navy.mil. On the career-enhancing jobs that meet your professional and personal goals, identify
CAREER MANAGEMENT tab, click Navy the specific skills and abilities required to perform the jobs you desire, and
Career Tools. submit job applications when ready.
Recommended Actions
Career Info > Perform to Serve.
 Review personnel data. 18 months prior to your Projected Rotation Date
(PRD), review information displayed on the CMS/ID Personnel tab and on
Find Assistance in Your Command the Sailor History page. (Prospective commands will see this information
 Command Career Counselor (CCC) when reviewing your job application, and Detailers will use this information
 Mentors and Chain of Command to determine whether or not you are detailed to the job you desire.) Take
all necessary actions to ensure your personnel and career data is current,
accurate and complete.
Ask for Help
 Use your CCC, chain of command, and mentors for career advice prior to
submitting job applications.
 Call 877-418-6824, Option 3, Option 2
 Submit PTS applications 15 months prior to PRD and/or EAOS to receive
first look at 12 months. Active Component Sailors in Zones A, B and C must
 Send email to help@anchordesk.navy.mil submit a PTS request, regardless of reenlistment intentions. Your CCC will
provide career information and counseling, then submit your application.
NOTE: CMS/ID requires CAC and CAC-enabled computer.


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