Project Charter Agency: Date: Office or Bureau: Project Manager: Krishna Marepalli Project Name: [include this in class exercise] Charter Prepared By: Krishna Marepalli Project Sponsor: [include this in class exercise] Revision Date: Version: 1 Approval of the Project Charter indicates an understanding of the purpose and content described in this document. By signing this document, each individual agrees work should be initiated on this project and necessary resources should be committed. Approver Name Title Signature Date [disregard this section for class exercise and assignment] Problem Statement Currently, the grant management system that is being used by the state government is highly inefficient. The various agencies in place operate variant grant management systems, in these systems the only similarity is the acuity that the grants comply with the legal requirements of PA Management Directive 107.3. Project Description The main purpose of the project is to create a new system that will take advantage of the numerous aspects of technology that make it efficient. This will mean that the new system will be simple, secure, paperless and most of all standardized. It will work for local governments, individuals as well as non-profit organizations. The overall outcome would be higher efficacy in both state and local governments. Automation has proven to be effective in various other industries and applications, it is only reasonable to apply the same in the grant management system. Project Goal The goals of the project are to simplify and streamline the economic growth of the community. Many in the community have assumed grants to be free money that is not essentially needed but they have allowed individuals to pursue projects for the benefit of their communities. By streamlining the process of applying, approving and send and collecting funds, the region is expected to develop at an increased rate. High Level Business Requirements/Features/Functionality/Epics The system shall provide: · Standardized application procedures regardless of industry or occupation · Increased security of personal and grant information · Simplified application to encourage more people to pursue societal benefiting projects · Paperless documentation and money transfer allowing for better management and higher security. · Automated processing allowing for better time management Project Scope (items NOT in scope) The project is expected to have a positive impact on the non-profit organizations, local governments, and various governmental agencies. It will also have the extra benefit of impacting individuals by simplifying the process and imparting them with knowledge with regards to grants. Funding The project is to be partly funded by the state government as it is intended for public use. Additionally, public funding will demonstrate the state government’s desire to change the current inefficient system. Project Manager a ...

1. Project Charter
Agency:
Date:
Office or Bureau:
Project Manager: Krishna Marepalli
Project Name: [include this in class exercise]
Charter Prepared By: Krishna Marepalli
Project Sponsor: [include this in class exercise]
Revision Date:
Version: 1
Approval of the Project Charter indicates an understanding of
the purpose and content described in this document. By signing
this document, each individual agrees work should be initiated
on this project and necessary resources should be committed.
Approver Name
Title
Signature
Date
[disregard this section for class exercise and assignment]

2. Problem Statement
Currently, the grant management system that is being used by
the state government is highly inefficient. The various agencies
in place operate variant grant management systems, in these
systems the only similarity is the acuity that the grants comply
with the legal requirements of PA Management Directive 107.3.
Project Description
The main purpose of the project is to create a new system that
will take advantage of the numerous aspects of technology that
make it efficient. This will mean that the new system will be
simple, secure, paperless and most of all standardized. It will
work for local governments, individuals as well as non-profit
organizations. The overall outcome would be higher efficacy in
both state and local governments. Automation has proven to be
effective in various other industries and applications, it is only
reasonable to apply the same in the grant management system.
Project Goal
The goals of the project are to simplify and streamline the
economic growth of the community. Many in the community
have assumed grants to be free money that is not essentially
needed but they have allowed individuals to pursue projects for
the benefit of their communities. By streamlining the process of
applying, approving and send and collecting funds, the region is
expected to develop at an increased rate.
High Level Business Requirements/Features/Functionality/Epics
The system shall provide:
· Standardized application procedures regardless of industry or

3. occupation
· Increased security of personal and grant information
· Simplified application to encourage more people to pursue
societal benefiting projects
· Paperless documentation and money transfer allowing for
better management and higher security.
· Automated processing allowing for better time management
Project Scope (items NOT in scope)
The project is expected to have a positive impact on the non-
profit organizations, local governments, and various
governmental agencies. It will also have the extra benefit of
impacting individuals by simplifying the process and imparting
them with knowledge with regards to grants.
Funding
The project is to be partly funded by the state government as it
is intended for public use. Additionally, public funding will
demonstrate the state government’s desire to change the current
inefficient system.
Project Manager and Organizational Structure - Governance
A project-based organizational structure will be adapted to the
project as it offers the needed management of the resources. By
having project managers for the varying aspects of the new
system it will allow for faster development and higher quality
of the system in terms of operation.
Affected Organizations
[disregard for class exercise and assignment]

4. Affected Business Processes
Affected Systems
Project Schedule – Major Deliverables
· Charter/scope document
· Project launch/kickoff
· Collaboration web site
· Roles matrix
· Work breakdown structure (schedule)
· Issues list
· Status meetings and reports
· Feasibility study (for technical solution)
· To Be business process and user requirements
· Technical design and/or architecture
· Configured or built technical solution
· User and system testing
· Help and support
· Pilot
· Full implementation
Implementation Approach
[disregard for class exercise and assignment]
References
Kerzner, H. (2017). Project management: a systems approach to

5. planning, scheduling, and controlling. John Wiley & Sons.
1
Customer Request for the eGrants Project
The state government currently has a variety of grants
management systems across several agencies. The individual
agencies sought an enterprise approach to meet their
requirements that includes a single application for all agency
grant management programs and that meets the legal
requirements of PA Management Directive 107.3. The
Governor’s Office created an inter-agency Grants Management
Advisory Group to re-engineer agency grant management
processes into one streamlined state-wide approach to provide a
single, secure, simplified and paperless process that local
governments, businesses, non-profits and individuals can use to
learn about and apply for grants online.
The new system will include a grants management portal (a web
site) that will serve as an entry point to all grants management
applications and information about grants maintained within
the individual customer state agencies. The system will further
automate much of the traditional manual and time consuming
handling of applications by enabling the SMEs in each agency
to separately apply their own business rules using standardized
templates and scoring mechanisms to evaluate and approve the
automated applications. This system will not include any
federal grant programs or funds. The web site should be user-
friendly and intuitive so citizens can navigate to find what they
are looking for quickly with just a few clicks of the mouse (the
text on the web pages should accommodate the needs of the
visually impaired). A citizen should not have to be an IT expert
to find the information he or she needs.
Then, upon approval of the completed applications made and

6. recorded in the system, grant funds can be awarded
electronically to a successful applicant, which will shorten the
time an applicant has to wait to learn about his or her
application status and finally receive the grant money. If
possible, this should be done through some kind of secure,
encrypted electronic funds transfer into the applicant’s bank
account within 60 minutes after the grant application is
approved. The evaluation and approval of grant applications
must be able to be audited by state quality inspectors and
federal oversight officials.
Requirements Workshop Agenda
eGrants Project
Date, Time & Location
Objective and Scope
To …
Item
Person/Role
Minutes
1
2

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