ShaRhonda W. RFP/Project Plan Presentation

1. ShaRhonda Williams
PADM 7603
November 23, 2013

2. Purpose

Operation of fitness centers in two federal
government buildings are currently not available
for use to employees and the public.
Goal


Provide overall management, operation, and
support to serve the health needs of the Federal
Fitness Center members.
Ensure members have access to affordable
memberships, wide variety of fitness classes, and
top quality equipment.

3. 
Solicit, interview , and
select qualified
employers



Identify membership
pricing

Compliance of
buildings and
equipment
Finalize space
utilization
Obtain necessary
licenses, insurance and
permits

4. 


Develop policies and
procedures
Development of
security measures for
safety
Create payment
schedule



Create membership
application and
procedures
Train staff on policies,
procedures, facility
operations
Conduct weekly staff
meetings

5. Project
Manager
Accounting
Manager
Human
Resource
Manager
Curriculum &
Schedule
Manager
Compliance
Manager
Planning &
Design
Manager
Membership/
Marketing
Manager

6. 


Initial first meeting with all managers
involved in project to introduce and discuss
specifics of each job.
Dependent on responsibility, methods of
communication will be provided on daily,
weekly, monthly, and every two weeks.
Methods of communication used: email and
face-to-face correspondence.

7. Risks




Employee is hired without/expired
certifications
Failure to employ a diverse staff
Personal/private information not properly
maintained
Ensure membership fees are at a reasonable
fee

8. Contingencies




Search national database to locate qualified
and certified fitness professionals
Job postings listed on all fitness job search
engines.
Utilize fingerprint/id scanners to grant access
to personal files
Research federal fitness center membership
guidelines

9. Risks





Maintenance of equipment not properly managed
by responsible staff.
Wide variety and range of fitness programs for
members.
Lack of required insurance for employee coverage.
Establishing and enforcing rules, regulations, and
policy of fitness center for all members.
All members have not completed and signed
medical waiver.

10. Contingencies





Set rules and regulations of rotation for cleaning and
maintenance of all equipment; complete work-orders
for repairs.
Inquire about the members interest regarding fitness
programs and time availability.
Seek and secure proper insurance that covers worker’s
compensation and liability.
Members sign contract that states they are aware and
will follow all rules, regulations and policies.
All members with dire medical condition/history will be
monitored by staff.

11. The following criteria will be used to evaluate
progression of all aspects of the project:
◦ There is a 5% increase in government employees
and public members.
◦ Based on customer feedback, customer service
stays at 100%
◦ 95% of staff has a passing score in both AED/CPR
test