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Evidence Handling
   and Storage
What and How?

•   Evidence Handling
•   Chain of Custody
•   Evidence Storage
•   Program Management
Evidence Handling?
                                                     let’s start with the basics
•   Evidence Receipt
     – Only an authorized evidence custodian checks in evidence

     – When evidence is received we attach a chain of custody, a unique tracking number and a
        clear description of the evidence is made in our description field of our chain of custody.

•   Evidence Inventory
     – Evidence is track using the chain of custody and our electronic evidence log. Both of these
        tie the evidence to a unique project.

     – All items of evidence associated with a client can quickly be identified and located by
        generating an electronic report.
Evidence Handling?

•   Evidence Processing
     – The chain of custody stays with the item of evidence throughout the evidence
        processing.

     – Each person processing the original evidence signs, dates and transfers the evidence
        to the next individual, thus a complete listing is available for all persons coming into
        contact with the evidence is made.
Chain of Custody
     COLLECTED ON SITE BY:                      LOCATION:                           Project#
      Name of XACT employee                   Physical Location            XACT/Client Project numbers



EVIDENCE NUMBER: Xact Evidence              Date: JULY 30, 2007        Case Name: Generally Clint Name goes
           Number                                                                     here

  Description: Make/Model/Type and                 Serial #                    Additional Comments
   other unique identifier goes here       Serial Number or if none
                                          add a unique number to the
                                                     item

PACKAGE           DATE / TIME          RELEASED BY         RECEIVED BY         PURPOSE OF CHANGE
CONTENTS
                      Date:              Signature            Signature:
Initial Receipt    1 July 2007                                                 Received from FedEx #123-
                                         Sign here:           Sign Here              123-1234-1223
                                            Title                Title

                                             FedEx           EVIDENCE
                                       If not available     CUSTODIAN
                      Time:              for signature
                                        then indicate
                       1200            SEAL Package

                       Date:             Signature:           Signature:
Evidence Storage

• Stored in Secure Containers
• Stored in Restrict Access
• Only Evidence Custodians are allowed
  unescorted access to evidence while in storage.
Electronic key access restricts entry to authorized individuals. This E
key access is for the entire work area and smaller sub-group can access
the data processing facility and an even smaller group can evidence
storage areas. We log all entries into our facility.
1 Ton Safes are used for Rule 6(e) storage   Typical lock boxes for media
                                                 shipping.

•    Safes and lock boxes along with secure restricted access limit access to just
     the authorized custodians. Each time the custodians change new combinations
     and card access are changed.
Current Evidence Processing     Evidence storage is restricted to evidence
center has limited electronic   custodian access only. Three individuals are
key access and cameras.         authorized unescorted access to this area.
Fully trained evidence custodian available 24X7 to answer your questions
and assist in tracking and shipping instructions. Call - 214-545-6000 or
after hours 214-207-6201.

On large engagements we will sent our custodians on-site to assist in the
inventory and collections process. This ensures one complete evidence
list is generated and starts a proper chain of custody.

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Xdd Evidence Storage

  • 1. Evidence Handling and Storage
  • 2. What and How? • Evidence Handling • Chain of Custody • Evidence Storage • Program Management
  • 3. Evidence Handling? let’s start with the basics • Evidence Receipt – Only an authorized evidence custodian checks in evidence – When evidence is received we attach a chain of custody, a unique tracking number and a clear description of the evidence is made in our description field of our chain of custody. • Evidence Inventory – Evidence is track using the chain of custody and our electronic evidence log. Both of these tie the evidence to a unique project. – All items of evidence associated with a client can quickly be identified and located by generating an electronic report.
  • 4. Evidence Handling? • Evidence Processing – The chain of custody stays with the item of evidence throughout the evidence processing. – Each person processing the original evidence signs, dates and transfers the evidence to the next individual, thus a complete listing is available for all persons coming into contact with the evidence is made.
  • 5. Chain of Custody COLLECTED ON SITE BY: LOCATION: Project# Name of XACT employee Physical Location XACT/Client Project numbers EVIDENCE NUMBER: Xact Evidence Date: JULY 30, 2007 Case Name: Generally Clint Name goes Number here Description: Make/Model/Type and Serial # Additional Comments other unique identifier goes here Serial Number or if none add a unique number to the item PACKAGE DATE / TIME RELEASED BY RECEIVED BY PURPOSE OF CHANGE CONTENTS Date: Signature Signature: Initial Receipt 1 July 2007 Received from FedEx #123- Sign here: Sign Here 123-1234-1223 Title Title FedEx EVIDENCE If not available CUSTODIAN Time: for signature then indicate 1200 SEAL Package Date: Signature: Signature:
  • 6. Evidence Storage • Stored in Secure Containers • Stored in Restrict Access • Only Evidence Custodians are allowed unescorted access to evidence while in storage.
  • 7. Electronic key access restricts entry to authorized individuals. This E key access is for the entire work area and smaller sub-group can access the data processing facility and an even smaller group can evidence storage areas. We log all entries into our facility.
  • 8. 1 Ton Safes are used for Rule 6(e) storage Typical lock boxes for media shipping. • Safes and lock boxes along with secure restricted access limit access to just the authorized custodians. Each time the custodians change new combinations and card access are changed.
  • 9. Current Evidence Processing Evidence storage is restricted to evidence center has limited electronic custodian access only. Three individuals are key access and cameras. authorized unescorted access to this area.
  • 10. Fully trained evidence custodian available 24X7 to answer your questions and assist in tracking and shipping instructions. Call - 214-545-6000 or after hours 214-207-6201. On large engagements we will sent our custodians on-site to assist in the inventory and collections process. This ensures one complete evidence list is generated and starts a proper chain of custody.