This document discusses evidence handling, chain of custody, storage, and program management. For evidence handling, only authorized custodians can check in evidence and a chain of custody, description, and tracking number are attached. Evidence is tracked using the chain of custody and electronic log. For storage, evidence is kept in secure containers and restricted access areas with electronic key access. Only evidence custodians have unescorted access. Safes and lock boxes are used to further limit access.

1. Evidence Handling
and Storage

2. What and How?
• Evidence Handling
• Chain of Custody
• Evidence Storage
• Program Management

3. Evidence Handling?
let’s start with the basics
• Evidence Receipt
– Only an authorized evidence custodian checks in evidence
– When evidence is received we attach a chain of custody, a unique tracking number and a
clear description of the evidence is made in our description field of our chain of custody.
• Evidence Inventory
– Evidence is track using the chain of custody and our electronic evidence log. Both of these
tie the evidence to a unique project.
– All items of evidence associated with a client can quickly be identified and located by
generating an electronic report.

4. Evidence Handling?
• Evidence Processing
– The chain of custody stays with the item of evidence throughout the evidence
processing.
– Each person processing the original evidence signs, dates and transfers the evidence
to the next individual, thus a complete listing is available for all persons coming into
contact with the evidence is made.

5. Chain of Custody
COLLECTED ON SITE BY: LOCATION: Project#
Name of XACT employee Physical Location XACT/Client Project numbers
EVIDENCE NUMBER: Xact Evidence Date: JULY 30, 2007 Case Name: Generally Clint Name goes
Number here
Description: Make/Model/Type and Serial # Additional Comments
other unique identifier goes here Serial Number or if none
add a unique number to the
item
PACKAGE DATE / TIME RELEASED BY RECEIVED BY PURPOSE OF CHANGE
CONTENTS
Date: Signature Signature:
Initial Receipt 1 July 2007 Received from FedEx #123-
Sign here: Sign Here 123-1234-1223
Title Title
FedEx EVIDENCE
If not available CUSTODIAN
Time: for signature
then indicate
1200 SEAL Package
Date: Signature: Signature:

6. Evidence Storage
• Stored in Secure Containers
• Stored in Restrict Access
• Only Evidence Custodians are allowed
unescorted access to evidence while in storage.

7. Electronic key access restricts entry to authorized individuals. This E
key access is for the entire work area and smaller sub-group can access
the data processing facility and an even smaller group can evidence
storage areas. We log all entries into our facility.

8. 1 Ton Safes are used for Rule 6(e) storage Typical lock boxes for media
shipping.
• Safes and lock boxes along with secure restricted access limit access to just
the authorized custodians. Each time the custodians change new combinations
and card access are changed.

9. Current Evidence Processing Evidence storage is restricted to evidence
center has limited electronic custodian access only. Three individuals are
key access and cameras. authorized unescorted access to this area.

10. Fully trained evidence custodian available 24X7 to answer your questions
and assist in tracking and shipping instructions. Call - 214-545-6000 or
after hours 214-207-6201.
On large engagements we will sent our custodians on-site to assist in the
inventory and collections process. This ensures one complete evidence
list is generated and starts a proper chain of custody.