The document provides an overview of doing business with the Canadian government. It describes the structure of government and the procurement process. Procurement is guided by fairness and competition. Most procurement over $25,000 for goods and $100,000 for services is through an open bidding system. The largest procurers are National Defence, Public Works and Government Services Canada, and Treasury Board. Registering as a supplier and understanding the request for proposal process are important for doing business with the government. Provincial procurement follows similar guidelines to the federal system.

1. CanadaBusiness with Government A Working Session with government-mailing-lists.com

3. Treasury Board

4. Privy Council Office

5. Deputy Ministers

6. Departments, Agencies, Crown Corporations, Special Operating Agencies

7. Regional Operations

8. Local Offices

10. there is a central procurement operation which has own procurement guidelines

11. guiding principle is fairness - therefore competition, OBS, GBO

14. sole source is possible but strictly controlled

16. source lists between 5k and 25k - departments can influence lists

18. departments up to $100k non-competitive,$400k competitive

20. other departments may or may not follow same procedures

21. procurement runs on fiscal year of April 1 to March 31

23. PWGSC Procurement Manual

25. Doing Business with Government Structure of Departmental Procurement Activities Departmental/PWGSC organization structure the same: Deputy Minister Assistant Deputy Minister Director General Director Manager/Chief Section Head Procurement Officer Procurement Clerk

26. Doing Business with Government Structure of Departmental Procurement Activities Departmental procurement structure is different: Deputy Minister of department Assistant Deputy Minister - Corporate Services Director General - Finance and Administration Director - Administration Manager/Chief - Material Management Section Head - Procurement

27. Doing Business with Government Procurement Mechanisms Open Bidding System Government Business Opportunities PWGSC and departmental source lists using telephone/trade directories etc. Results are: individual contracts standing Offers - National Master, Regional Master, National Individual, Regional Individual, Departmental Individual supply arrangement

29. Advanced Contract Award Notice posted on OBS for 15 calendar days

31. obtain OBS account through MERX

32. contact procurement officers in all departments and agenciesSRI links to (mostly Regional): Vendor Management Information System - identifies sources of supply, low dollar value Administration and Control of Contracts and Regional Data System - low dollar value construction and maintenance

34. response to perceived lack of fairness in supplier opportunity

35. run by a private contractor under the name MERX

36. linked to the bulletin of Government Business Opportunities published every Tuesday and Friday

37. NOT ALL PROPOSED PROCUREMENT ACTIVITY IS ON THE SYSTEM

39. the OBS should not be taken as the sole approach to obtaining government work

41. statement of requirements which must be met by bidder

42. requirements include:

43. mandatory requirements - pass or fail

44. point rated criteria - scope for creativity

45. technical - how the bidder will do the work

46. management - staff, approach to project, understanding of requirement, quality control (the non-cost items)

48. each point must be addressed in order

49. include chart relating proposal content to RFP requirements

50. include covering letter

51. reference Standard Acquisition Clauses and Conditions Manual if necessary

53. all points must be addressed in order

54. clarity and conciseness of presentation

55. demonstration that supplier understands the request, and proposal speaks directly to it

57. obtain debriefing

59. ICPSS

60. regional offices5. make company known to procurement officers in potential client departments, HQ and regions

61. Doing Business with Government Action Items 6. set up OBS bid-matching 7. subscribe to the GBO bulletin 8. see about partnerships with clients and with PWGS 9. obtain Canadian General Standards Board (CGSB) standards for your services 10. access contract history site to analyse contracts relating to your services 11. develop lists of key contacts 12. duplicate above list for provincial departments

62. Doing Business with Government Major contractors and Contracts through PWGSC 2000 – 2001 (billions) National Defence 4.8 PWGSC 2.5 Treasury Board .8 Canadian Commercial Corp .5 Canadian Space Agency .19 CCRA .13 Fisheries and Oceans .12 Health Canada .12 Major Commodities Transport services 1.02 Telecommunications services .86 EDP equipment .8 Communications equipment .6 Fuels, lubes etc. .55 Facilities operations .45 Motor vehicles .4 Architect and Engineering Services .4

64. procurement limits also similar to federal government - goods over 25k and services over 100k are tendered electronically (MERX) or through the newspaper

65. less than these limits - RFT, RFP, telephone or written quote

66. environmental concerns in contracts over 10k

67. Thank You

68. consulting@government-mailing-lists.com