The document provides information about renting the Wellington venue for social events. It summarizes rental rates for the full facility and individual ballrooms on weekday evenings, Fridays, and Saturdays. Rentals include tables, chairs, linens, and a dance floor. The venue offers catering, equipment, and enhancements to customize events. Payment policies, capacity limits, security, and liability are also outlined.

1. Thank you for your interest in the Wellington. Whether you are planning a
corporate function, business meeting, social event, or private party, we can
provide a quality establishment for any professional or social need.
Classic beauty paired with thoughtful design creates an air of elegance and poise,
perfect for your once in a lifetime event. The Wellington’s décor features rich
hardwood floors, crown moldings throughout, and clean crisp restrooms. The
stately portico and spacious terrace provide gracious outdoor spaces to impress
and entertain your guests.
The Wellington provides a venue with openness, charm, and flexibility. Our
versatility allows us the luxury of customizing your event to your wishes, and
gives us the ability to accommodate parties of almost any size, layout, and
function.
At the Wellington, we like to think that your experience goes beyond just the
building. Our commitment to service and attention to detail will help make your
planning process as smooth and seamless as possible. We offer as much
assistance, such a providing catering and coordinating with vendors, as you
would like.
Thank you again for considering the Wellington, and we look forward to helping
make your event everything you wish it to be! If you need further information or
have any questions, please contact me.
Respectfully,
Meghan Byram Lindsey Scholl
Event Director Event Director

3. General Information
Minimums If Wellington is providing catering; the facility is priced per head and a
Food and Beverage minimum will be established.
Rental Rates The fee for renting the Wellington will vary by time of day and week.
Function Times Social events are planned for up to 6 hours; additional hours may require
supplemental labor charges of $500 per hour. Please let us know your
individual needs.
Event Details To provide the best in service and orchestration of your event, a meeting
will need to be scheduled between the Wellington and the Client two (2)
or three (3) weeks prior to finalize the event timeline. At this meeting, a
contact person will be designated for the Event Director to refer to on the
day of the event and specifications finalized for room setup, menu, and
expected attendance.
Capacity The maximum capacity for the Wellington is 650 guests. This number is
dependent upon a number of variables, such as layout and food service.
Payment A 50% deposit is due when signing the contract to secure your date. The
balance is due on or before fourteen (14) days prior to the event date. For
your convenience, we accept cash, check, and credit cards.
Cancellation Cancellation of the event following the signing of the contract will result
in forfeiture of the deposit. Cancellation of the event within 30 days will
forfeit all additional payments, in addition to the deposit.
Guarantees Attendance guarantees are required three (7) days prior to the event if
the Wellington is catering. This number cannot be reduced, is the
number that will be charged, or the number attending, whichever is
greater.
Security One (1) security guard is required per 150 guests when alcohol is present.
Security is $30 per hour. Prices may be higher on holidays. The
Wellington will hire the off duty police officers and payment will be
collected prior to the event.
Liability Wellington does not assume responsibility for the damage or loss of any
merchandise, decorations or articles left on the premises before, during,
or after the event.
Alcohol A TABC-certified bartender must serve all alcohol and will be hired by
the Wellington. Cash bars are allowed according to TABC laws. Alcohol
arrangements need to be discussed with Wellington prior to the event.

4. Care of Property Furnishings of the Wellington shall not be moved, taken outside, or
removed. Flowers are to be arranged either before delivery, in the
kitchen, or outside. It is the responsibility of the Client to see that all
decorations are removed immediately after the event.
Regulations Wichita Falls fire and zoning codes set the maximum occupancy for
Wellington at 650. Exits must remain clear at all times as ordered by the
Wichita Falls Fire Marshal. The use of music outside Wellington must
adhere to the City of Wichita Falls Zoning Regulations.
Outside Vendors We are happy to refer caterers, florists, event planners, entertainment,
and photographers. All subcontractors must abide by Wellington
policies. All catering will be assessed an 18% service charge.
Photography We reserve the right to take pictures inside and outside the building
before, during, and after all events.
Equipment
 Easel
 Podium
 Lapel Microphone
 Headset Microphone
 Wireless Handheld Microphone
 32” Flat Screen LCD TV
 DVD Player
 Flip Chart/Makers
 Dry Erase Board
 LCD Projector
 HD Projector
 Wireless Internet
 Modular Dance floor- Custom sizing available
Enhancements
 Linen Upgrades- price varies upon selection
 Monogram Spotlighting- $250
 Specialty LED Lighting- $50 per light
 Specialty Pinspot Lighting- $20 per light
 Transportation arrangements-Available upon request, fluctuations due to market
conditions

5. Facility Rental for Social Events
Sun.-Th. Fri. Sat.
Entire Facility
Evening $2,300 $3,100 $3950
Lunch $1,500 $1,500
Ballroom A-Terrace View
Evening $1,100 $1,500
Lunch $750 $750
Ballroom B
Evening $700 $900
Lunch $550 $550
Ballroom C
Evening $500 $700
Lunch $400 $400
Ballrooms A&B
Evening $1,700 $2,400
Lunch $1,150 $1,150
Ballrooms B&C
Evening $1,000 $1,500
Lunch $750 $750
Rentals include tables, chairs, linens, and dance floor.
Saturdays are available for full facility rentals only. If a Saturday is not booked six to eight
weeks in advance, individual ballrooms may be rented individually.
Terrace (without any other space) is $150 per hour, based on availability.
Small meeting space is also available via Boardroom A and B. Half-day rentals (less than 5
hours) are $95.00, full day rentals (more than 5 hours) are $145.00, and two days (must be
consecutive) are $195.00. We can provide food and beverage as well.