1. Welcome-back-fest: Around Ai in 60 minutes
Gather your team of 4 and prepare to battle your way to victory in this team challenge event. It will test
your creativity, your mind and your Ai spirit. Enjoy a $2 BBQ, live DJ, mind boggling challenges and
bragging rights for the top team. This is an event you do not want to miss! Email Suki Fox, to register
your team – suki.fox.13@gmail or just show up on the day of the event and we’ll find a team for you.
Who: New and seasoned students of Ai
What: “Amazing Race” Style Welcome event
Where: Ai, Renfrew Campus – Patio/Gallery
Why: To welcome all students to the fall quarter of Ai and to encourage new students to get involved
with school activities
When: Thursday October 4th
5:30-7:30pm
• Fall colours (red, yellow, orange)
Details:
• Teams of 4
o Pre-registration and last minute
o Team colours in yarn/ribbon
o Team names
• 20 stations to choose from
o Program focused
o Team effort
o Competition style
o Completed station gets a stamp
• Must complete 5 stations out of 20 in 60 min
o At least 1 “competition style”
o Team identity art is manditory
• Start and finish on the patio
• Fundraising BBQ
• Dance party
Questions:
• Do we need to check and see if rooms are available for stations (do the locations need
approval)?
o Soundstage
o Fashion
o Game classroom
Let me know which rooms are your first choice to use for each station. I will have a look at the room
booking caledar and book the rooms for you next week. We can use any space/room as long as it is
available and minimizes disruptions to students who are studying/in class.
• Should we create a Student Affairs/Association facebook page to create events through?
I have a Student Affairs facebook page already. I will give you access to it to manage in my absence until
a new person is hired. Please add maintaining the page to your list of weekly tasks in Student Affairs.
• Can/should we use walkies?
We have 4 walkie talkies available. You may request them if you feel it would be helpful for the event.
• Should we use a student’s game?

2. Sure. Maybe a student board game would be good. Something that is not too complex to learn.
• Ask staff from certain departments to participate as volunteers?
o Library
o Equipment
o Bookstore
o Reception
Great idea. Let me know who you would like to participate and in what capacity.
To Do:
Volunteers: 25-30 Volunteers required
• Write volunteer/leader info
• List and description of other volunteer duties
Activities: 20 stations + start/finish/BBQ
• Write station descriptions
• Create map for participants
• Make “passport” stamp-sheet
• Create/Acquire prizes
• Start and Finish signs
• Decide which game to play
• Trivia question x2
• Clues for charades and Pictionary
• Math problem
• Book study room
• Make up statue positions
Marketing:
• Create poster
• Create facebook event
• Post on student website
Logistics:
• Create floor-plan for tech
• Request ticket
• Get walkies
• Production schedule
• Budget for activities
o Appreciation gifts for volunteers ($5)
o Early bird draw prize for registrants
o Participation prize
o Raffle prizes
Signage:
• Food and beverage
o $2 for a hotdog and a pop
• Start/Finish

3. • Registration
• Station rules – individual to each station
• Riddle card
Food and Beverage: All food should be on a separate budget
• Hotdogs
• Pop
• Water
• Napkins
• Plates
• Ketchup
• Mustard
• BBQ
• Signs
• Garlic
We need: (most of these things we should have in Student Affairs)
• Pens and markers
• Table cloths
• Paint brushes
• White board marker in library
• Napkins
• Cloth for memory game
• 15 objects/3 sets of 5
• 2 sets of scissors
• 4 hacky sacks
• Balloons
• 20 yellow cut-out stars (instead of balloons?)