This document provides an overview of managing IT projects and a strategy for governing IT projects, programs, and portfolios throughout an enterprise. It discusses common challenges such as only 30% of IT projects succeeding, and provides a roadmap and solutions to address needs around planning, executing, and communicating projects using tools like OPPM, EPPM, and OBI. The goal is to help organizations like XYZ Inc. implement best practices to pick pain points, plan priorities, and position themselves for project management success.

1. Managing IT Projects
Peter Smith Tom Cutting
Business Development Practice Lead

3. White Paper:
A Strategy for
Governing IT Projects,
Programs and Portfolios
Throughout The
Enterprise

4. IT Project
Management

5. “30% of IT Projects Succeed”
-Standish Group

6. Goal: Road Map To
Success For IT PPM

7. Not Usual Webinar
….Rhetoric

8. Put you to sleep

9. A Story

10. Story That Applies To All Industry's

11. Our Clients:

12. Bob Johnson
IT Director
XYZ Inc.

14. Needs
Solutions
Implementation

15. IT Project Management Needs
Planning
Execute
Communicate

16. Planning
Manage Demand
Application
Management

17. Execute

18. On Time

19. Resources

20. Team Input

21. Integration

22. Communicate
• Key Reports
• Dashboards

23. Excel Reporting
• Time Consuming
• Inaccurate

26. IT Project Management Needs - Solution
Planning OPPM
Execute EPPM
Communicate OBI

27. Planning

28. Planning

29. Planning

30. Execute

31. Resources

32. Resources

33. Resources

34. …and it
looks
GREAT
on an
iPad

35. Communicate

36. Communicate

37. IT Project Management Needs - Solution
Planning OPPM
Execute EPPM
Communicate OBI

38. Bob Johnson
CIO
XYZ Inc.

39. Implement
Roadmap
Organizational Change
Development Process
Deliverables
Road Blocks
Best Practices

40. Roadmap
Pick Pain Points
Plan Priorities
Position for Progress

41. Picking Pain Points

42. Limited Capital
OPPM – Map project requests to Business Objectives using
Scorecards

43. Redundant Initiatives
OPPM – Project list of current and requested projects
EPPM – Maintain project List

44. Competition for Resources
EPPM – Resource list, Allocation & Capacity, Tracking of Planned
/ Actual Effort
Progress Reporter – Actual Effort, ETC

45. Complex, Multi-Dept Projects
EPPM – Effective Project
Management, Cross project
dependencies, Consistent
Reporting, Centralized Project
Information , Risk & Issue
Management
OPPM – Automated Process & On-Line
Forms

46. Unanswered Questions
EPPM – Dashboards, Reports for Budget,
Risk & Issues, Resource Usage, Portfolio
Oversight
OPPM – Enterprise & Portfolio Reporting
P6 Analytics – Customized, Cross Platform,
Versatile Data Reporting

47. Demonstrating IT Value
OPPM – Project selection visibility,
Alignment of Projects to
Business Strategies
EPPM – Project Monitoring &
Controlling

48. Failure of High Profile Projects
EPPM – Better Project Management, Project Visibility, Risks &
Issues management, Instant access to Project Information

49. Plan Priority
Project Management – EPPM
Resource Allocation - EPPM
Portfolio Selection - OPPM
Resource Usage – EPPM / PR
Financial Information – ESA
Analyzing Data – P6 Analytics
Position for Progress

50. Organizational Change
Key to successful implementation
Demonstrate management involvement and commitment
Communicate:
• Reasons for the change, including pain points and current
challenges
• How the solution will help
• What will be expected of them
• Feedback mechanisms
• WIIFMs (What’s In It For Me)

51. Development Process
EPPM Use app to drive
• Implement & Config. • Reqs – How do you
• Predefine for stronger do it now?
Project Management • Design - What will it
OPPM look like?
• Blank canvas • Build – Pilot as you go
• Bridge to EPPM • Impl – Migrate data
P6 Analytics from pilots to prod
• Some out of box
• Powerful Customizing

52. Deliverables
Often Overlooked or Ignored
• Org Chg Mgmt Plan
• Reports Priority List
• Policies & Processes
• Roles w/ Resource mapping
• Expectations by Role
• Data Sourcing
(Bridge, Reports, etc.)

53. Key Processes
• Project Intake
• Estimating & Budgeting
• Project Scope Change Management
• Resource Management
• Project Tracking
• Project Status Reporting

54. Road Blocks
• Late hardware ordering and delivery
• Lack of execution on Organizational
Change Management Plan
• Delayed Decision making
• Not involving the right people first

55. Best Practices
Avoid Fire Fighting by:
• Beginning with end in mind
• Promote hands on throughout
• Start with sandbox
• Push ownership early
• Send Application Admin to training

56. Questions
Peter Smith Tom Cutting
Business Development Practice Lead