This document introduces Webforum, a new online platform for construction project collaboration. It provides a complete dashboard for managing projects, including document management, communication tools, progress tracking, cost reporting, and risk management. The platform allows asset owners, construction companies, and subcontractors to collaborate throughout a project. It offers features like permissions control, searchable document archives, task management, and mobile access. Webforum is presented as an affordable and scalable solution to improve efficiency on construction projects of all sizes.

1. A new phase in Construction Project Collaboration
www.webforum.com

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A platform suitable
to manage projects
For:
• Asset owners
• Construction companies
• Sub-contractors

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A Complete Project Dashboard
A platform giving more than information management.
Not just a one single source of the truth but team collaboration on
Quality, Time, Costs, Risks and Progress.

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Document Management for the entire project team
Collaborate across the entire team and externally.
Manage design approval, documents and bids
Advanced permissions and UI customisation by
role. Control who uses which functions or can edit
Find anything easily through meta data tags.
Navigation tree to view or extract data by attribute
Personal basket of quick links to original versions
Individuals see their own tasks, activities and issues

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Gain visibility and control on all your projects
• Clients get everything in one place for later FM
• An easy to use collaboration platform for the entire team
• Manage risks, costs and progress all in the same platform
• Powerful issue workflows on web and mobile
• Use social media like Forums for discussions

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Manage all projects from one place
Monitor Progress
• By Time and project phase
• Spent, Budget, Forecast
• Run Reports
• See all projects

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Manage Project Plans and Resources
• Set up activities, dates and dependencies
• Allocate and balance labour
• Staff or Contractor Time sheets

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Manage Risks, improve efficiency
• Create risk analysis, mitigation and manage by project
phase
• Set up new projects from templates or existing projects
• Import the project schedule from MS Project

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All your data for FM in one place
O&M
Commissioning
Tests
Test Certs

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Issues collaboration with distributed teams
• Create issue workflow. Send and receive RFIs and Changes
• Attach photos to snag-lists on smartphones, link issues to
the latest version of drawings and models in the archive
• Book time against issues for billing or cost management

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Manage All Project Communications
Send emails to individuals and role groups and
links to original documents in the system.
Organise communication
Secure audit trail. Messages cannot be deleted
Old document versions kept.
Updates and access are logged.
Add calendar entries for meetings or events.
Save to your external calendar.
Manage tasks with other users.

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Data Exchange or Approval with clients or regulators
Build document transmittals of specific versions of
documents for exporting or publishing to clients
Export documents and their Metadata to facilitate
use in other information management systems
Invite external approvers to view documents directly
in Webforum and grant access to only a specific area
View drawings or models including mark-ups and
measurements with the Rasterex viewer add-on

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Create Report Extracts and Charts
• Build reports dynamically
• Create charts for presentation and analysis
• Export to Spreadsheets for further distribution

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Manage Costs, Data and Reports
• Run reports on actual versus budget, including EV reports
• Staff can submit time sheets, for creating invoice data
• Track labour costs against project activities

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Support Knowledge Exchange
• Social Media type forums for the whole team to seek
answers. Search previous forums for your current problem.
• Ideal for building up an internal knowledge base or for
managing RFI or tendering processes.

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Create an engaging portal for all your particpants
• Your own project or company specific secure extranet with
news, events and quick start guides
• Build internal web pages with your own images and branding
• Keeping everyone on the same page

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Security and Accesibility
• SSL-secured connection
• Password complexity rules can be set
• Optional one time access code via E-mail or SMS
• Optional restrictions by IP address
• Optional Document Encryption
• Uptime of over 99.9% (excl. service windows)
• Dual location infrastructure is administrated by
Swedish Qbranch AB (ISO/IEC 20000 certified)
• constant monitoring and updating
• daily backups and fully redundant
Security Features
Hosting Backup and Redundancy

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Efficient Multiple Workspace Administration
• Individual workspaces set up in minutes from templates using:
 Project templates or
 Imported plans from MS Project
 User Groups in place
 Default Extranet and Administration settings
• New users assigned to relevant Groups and invited to the
workspace by email
• User permission administrator view to verify access rights and
advanced features to manage multiple workspaces
• Mass document upload from Zip files or drag and drop

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Set Up and Configuration
The Webforum Platform is highly configurable to your own
project needs and you can use as little or much as you need.
Webforum provides support for set up and training and in our
experience you can often be up and running in hours or days
rather than weeks or months with other software.
Are you are using several systems to get the same result
and they don’t integrate at all well together?
With Webforum you have one platform where everything is
together and data is shared between functions.
Catering for Individual Needs
A Single Intergrated Platform

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Webforum is a new phase for your Construction projects
User friendly yet packed with features
• An easy to use and familiar-looking User Interface
• Features for Construction Asset Information Management
(Viewers, Metadata, Attribute Transmittals)
Secure and Accessible
• Cloud-based: Access from anywhere via the Internet
• All major browsers supported and smartphones
• Keep it Simple: Use only the features relevant to your needs
• Secure communications and extended security features
Scalable
• From small collaborations to major projects
• An affordable and scalable solution as
your demands grow

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Interested to find out how Webforum can help
bring the best out of your projects?
Email us on sales@webforum.com to discuss
your needs and arrange a demo or trial version
Call us on:
+46 8 527 400 70 - Sweden Head Office
+44 (0)845 1 547247 - UK and Ireland
+358 400 840 189 - Finland
Visit us at www.webforum.com
Or Read our Blog: www.webforumblog.com