This document provides information about Webex teleconferencing software and how to use it for a WASART training meeting. Webex allows multiple participants to join an online meeting to share screens, documents, and applications. It also provides features like chat, annotation tools, and recording. The summary outlines the minimum system requirements and steps to download the Webex software, join a meeting, and get help during a meeting.

1. WASART Webex Teleconferencing TrainingDecember 4, 2010

2. What is Webex?WebEx is a web-based, real-time desktop sharing tool with phone conferencing that: Eliminates or reduces the need for face-to-face meetings; Permits a meeting of up to 25 computers at one time (six video and 19 audio); Shares documents, presentations and applications among attendees from any computer screen; Records meetings and can playback recordings; Uses integrated voice conferencing – by phone or computer (VoIP) (WASART does not utilize the phone capability because long distances charges will be incurred); Connects via PC, Mac, iPhone, Blackberry, or other WiFi or 3G-enabled mobile device;Has multi-media support for PowerPoint, Flash animations, audio and videoMeeting can be started from desktop, browser, Outlook, IM, etc;Provides for unlimited meetings.

3. Minimum Desktop RequirementsOperating System – Windows XP SP3 - Windows Vista 32- bit CPU - CPU Intel Pentium – Processor Intel Pentium processor (1.8 GHz recommended)Disk Space - Disk Space 80 MB 80RAM – 256 MB+Browser – Internet Explorer 7.0 or later - Mozilla Firefox 3.0 or later – JavaScript and cookies enabled in browserI/O Ports USB 2.0 (for video camera)Audio - Full duplex sound card with microphone. Headset optional but usefulVideo - At least 1.8 GHz CPU, 800x600 resolution, 256 colors or more, and a webcamInternet Connection – 56K+ Webcam (if wanting to utilize video capabilities)

4. Preliminary Matters Before Joining a Meeting for the First TimeDownload and install Meeting Manager (allows the use of interactive features in a meeting and allows the sharing of most types of documents, presentations, applications, Web pages and desktops): go to https://washingtonsart.webex.com/washingtonsart/mcclick on ‘Set Up’ on left side of pageclick on ‘Meeting Center’Verify you have the requisite Rich Media PlayersClick ‘Set Up’ and follow on-screen directionsIf a security box appears, click ‘Yes’ This is a one-time setup and Meeting Center automatically maintains and updates itself each time you join a meeting.

5. Joining a MeetingUpon receipt of an email from ‘WASART Webex’, click on the link. Check your email (check your junk, spam folder)

6. Enter your name, email address and click ‘join’

12. Wait for the presenter to begin

13. During the MeetingDocuments and applications can be shared although applications with streaming content may not work well;

14. A whiteboard is available with colored, free-hand drawing annotation tools at the upper left of the page;

15. All attendees’ views automatically display the meeting content, even if they have different display resolutions. No matter which resolution attendees’ monitors are set to, attendees’ views automatically follow the presenter’s mouse pointer;

16. In order for an attendee to share a document, etc., the host must pass control to that presenter.;

17. Attendees in the meeting are listed on the right side of the page, and visible in the video;

18. One or more attendees can conduct private conversations, hidden from the rest of the attendees, by utilizing the ‘Chat’ facility when those privileges have been extended;

19. Only one meeting can be conducted at a time.

20. Useful InformationHelp’ information can be viewed at: https://meetings.webex.com/docs/T26L/mc0800l/en_US/pe/help/host/wwhelp/wwhimpl/js/html/wwhelp.htmUser Guides in .pdf format are available under the ‘Support’ tab at: https://washingtonsart.webex.com/mw0306lb/mywebex/default.do?siteurl=washingtonsartwww.webex.comContact Rory at rorykc4x4@msn.com or 425-281-2211 or Gretchen at animalresponseteam@gmail.com or 360-886-7276 for assistance in setting up to host a meeting, or other matters.