2. what
message from the CEO & founder
I founded Village by Village with a strong belief that
providing clean water, sanitation and education in
remote rural communities living in poverty is the most
makes
effective and far reaching tool to improve peopleʼs lives.
This view is based on years of working and living with
communities all over the globe.
The feedback we get from our beneficiaries, the work
we see taking place at our projects and the stories we
village by village
hear from people at grassroots level have only
strengthened my belief we are heading in the right
direction.
Our organisational values, collaboration, cost efficiency
and sustainability are not just buzzwords – they are
truly reflected in our work.
different ? Neil Kerfoot CEO & founder
message from the Chair
Village by Village is looking to the future, and looking
forward to building on our recent achievements.
Focusing on our core role of providing clean water,
sanitation and education, that empowers individuals
our team and communities to taste life in all its fullness and much
more besides. Our hardworking and imaginative staff
have done a great job this year. a significant success
has been deepening our relationship with our in-
country staff and more importantly we are now able to
do so much more than we have ever done before.
Village by Village faces the year ahead with
professionalism and humanity, and with great optimism.
with your support, we can help to change lives.
Dr Nick Swift Andrew Hadfield Paul Broom Anna Kotsonouris Neil Kerfoot Dr Nick Swift Chair
Chair Trustee Trustee Head of CEO & founder
Communications
3.
4. 40 % Donations, (Unrestricted funding)
£15,325.21
These are voluntary donations made by our supporters
on a regular or one-off basis. They are given to be
spent on reaching the aims of the charity. Some are
given directly or online. This group also includes one off
larger donations by high net worth individuals.
36
Donations raised from “Gapmonth” Volunteers
3% Xmas sales of African gifts
£1,030.48
%
£13,672.52 This is money donated through the
This is income volunteers raise before they come out to sales of African items at Christmas
Ghana. They get to see and live in the communities their
fund raised money helps. They see their money buying
uniforms and paying for building materials to construct
sanitation projects in villages in poverty.
5% Donation for scholarships
(Restricted funding)
£2,000
This is money given by a trust to ensure
children in poverty can go to their local
school.
16 % Donations made to build wells (Restricted funding)
£5,919.24
These donation was given for the purpose of bringing clean
water to villages in poverty in need of a clean water.
5. Charitable spending 2009/10
£41,342
This is spending that takes place so
Village by Village can carrying out itʼs
1%
charitable activities. This will be the 7% 2%
money used to pay for cement, 6%
bricklayers in the villages, to build our
sanitation project and buy the school
uniforms for children in poverty.
These figures also include the
“Governance Costs” which were
19%
extremely low 0.04% of income in
2009/10.
40%
25%
Scholarships Sanitation
Clean Water Information Centre Gboloo Kofi
Cost of Fundraising Xmas Trading Stock
Accountant, Governance Costs, others
6. Charitable income 2009/10
£37,948
This is income that the Village by Village
2006/7 receives to carrying out its charitable
activities. Examples would include the
income from a grant and trust bodies,
Gap month volunteers, events like the
Irish Society of Ghana. In 2007/8 we saw
2007/8 a rise in donations. This was due to the
founder Anna & Neil got married and
asked for gifts to be given as donations to
the charity. That same year Paul Broom
became a supporter and ultimately a
2008/9 Trustee of the charity hence the increase
in income for that year.
Charitable spending 2009/10
£41,342
2009/10 This is spending that takes place year on
year so we can carrying out our
charitable activities. This will be the
money used to pay for cement,
0 25000 50000 75000 100000 bricklayers in the villages, to build our
sanitation project and buy the school
uniforms for children in poverty.
Spending Income
7. The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements
for the year ended 31 October 2010.
Village by Village Limited
Registered charity number" 1116952
Registered company number" 5957544
Directors (Trustees) " Principal address Bankers Independent examiner
Nick Swift" " Chairman Village by Village National Westminster Bank Plc Paul Boielle,
Paul Broom" " Trustee The Old Sweet Shop, 1 The Cross Community Accountancy Social Enterprise,
Andrew Hadfield" Trustee Teme Street, Worcester Unit 7, 9 Thorpe Close,
Tenbury Wells, WR1 3PR London, W10 5XL.
Worcs, WR15 8BB
Governance and management
The charity is a company limited by guarantee and registered charity. It is operated under the rules of its memorandum and articles of association dated 15/06/2006 and not amended. It
has no share capital and the liability of each member in the event of winding-up is limited to £1.
Village by Village has a ten step New Trustees: recruitment, selection, vetting, appointment & induction process. That can be downloaded via our website:
http://www.villagebyvillage.org.uk/policies/Vetting_Policy_for_Trustee_Staff_Recruitment.pdf
Aims and objectives
Our Vision is of a rural Africa where village communities have access to the basic facilities we in the developed world take for granted.
Our Mission is to improve the lives of people living in poverty, in 100 rural Ghanaian villages by 2016, through collaboration and sustainability.
The charity’s policy on reserves
We hold £1,000 in a reserve account which covers the charities committed to our goings for one year and enough money to close the charity down//wind up if needed.
8. Summary of the main activities undertaken for the public benefit:
Village by Village fights poverty by empowering communities in rural villages in Ghana, Africa. Village by
Village is a highly cost effective kitchen table charity. We get the greatest impact by working in partnership
with people living in poverty in rural villages. Village by Village builds wells, improves sanitation and provides
educational scholarships for children. We exists because over 4,000 children die every day in Africa from a
lack of sanitation and drinking unclean water.
Summary of the main achievements during the period
This year we are delighted to report Village by Village provided clean water, sanitation or educational
scholarships to 36 villages, three times as many villages as we did last year (2008/9). We accomplished this
without spending three times as much as we did in 2008/9: A true example of doing more with less. This
result was achieved through capacity building that has taken place in the pervious years enabling our in
country staff to do more than ever before.
In March 2010 we visited another small UK charity working near Kumasi Ashanti Development to swap tips
and tricks and best practises in international development. We arranged this trip to coincide with a
successful follow-up visit to our Northern Ghana projects being run by Tracks, in Bolgatanga.
The highlight of our social calendar was the Irish Society of Ghana Fundraising Event.. St Patrick's Day
Hooley, The party was attended by over 220 people that rose over Ghc 11,000 through tickets sales, bar
sales, auction, raffle and private donations.
In May we worked with the drink makers Diageo and provided a team building experience for a team of 8
employees working for the technical department of Guinness Brewerys Accra. They came for an overnight
team building trip and as a group constructed a toilet. These successes quickly lead to another Diageo team
building event in Cape Coast. This time the team was 22 executives from Diageo UK who we took to a
school to build a sanitation project.
June 2010 Champs Sports Bar sponsored Village by Village for World Cup- “Pools completion”-
contributions paid by customers to take part were donated to Village by Village. In July 2010 we welcomed
Andrew Hadfield to join the organisation as a Trustee and bring his skills and experience to our trustees skill
pool. In October 2010 the Cumbrian Ghana Girls Fundraiser took place at the home of Trustee Paul Broom.
The event raised funds for a volunteer trip by “The Ghana Girlsʼ in Jan 2011. Later in October our new found
Trustee Andrew Hadfield successfully ran the Amsterdam Marathon to raise funds for the charity.
In the coming year we plan to reach even more villages living in poverty with either clean water, sanitation or
education. We want to reach more villages than we did this year (36) and concentrate on educational
projects to educate those most at risk of diseases cause by poor sanitation and a lack of clean water, the
young and uneducated. This will be a challenge with the current economic climate worsening daily.
9. The charity’s policy on reserves
We hold £1,000 in a reserve account that covers the charities commitment if we were forced to close the charity down.
Exemptions
The trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet).
Responsibilities of the trustees
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the end of the year and of
the surplus or deficiency for the year then ended.
In preparing those financial statements, the trustees are required to: select suitable accounting policies, as described on page 9, and then apply them on a consistent basis, making
judgements and estimates that are prudent and reasonable. The members of the Committee must also prepare the financial statements on the going concern basis unless it is
inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity, and enable them to ensure
that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for
the prevention and detection of fraud or other irregularities.
Small company provisions:
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
Signed on behalf of the charityʼs trustees:
Signed
Dr. N P Swift, Chairman Date 5/10/11
10. I report on the accounts of the charity.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not
required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. The charityʼs gross income exceeded £250,000 and I
am qualified to undertake this examination by being a Fellow of the Association of Charity Independent Examiners.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
•" examine the accounts under section 43 of the 1993 Act;
•" follow the procedures laid down in the general directions given by the Charity Commissioners under section 43(7)(b) of the 1993 Act; and
•" state whether particular matters have come to my attention.
Basis of independent examinerʼs report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the
charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from
you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to
whether the accounts present a ʻtrue and fair viewʼ and the report is limited to those matters set out in the statement below.
Independent examinerʼs statement
In connection with my examination, no matter has come to my attention:
1." which gives me reasonable cause to believe that in any material respect the requirements:
" •" to keep accounting records in accordance with section 386 of the Companies Act 2006; and
" •" to prepare accounts which accord with the accounting records and comply with the accounting requirements of section 396 of the Companies Act 2006 and with the
" " methods and " principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed "
" "
Paul Boielle, MEng, MAAT" " " Date 5/10/11
Community Accountancy Social Enterprise
Unit 7, 9 Thorpe Close
London W10 5XL
11.
12. This is a summary of Village by Villageʼs financial activities, extracted from the audited accounts for the year
ended 31st October 2010. Copies of the full annual report and accounts are available from our head office
(see back cover for contact details).
13. Exemption from audit
For the year ending 31/10/2010 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:
•" The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476;
•" The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard for
Smaller Entities (effective April 2008).
The trustees declare that they have approved the accounts above.
Signed on behalf of the charityʼs trustees:
Signed
Dr. N P Swift, Chairman Date 5/10/11
14. Village by Village
Correspondence address:
2 Fir Tree Cottage,
Back Lane,
Dunham Town,
Altrincham,
Cheshire
WA14 4SG
Britain: 00 44 (0) 788 7870 090
Britain : 00 44 (0) 161 900 6304
Ireland: 00 353 (0) 871 711 926
Ghana: 00 233 (0) 24 962 6400
Website: www.villagebyvillage.org.uk
Email: neil@villagebyvillage.org.uk
Village by Village is a registered charity, number 1116952
Version 1.1 - 6/10/11
