Overseas travel risk assessment summary and prompt sheets for UK employees

1. OVERSEAS TRAVEL – RISK ASSESSOR’S PROMPT SHEET
This Prompt Sheet should only be used by a company-designated Risk Assessor, defined competent as per your Company Policy and
supporting arrangements.
The findings of this assessment should be transferred onto the Risk Assessment Summary Sheet and used to discuss the hazards identified,
and the associated control measures with the person for whom the assessment has been carried out.
Formal risk assessments should be completed in all cases involving travel to a country outside the United Kingdom. It needs to be completed
prior to departure, and in good time to allow the traveller’s manager to discuss the findings with the traveller. This will ensure that the individual
is fully briefed on the identified risks and fully understands the control measures that the Company has put in place for his/her safety and
wellbeing.
The signed originals of both sheets should be held by HR for the full duration of the individual’s employment, or at least 3 years whichever is
the longer.
Person travelling [print]: Department/Job title:
Responsible Manager: Department/Job title:
Risk Assessor [print]: Signature:
Date:
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2. HAZARD – is the named traveller at risk from: At risk? CONTROL MEASURES & COMMENTS
Lack of communications – consider possible mobile
telephone black spots, lack of facilities, time Yes* / No*
differences, 24/7 support
Lone working / travelling – consider issues with non
commercial, or non pre-booked travel and Yes* / No*
accommodation, language/dialect, directions, contacts
Unexpected and uncontrolled changes to itinerary Yes* / No*
General health issues – does the person have any
conditions which may place them at risk or affect their Yes* / No*
treatment
Lack of awareness of local environment e.g. culture,
Yes* / No*
customs, religion
Lack of understanding of local laws/other standards Yes* / No*
War, Conflict and Civil Unrest – checks to be made with
Yes* / No*
local contacts, media and Home Office
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3. Natural phenomena e.g. avalanche, volcano,
Yes* / No*
earthquake
Climatic extremes e.g. dry/desert, storms etc Yes* / No*
Violence & Aggression – personal attack, abduction Yes* / No*
Contaminated food and/or water Yes* / No*
Electrical Safety – consider differences in overseas
Yes* / No*
standards and compatibility
Manual handling – consider travel cases, work
Yes* / No*
equipment, distance, duration and terrain, etc
Hazardous substances or chemicals Yes* / No*
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4. Disease spread via contaminated needles/sexual
Yes* / No*
contact – HIV, Hepatitis B
Stress Yes* / No*
Animals [ wild or domesticated] – bites, stings, rabies Yes* / No*
Lack of emergency precautions and access to first aid
Yes* / No*
treatment
Other, please state:
Yes* / No*
Yes* / No*
Yes* / No*
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5. OVERSEAS TRAVEL – RISK ASSESSMENT SUMMARY SHEET
This Summary Assessment must be completed in all cases involving travel to a country outside the United Kingdom. It must be completed prior
to departure, and in good time to allow the traveller’s manager to discuss the findings with the traveller. This will ensure that the individual is
fully briefed on the identified risks and fully understands the control measures that the Company has put in place for their safety and wellbeing.
A copy of this assessment should be provided to the named individual, with a second copy being held by the manager [along with a copy of the
actual assessment form]. The original of both ‘signed’ sheets should be held by HR for the full duration of the individual’s employment or at
least 3 years whichever is longer.
Person travelling [Name]: Department/Job title:
Itinerary Destination Date [and Time if known]
Responsible Manager: Name: Contact details:
24/7 Emergency Contact:
Name: Contact details:
[if different from above]
Secondary contact: Name: Contact details:
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6. Brief description of works to be undertaken:
Are there any significant hazards that need to be controlled when carrying out this work?
Control measure
Hazard Potential Outcome
[based upon your existing risk assessment]
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7. Are there any additional safeguards required when carrying out this work overseas? If yes, give details.
Control measure
Hazard Potential Outcome
[based upon the Overseas travel risk assessor’s prompt]
Has the traveller had all necessary: Managers Initials Travellers Initials
Medications and Immunisations? YES* / NO*
Training and Information? YES* / NO*
Documentation, licences, and permits? YES* / NO*
Accommodations and travel bookings? YES* / NO*
Insurances – health, hospitalisation, driving, emergency
YES* / NO*
recovery?
Signature [Named traveller]: Date:
Signature [Responsible manager]: Date:
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