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[object Object],[object Object],[object Object],How to improve call handling performance James Tanner  Communications Department Ltd. www.communications-department.co.uk
Self Service £0 £0.5M £1M £1.5M £2M ,[object Object],£1.8M £1.44M £0.6M Cost per  Contact: £15 £12 £5 £0.06 £ 7,200
Call Handling Staff Time Logged In and Ready ,[object Object],[object Object],[object Object],4  hours logged in and ready x 30 calls per hour = 120  calls per day 6  hours logged in and ready x 30 calls per hour = 180  calls per day
[object Object],[object Object],Assuming  3  minutes average call duration 20  calls per hour x 6 hours per day on the phone = 120  calls per day assuming  2  minutes average call duration 30  calls per hour x 6 hours per day on the phone = 180  calls per day Average Call Duration Per Call Handler
[object Object],[object Object],[object Object],£100 ÷ 120  Calls per Day = 83.33p  Cost per call  £100 ÷ 180  Calls per Day = 55.55p  Cost per call Average Cost Per Call Per Call Handler
[object Object],[object Object],[object Object],[object Object]
Unique Callers Unique and  Repeat Callers 14448 calls 42745 calls 57233 calls Total Number of Callers Repeat Callers Unique Callers
How to improve call handling performance Deploy screen popping software Real time statistics Define 5 contact handling performance targets Self-service for simple queries Customer feedback Measure unique caller volumes Manage peak call periods Monitor call handling staff performance Clear and short messages Prioritise urgent calls © Communications Department Ltd. Specialists in Call Handling and Audits www.communications-department.co.uk Tel: +44 (0) 20 8127 8302

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Top tips to improve call handling

  • 1.
  • 2.
  • 3.
  • 4.
  • 5.
  • 6.
  • 7. Unique Callers Unique and Repeat Callers 14448 calls 42745 calls 57233 calls Total Number of Callers Repeat Callers Unique Callers
  • 8. How to improve call handling performance Deploy screen popping software Real time statistics Define 5 contact handling performance targets Self-service for simple queries Customer feedback Measure unique caller volumes Manage peak call periods Monitor call handling staff performance Clear and short messages Prioritise urgent calls © Communications Department Ltd. Specialists in Call Handling and Audits www.communications-department.co.uk Tel: +44 (0) 20 8127 8302