This document outlines the agenda and details of a community information meeting regarding City Capital Improvement Project #CI-5331. The meeting will include an open house from 6:00-6:20 PM and 7:00-8:00 PM to explore exhibits and ask questions, a presentation from 6:20-6:45 PM on the project by city staff and Southern California Edison, and a Q&A session from 6:45-7:00 PM. The meeting will provide details on the improvement project, review benefits and impacts, discuss efforts to minimize impacts, and outline the project timeline.

1. City Capital Improvement Project #CI-5331
COMMUNITY INFORMATION MEETING
2/16/16

2. Community Information Meeting
Program/Agenda
 6:00 p.m. Open House Begins
Please feel free to explore the exhibits
and ask questions of project staff
 6:20 p.m. City Presentation Begins
City Capital Projects Manager +
City Outreach Team +
Southern California Edison
 6:45 p.m. Q & A
 7:00 p.m. Open House Resumes
Staff available to discuss additional
questions at exhibits
 8:00 p.m. Open House Ends
Thank you for coming!

3. OVERVIEW / AGENDA
• Present Details of Improvement Project
• Review Project Benefits & Project Impacts
• Overview of City’s Efforts to Minimize Impacts
• Outreach and Communication Efforts
• Project Timeline

4. OVERVIEW / AGENDA

6. Project Extents / Overview

7. PROJECT TEAM / PARTNERS
• City of Thousand Oaks - Invest, Design & Construction
• Circlepoint / Moore & Assoc. - Outreach Team
• Northwest Excavating – Contractor
• SCE Southern California Edison / TWC / Crown Castle
• CVUSD School District / Westlake High School
• VCFD Fire District & TOPD Police Dept
• Chamber of Commerce
• All Local Businesses
• HOA’s and Residents

8. SCE - Southern California Edison

9. PROJECT BENEFITS

10. Duesenberg/Auto Mall - Before

11. Duesenberg/Auto Mall - After

12. Mid-Project - Before

13. Mid-Project - After

14. PROJECT IMPACTS
PROJECT IMPACTS
 Periodic lane closures during construction along
Thousand Oaks Boulevard
 Trenching on both sides of the street (16kv & 66kv)
 Nearly all utility boxes, switches, and transformers
will be placed underground
 Residents and businesses nearby will be notified of
construction activity or closures in advance
 Portions of the work will be completed at night, to
minimize traffic impacts

15. 66,000 Volt Cable

16. Project Work

17. Project Work

18. Special Efforts to Minimize Impacts
• City taking lead management role (not SCE)
• City Pre-Qualified all contractors allowed to bid
• Performed extensive Utility Engineering & Investigation
• Eliminate road work during peak hours or holiday season
• Limit amount of open trench and double sided work
• Prevented any overlap with 101/23 & Erbes Rd Projects
• Utilize night work at intersections
• Start @ West end in winter, finish @ WHS in summer
• Advance work on SWPPP, Potholing, Permits & Surveying
• Heavy Coordination w/ Auto Mall, HOA’s, Businesses
• Strong ongoing Public Outreach & Communication

19. Design Efforts to Minimize Impacts

20. Segments

21. Project Overview
• Overall Schedule Milestones
Outreach (continuous/ongoing)
City Council Meeting (February 09, 2016)
Community Info Meeting (February 16, 2016)
Construction Phase 1 - City (March 2016 – Nov. 2016)
Construction Phase 2 - SCE (Nov. 2016 – April 2017)

22. Advance Efforts to Facilitate Construction
Work - completed to date
• Public Outreach
• Design/Engineering
• Utility Investigation
• Study & Avoid Oak trees
• Soils testing
• Potholing
• Coordinate w all utilities
Work items - before construction
• Outreach & Canvassing
• Oak tree permits
• Protect Survey Monuments
• Finish SWPPP
• Traffic Control
• Advanced Notice Signs
• Coordinate Bus Routes

23. Public Engagement & Outreach
+

24. Outreach Strategy
• Goal: Maximize public engagement & awareness
• Multiple strategies:
 Branded project collateral
 Use print & broadcast media
 Heavy use of Social media
 In-person outreach
- Canvassing door to door (all impacted businesses)
 Optimize key existing partnerships
 Email notification (signup on website)

25. Outreach
• Outreach completed and in-progress:
 TOBA/BID
 CVUSD (and Oaks Christian)
 Chamber of Commerce
 Police and Fire Depts
 Utility Agencies (Cal Water, SoCal Gas, SCE, etc)
 HOA’s (WL Hills, Hidden Canyon and Westlake Joint Board)
 Shopping Centers (NR Mall, Promenade, Northgate Plaza, etc)
 Auto Mall Association
 City of Westlake Village

26. Outreach Materials
Brochure Work Schedule Bill Insert Mailer
Contact Card

27. Outreach
• Website: www.toaks.org/undergroundtob
• Project email: undergroundTOB@toaks.org
• Project hotline: (805) 228-9020
• Utility Bill Inserts (mailed citywide in Jan/Feb)
• Maps, brochures, contact cards
• Resource Toolkit

28. Project – Website
www.toaks.org/undergroundtob

29. DISCUSSION & FEEDBACK
Website: www.toaks.org/undergroundtob
Project email: undergroundTOB@toaks.org
Project hotline: (805) 228-9020

30. Community Information Meeting
Program/Agenda
 6:00 p.m. Open House Begins
Please feel free to explore the exhibits
and ask questions of project staff
 6:20 p.m. City Presentation Begins
City Capital Projects Manager +
City Outreach Team +
Southern California Edison
 6:45 p.m. Q & A
 7:00 p.m. Open House Resumes
Staff available to discuss additional
questions at exhibits
 8:00 p.m. Open House Ends
Thank you for coming!