Computer Software

1. HHAARRVVAARRDD BBUUSSIINNEESSSS SSCCHHOOOOLL RREESSEEAARRCCHH OONN
IINNFFOORRMMAATTIIOONN RREETTEENNTTIIOONN
Approximately
80% was said.
60% was heard.
VERBAL
40% was remembered after 3hours.
15% was remembered after 3days.
0-5 % was remembered after 3months.

2. VERBAL + VISUAL
Approximately
60% was remembered after 3days.
40-50% was remembered after 3 months.

3. VERBAL + VISUAL + NOTES
+ +
Approximately
80% was remembered after 3days.
60-70 % was remembered after 3months.

4. Titles
Bullets
Graphs
Fonts
Colors
YYoouurr SSlliiddeess

5. Appear on every page
Attention-getting
Short
Forceful
TTiittlleess

6. Don’t list exactly what you plan to say
Outlines are best
No more than 5 lines per frame
◦ Use bullets/numbers to organize ideas
No more than 6 words per line
Use the same verb tense, cases and
number (s or p)
BBuulllleettss

7. Use graphs rather than just charts and
words
◦ Data in graphs is easier to comprehend &
retain than is raw data
◦ Trends are easier to visualize in graph form
Always title your graphs
GGrraapphhss -- GGoooodd

8. January February March April
Blue Balls 20.4 27.4 90 20.4
Red Balls 30.6 38.6 34.6 31.6
GGrraapphhss -- BBaadd

9. GGrraapphhss -- GGoooodd
Items Sold in First Quarter of 2002
100
90
80
70
60
50
40
30
20
10
0
January February March April
Blue Balls
Red Balls

10. GGrraapphhss -- BBaadd
20.4
27.4
90
20.4
30.6
38.6
34.6
31.6
100
90
80
70
60
50
40
30
20
10
0
January February March April
Blue Balls
Red Balls

11. Minor gridlines are unnecessary
Font is too small
Colours are illogical
Title is missing
Shading is distracting
GGrraapphhss -- BBaadd

12. MM&&EE PPrrooggrraamm WWoorrkksshhooppss
Budapest Wash DC Entebbe Mae Sot
Participants 14 32 38 44
Projects 4 10 10 10
This table might be OK in a report, but it is
much too detailed for an oral presentation.
See next slide for a better suggestion.
Headquarters 6 6 6 7
Topic Causal
pathway
RHRC
Conference/
EpiInfo
HIV/AIDS/
Excel
GBV/
PowerPoint
Evaluation
Results
Excellent Excellent Excellent ?????

13. NNuummbbeerr ooff MM&&EE PPrrooggrraamm
WWoorrkksshhoopp PPaarrttiicciippaannttss
Charts are often easier to
understand than tables.
Keep the chart simple.
14
32
38
44
50
45
40
35
30
25
20
15
10
0 5
Budapest Wash DC Ent ebbe Mae Sot

14. Avoid using all caps for
large blocks of type
◦ISN’T THIS HARD TO READ?
RRuulleess ffoorr TTeexxtt

15. Use boldface type instead
of underlining to add
emphasis
RRuulleess ffoorr TTeexxtt

16. Limit your fonts to 1 or 2 below
Recommended minimum size is 18 points
◦Sizes Sizes
◦Weights Weights
RRuulleess ffoorr TTeexxtt

17. Use at least an 18-point font
Use different size fonts for main points
and secondary points
◦ this font is 24-point, the main point font is 28-
point, and the title font is 36-point
Use a standard font like Times New
Roman or Arial
FFoonnttss -- GGoooodd

18.  If you use a small font, your audience won’t be able to read what you
have written
CAPITALIZE ONLY WHEN NECESSARY. IT
IS DIFFICULT TO READ
Don’t use a complicated font
FFoonnttss -- BBaadd

19. Use a colour of font that contrasts sharply
with the background
◦ Ex: blue font on white background
Use colour to reinforce the logic of your
structure
◦ Ex: light blue title and dark blue text
Use colour to emphasize a point
◦ But only use this occasionally
CCoolloouurr -- GGoooodd

20. Using a font colour that does not
contrast with the background colour is
hard to read
Using colour for decoration is distracting
and annoying.
Using a different colour for each point is
unnecessary
◦ Using a different colour for secondary points
is also unnecessary
Trying to be creative can also be bad
CCoolloouurr -- BBaadd

21. Use backgrounds such as this one that are
attractive but simple
Use backgrounds which are light
Use the same background consistently
throughout your presentation
BBaacckkggrroouunndd -- GGoooodd

22. Avoid backgrounds that are distracting or
difficult to read from
Always be consistent with the background
that you use
BBaacckkggrroouunndd –– BBaadd

23. Show one point at a time:
◦ Will help audience concentrate on what you are
saying
◦ Will prevent audience from reading ahead
◦ Will help you keep your presentation focused
SSlliiddee SSttrruuccttuurree –– GGoooodd

24. Do not use distracting animation
Be consistent with the animation that you
use
SSlliiddee SSttrruuccttuurree -- BBaadd

25. Avoid superimposing words over graphics
RRuulleess ffoorr GGrraapphhiiccss

26. Use adequate margins for each frame
Leave equal margins at top and sides
Leave slightly larger margin at the bottom
RRuulleess ffoorr MMaarrggiinnss

27. Avoid superimposing words over graphics.

28. CCoolloorrss ppeerr sslliiddee……

29. No more than four colors per slide
Too busy if use more
Viewers don’t know why you are using
color
The viewers don’t know what is important
and highlighted if you use lots of colors
CCoolloorrss ppeerr sslliiddee

30. Light yellow on a blue background
White on a black background
Black on a light yellow background
Black on a white background may be
too bright
CCoolloorrss ttoo uussee

31. Turn your Screen BLACK
and back again...
oorr ..
CCoonnttrroolllliinngg YYoouurr SSlliiddeess

32. Turn your Screen WHITE
and back again...
oorr ,,
CCoonnttrroolllliinngg YYoouurr SSlliiddeess

33. To end your show
CCoonnttrroolllliinngg YYoouurr SSlliiddeess
EESSCC oorr
CCTTRRLL++BBrreeaakk oorr
MMiinnuuss oorr
EENNDD

34. To advance to next slide
CCoonnttrroolllliinngg YYoouurr SSlliiddeess
MMoouussee CClliicckk oorr
SSppaacceebbaarr oorr
NN oorr
RRiigghhtt AArrrrooww oorr
DDoowwnn AArrrrooww oorr
PPaaggee DDoowwnn

35. To return to previous slide
CCoonnttrroolllliinngg YYoouurr SSlliiddeess
BBaacckkssppaaccee oorr
PP oorr
LLeefftt AArrrrooww oorr
UUpp AArrrrooww oorr
PPaaggee UUpp

36. To go directly to a specific slide
<<NNuummbbeerr>> EENNTTEERR
CCoonnttrroolllliinngg YYoouurr SSlliiddeess