Time management
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This document discusses various techniques for effective time management. It covers analyzing how time is currently spent, setting goals, prioritizing tasks, using time management tools like planners and diaries, making instant changes like clearing your workspace and filtering information, managing meetings and travel, and taking breaks. It also provides tips for managing the time of others through good communication, effective delegation, collaborating with colleagues, and managing relationships with managers.
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Time management
- 1. Managerial communications Time management Sekhar KLS(113135) Group-5
- 2. UNDERSTANDING TIME Analyzing Time Analyzing the usage of time Assessing abilities
- 3. Analyzing Time • change in attitude • Using time wisely • Managing queries • Set a side some time to review
- 4. Analyzing the usage of time • Assessing your day • Keep a log of your time • Reviewing your time log • Breaking down tasks
- 5. Estimating abilities • To Assess your ability there is a questionnaire of 30 questions • In which you had to mark any of the options given 1 , 2, 3, 4 • 1 for never; 2 for occasionally ; 3 for frequently; 4 for always; respective scores from each option marked • we can analyze how efficiently we are utilizing the time from total scores
- 6. PLANNING FOR SUCCESS Analyzing your goals Working out Priorities Assessing work Patterns using time planners Thinking positively
- 7. Analyzing your goals • Setting goals • Long tem and short term • Planning career goals & working on them
- 8. Working out Priorities • Analyzing your work • Prioritize work into 3 types A,B, &C • delegate work that can be delegated • Plan your day balancing demand. • Being realistic
- 9. Assessing work Patterns • Timing tasks • Taking breaks from concentrated work • Maximizing efficiency
- 10. using time planners • Choosing a system • Planning with a dairy • Maintaining dairy • Making a master list
- 11. Thinking positively • Enjoying life • Dealing with problems • Avoiding stress
- 12. Making Instant Changes • Clearing your office • Filling papers • Avoiding interruptions • Filtering information • Working with others • Making phone calls • Taking phone calls • Reading and writing • Using technology • Holding meetings • Travelling for work • Scheduling time off
- 13. Clearing your office • Projecting an image • Processing documents • Organizing paperwork and also work place • “Every minute used for organizing is an hour earned “
- 14. Filling papers • Organizing your filling • Breaking subjects down • Labeling clearly • Filling regularly
- 15. Avoiding interruptions • Listings interruptions • Discouraging interruptions • Make your work space such that leaving less scope to disturb you
- 16. Filtering information • Gaining information • processing information • Circulating material • Dealing with reference • Delegating your work • keep it up to date
- 17. Working with others • Assessing work rules • Reviewing your assumptions • Analyzing motivation • Handling meetings
- 18. Making phone calls • Choosing time to call • Keeping on track • Using a voice mail system • Choosing a suitable phone for needs
- 19. Taking phone calls • Making time for calls • Dealing with cold callers • Signaling the end of a phone call
- 20. Reading and writing. • Learn to skim-read • Over view of the content Make Use technology • Filing on computer • Using E-mail
- 21. Holding meetings • Meeting one to one • Timing small meetings • Preparing an agenda • Avoiding time wasting • Keeping to schedule
- 22. Travelling for work • Assessing need • Packing efficiently • Stay in touch • Communicating while travelling • update your notes
- 23. Scheduling time off • Taking daily breaks • Recharging batteries • planning ahead • Taking time for your self
- 24. MANAGING THE TIME OF OTHERS Communicating well Delegating effectively Managing Colleagues Managing your Manager
- 25. Communicating well • Hearing is not the same as listening, learn to listen. • Spreading information • Take an interest in what others are trying to achieve.
- 26. Delegating effectively • Learning to delegate • Reinforcing a brief • Strengthening responsibility
- 27. Managing Colleagues • Working together • Sharing your time management skills • Focusing on objectives • Encouraging opinions
- 28. Managing your Manager • Building a relationship • Communicating effectively • Getting your own way • Knowing when to offer advise
Editor's Notes
- Every body has to manage their time to some extent whether it be at home or work .
- Routine tasks Ongoing tasksPlanning and development
- How much time you spend doing wrong task at wrong timeType A : important and urgentType B : either urgent or important but not bothType C: neither important nor urgent but routine
- Catch hold of the key words to understand the sentences
- --One to one meetings are focused on particular situation or event--Timing small meetings are mainly for recruiting o r staff assessment
- Stay in touch with office communicating while travelling
- Taking daily breaksRecharging batteries planning aheadTaking time for your self
- Set precise n realistic deadlines
- Prioritising tasks/work