HRMS software increases efficiency and productivity of HR processes and saves money for the organisation. Now it’s an established fact

1. Boost Productivity: The magical Impact of HR
Software on improving HR Efficiency!
HRMS software increases efficiency and productivity of HR processes and saves money
for the organisation. Now it’s an established fact.
Gone are the days when SME business owners used to think about whether to go for an
HRMS software or not. In today’s world, organisations are gearing to work with AI and
other advanced technologies, and HRMS is not a question of choice any more.
Now there is HRM software for small businesses, too. We mean, HR software specifically
created for small businesses!
So there is no excuse. Those who will not get on the HR automation will soon be left far
behind.
The real questions business owners and HR managers of SME and startup businesses
are asking are:
1) How does human resource management system help to increase productivity and
profitability?
2) How to improve productivity through HRIS software system?

2. 3) How will a good HRIS software increase employee motivation?
In this blog post we are sharing with you how a human resource management
system can boost productivity and efficiency of the HR department in your
organisation.
The short and sweet answer is, a good HRMS and payroll software plays a crucial role in
streamlining all the HR processes in your organisation. This will help —
• Speeding up HR operations
• Accuracy and precision in various payroll calculations.
• The workplace will become more compliant.
• Empowers employees through employee self-service dashboard.
• Liberates HR from mundane inquiries and repetitive tasks.
• The HR software makes people accountable, and fosters discipline in the organisation.
That’s the big picture.
Now let’s see in detail how HRMS software streamlines various HR processes
and increases efficiency.
Better Employee Data Management
The HRMS platform provides a centralized platform for employee database. It makes
HR-forwork easier and faster by:
• Providing quick access to employee information. All employee data, including personal
information, employment history, performance reviews, and training records are
available with a few clicks of the mouse.
• Minimizing errors and duplication of data. The HRIS software system eliminates the need
for paper-based files and spreadsheets, reducing the risk of human errors and data
duplication.
Such databases make talent management and document management much easier.
Streamlined Recruitment
The Human Resource Management System enhances efficiency in recruitment and is
widely used for this purpose. Here are some ways it makes a difference–
• Centralized Database allows recruiters and HR personnel to easily access and manage
candidate data, making the recruitment process more streamlined and organized.

3. • Applicant Tracking: Recruiters can track the progress of an applicant through the
recruitment cycle. They can manage applications, schedule interviews, and
communicate with candidates all within the system. This simplifies the hiring process
and saves time.
• Automated Screening: HRMS includes automated screening features that help filter out
unsuitable candidates.By setting specific criteria, recruiters can narrow down the number
of promising applicants and can focus on candidates who meet the necessary
qualifications. This saves time and effort during the initial stages of recruitment.
• Efficient Communication: HRMS facilitates effective communication between recruiters,
hiring managers, and candidates.Through the system, recruiters can send automated
emails, schedule interviews, and share important updates with candidates. This ensures
that everyone is on the same page.
Professional Employee Onboarding
Without HRMS onboarding used to be a long and complicated process: Filling forms and
gathering information in multiple heads. But with HRMS, things are super easy. HRMS is
like a digital assistant that keeps track of all the important information needed for
onboarding.
When a new employee joins, they can simply enter their information into the HRMS
system, and upload relevant documents. This speeds up the process and saves a lot of
HR teams’ time and effort.
HRMS also helps in coordinating different tasks during the onboarding process. For
example, the HRMS can remind the HR team to create email accounts or set up training
sessions for the new employee. This way, nothing gets forgotten or overlooked.
New employees are curious about the company policies, and HRMS allows them to
access important information themselves. They can view their payslips, benefit plans,
check their work schedule, and holiday calendars. This makes things convenient for
everyone.
HRMS increases efficiency in the onboarding process by saving time, reducing errors,
and making information easily accessible.
HRMS software is a must for SME organisations, because the HR bandwidth is short and
formal onboarding processes are not set up.
Real-time Time and Attendance management

4. Time and attendance management can be tedious without automated systems. But
easy with HRMS system. It helps the HR teams in the following ways:
• Seamless integration of biometric devices and attendance software tells HR managers
real-time employee strength at any time on the shop floor or the factory floor. It helps
them in better shift planning.
• Multiple modes of attendance tracking: HRMS allows employees to clock in and out time
using various methods such as biometric devices, mobile apps, or web-based portals.
This eliminates the need for manual attendance registers and reduces the chances of
errors.
• Also, features like geofencing help the HR team in managing the attendance of field-
employees,
and employees working from home. No separate calculations and monitoring are
required. Everything is integrated into a single system.
• Real-time Attendance Monitoring: The platform provides real-time visibility into
employee attendance data. So, HR teams can easily monitor attendance records, track
late arrivals or early departures, and identify patterns or trends.
Here are some more ways the HRMS enhances the productivity of the HR team–
• Overtime Tracking: HR teams can track and manage employee overtime hours. The
software calculates overtime based on predefined rules and generates reports for
payroll processing.
• Attendance Reporting and Analytics: With a few clicks HR teams can generate
attendance reports, absenteeism reports, late arrival reports, and more. These insights
help in identifying attendance patterns, addressing attendance issues, and making
data-driven decisions.
• Integration with Payroll: The platform seamlessly integrates with payroll systems,
allowing HR teams to streamline the attendance data transfer for accurate payroll
processing.
• Notifications and Alerts: A good HRMS solution sends automated notifications and alerts
to employees and managers for various attendance-related events such as late arrivals,
missed clock-ins, or pending leave requests.
Online Leave Management
Employee self-service dashboards are a great help here. Employees can request leaves
and managers can approve or reject them on the system itself. The system
automatically updates the attendance records based on approved leaves.
• Employees and managers can apply and approve leave through their individual apps,
even when they are travelling or working from home.

5. • HRMS can take care of various kinds of leave types as per the configuration.
• A good HRMS can tackle multi-location holidays and leave policies well.
One Click Payroll Generation
The payroll generation is a complex task. Even experienced payroll
managers make mistakes. These can happen due to complexity of the task,
involvement of multiple departments and documents. But payroll management
modules make it so much easier. And error free.
Payroll is one area where efficiency is enhanced and can be seen immediately.
Here are the ways payroll efficiency is enhanced by implementing an HR payroll
module–
• Automated Payroll Processing: The platform automates the payroll process, eliminating
manual calculations and reducing the chances of errors. This streamlines the payroll
process and saves time.
• Time and Attendance Tracking: Integration of attendance management and payroll
ensures accurate recording of employee hours, reduces time theft, and simplifies payroll
calculations.
• Compliance and Tax Management: A good payroll software, like OpportuneHR keeps
up-to-date with payroll regulations and tax laws, and ensures compliance.
• It automates tax calculations, deductions, and filings, reducing the risk of penalties.
So the HR team doesn’t need to go through all the statutory compliance changes and
updates. Saves their time, and helps them achieve much more in other areas of HR
function.
• Reporting and Analytics: The platform generates comprehensive payroll reports and
analytics, providing insights into labour costs, overtime expenses, and other payroll-
related metrics. This helps in identifying areas for improvement and optimizing payroll
processes.
Learn More About Payroll Management System
How a good HRMS and payroll software streamlines payroll operations?
Here are some examples from OpportuneHR.
• One Click Payroll Generation: The Opportune payroll system software is always ready,
allowing you to generate payroll in real time. You have the flexibility to choose any day
for salary disbursement.The process is fast and accurate, ensuring timely and error-free
payroll processing.

6. • Highly Configurable Payroll System: With OpportuneHR, you can customize the payroll
system according to your specific requirements and Indian payroll compliances. You can
define various parameters such as salaries and variable pays based on grades and job
roles. The system also supports flexi-CTC, taxations, benefits, and provides detailed
payslips.In fact, OpportuneHR comes to you pre-configured, as per your requirements. So,
the HR team can simply begin to use it!
• Payroll Dashboard: The comprehensive payroll dashboard provides a holistic view of all
payroll management aspects. HR managers can easily track new joining, exits, full and
final settlement, arrears, increments, and more.The dashboard also enables monthly
payroll comparisons, payroll trends analysis, and identification of non-compliances.
• Payroll Controller: The payroll controller feature allows the HR managers to review the
final salary register and lock the payroll for the month.And the payroll can be seamlessly
integrated with the accounting system through JV (Journal Voucher) posting. And, the
system facilitates compliance payments, quarterly TDS (Tax Deducted at Source), and
provides payroll cost analysis.Now think, how much time would it take for the HR team to
perform these intricate tasks manually?HRMS, HRIS, Human resource management
system– Whatever you call it– HR automation is a great help to HR teams in SME as well
as big organisations.
Streamlined Performance Management System
Performance management is a crucial aspect of HR processes. HR software provides
tools for increasing efficiency and productivity in performance management.
1.Automated Performance Reviews:
Employees can easily access and complete their assessments online. It saves time and
reduces paperwork. Automated reminders ensure timely completion, fostering
accountability and efficiency.
2.Real-time Feedback and Goal Tracking:
HR software facilitates continuous feedback by enabling managers and employees to
share comments and updates in real-time. This fosters a culture of prompt recognition
and corrective action. Additionally, goal-tracking features empower employees to track
their progress, driving higher engagement and productivity. Employee development
becomes an ongoing activity.

7. 3.Data-driven HR Analytics:
By leveraging sophisticated analytics tools, organizations can gain valuable insights
into performance trends, identify skill gaps, and make informed decisions. These
insights help HR professionals to develop customised training initiatives, and
succession planning, resulting in improved performance and career growth
opportunities.
4.Streamlined Performance Improvement Plans:
For employees who need additional support in reaching their performance goals, HR
software enables HR professionals to create customized plans, set specific targets, and
track progress.
This streamlined approach enhances accountability, increases chances of successful
performance improvement, and helps employees get back on track effectively.
No Headache Compliance and Reporting
Compliance with labour laws is complex, and statutory guidelines keep changing. Thus,
it is a daunting task for HR professionals to keep up with all the rules and regulations.
However, with HR software, this burden can be significantly reduced.
In advanced human resource management systems like
OpportuneHR, compliance is updated automatically. Which relieves the HR
professionals from a tedious responsibility.
And instead of manually compiling and submitting compliance reports, HR
professionals can rely on the software to generate these reports with the click of a
mouse. These reports are generated in the required government formats. This saves
time and effort, and also minimizes the risk of errors or omissions.
Another vital feature of HR software is the tracking of certifications and licences.
Compliance often requires employees to possess certain certifications and licences,
such as safety training or professional licences. Especially in the manufacturing
industry and health care these are vital.
By leveraging the compliance capabilities of HR software, organizations can ensure that
all HR processes, such as hiring, onboarding, payroll, and performance management,
align with legal requirements.

8. This includes considerations such as minimum wages, and fair labour practices. With
the software’s automated checks and reminders, HR professionals can ensure
compliance is integrated into everyday workflows.
Employee Self-Service Portal
HR software often includes self-service portals where employees can access their
personal information, update their contact details, view payslips, make time-off
requests, and enrol in employee benefits programs.
It increases employee engagement and better compliance with the organisational
rules and guidelines.
By empowering employees to manage their own information and perform routine tasks
online, HR software makes employee data management easier. And frees up HR
professionals’ time to focus on more strategic initiatives. This self-service functionality
enhances employee satisfaction and engagement while reducing administrative
overhead.
Conclusion
SME organisations can avail the benefits of automation tools, and increase the
productivity and efficiency of their HR department. Thus getting better organizational
growth.
HR software has become an indispensable tool for organizations of all sizes. It simplifies
complex tasks by centralizing and automating HR processes. An HRMS effectively frees
HR from repetitive tasks. It reduces administrative tasks, manual tasks, and manual
processes. This enhances productivity of HR departments. And helps the organisation
with data-driven decision-making ability.
Its effect can be seen from hiring to exit, and from performance management to
organisation structuring and analytics. Employee experience scores also go high.
This is achieved through the streamlining of various tasks and workflows, allowing HR
professionals to focus on more strategic initiatives. HR software fosters a culture of
open communication, feedback, and employee self-service. Thereby reducing the
burden on HR departments. And saving valuable time for HR team.

9. HR software eliminates the need for manual data entry. Centralised database, easy
accessibility of employee data and analytics, too enhances HR’s productivity to a great
level.
Most importantly, the key benefits of HRIS software are: HR can focus on strategically
important work like better hiring, employee engagement and employee retention. And
get the business ready for the next level of growth.
About Us:
We are Opportune Technologies Pvt. Ltd. An HR process
automation company dedicated to creating breakthrough
automation solutions. We are here on the HR-Tech scene for
more than a decade, creating innovative products & solutions,
achieving accolades & awards.
Our team of young and experienced professionals get the kick
out of solving business and HR scenario challenges! Tougher it
is, more excited we get!
HR Automation is our passion. Along with HR processes, we
automate HR knowledge, information and intelligence into useful
software platforms for you. And keep refining them to the next
level…relentlessly..